Client Intake Form: Interior Space Planning & Furniture Selection (Commercial)

Date:

I. Client Information

First Name

Last Name

Company Name

Job Title

Company Address

City

State/Province

Postal/Zip Code


Phone Number

Email Address


Website

Industry/Business Type


Number of Employees

II. Project Information

Project Name:

Project Location:

Project Type: (e.g., Office, Retail, Restaurant, Hospitality, Healthcare, etc.)

Project Scope: (e.g., Entire Space, Specific Area, Renovation, New Build)


Project Timeline:


Desired Start Date:

Desired Completion Date:

Project Budget: (Please provide an estimated range)

Square Footage of Project Space:

III. Service Options

(Please check all that apply)

Space Planning & Layout:

Furniture Selection & Procurement:

Interior Finishes & Materials:

Lighting Design:

Acoustic Design:

Accessibility & ADA Compliance:

Project Management:

Branding Integration:

IV. Detailed Expectations

Please provide a comprehensive description of your expectations for this project. Include details about your desired aesthetic, functional requirements, specific needs, any existing challenges with the space, and your vision for the final outcome. Be as detailed as possible, as this will help us understand your needs and tailor our services accordingly.

Do you have any existing brand guidelines or specific aesthetic requirements that the design must adhere to?

V. Additional Information

Are there any specific challenges or constraints we should be aware of regarding the space? (e.g., existing infrastructure limitations, budget constraints, specific deadlines, etc.)

Are there any other parties involved in the decision-making process? (e.g., Building Management, Facility Management, Architect, etc.)

Documentation

(Please attach any relevant documents, such as):

Document Name

Upload File

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Disclaimer

This information is collected for the purpose of assessing your project needs and providing you with the best possible service. All information provided will be kept confidential.

Client Signature:


Client Intake Form Insights

Please remove this client intake form insights section before publishing.


This client intake form is designed to be comprehensive and gather essential information for a commercial interior space planning and furniture selection project. Here's a detailed insight into its structure and purpose:

1. Client Information Section:

  • Purpose: Establishes a clear record of the client and their company. This section ensures proper communication and billing.
  • Key Elements:
    Company Name, Contact Person, Title: Identifies the key decision-makers.
    Address, Phone, Email, Website: Facilitates communication and provides background on the company.
    Industry/Business Type, Number of Employees: Helps understand the company's culture and operational needs, which are critical for space planning.

2. Project Information Section:

  • Purpose: Defines the scope and parameters of the project.
  • Key Elements:
    Project Name/Location, Project Type, Project Scope: Clearly outlines the project's focus.
    Project Timeline (Start and Completion Dates): Sets realistic expectations and helps manage project scheduling.
    Project Budget: Crucial for selecting appropriate materials and furniture, and managing client expectations.
    Square Footage: Essential for space planning and calculating material requirements.

3. Service Options Section:

  • Purpose: Allows the client to select specific services, ensuring a tailored approach.
  • Key Elements:
    Detailed breakdown of services: Space Planning, Furniture Selection, Interior Finishes, Lighting, Acoustics, Accessibility, Project Management, and Branding.
    Checkboxes: Enables clients to easily indicate their required services.
    The detailed breakdown of each service allows the client to understand the depth of service being offered. For example, within space planning, the difference between conceptual and detailed is clarified.

4. Detailed Expectations Section:

  • Purpose: This is the most critical section. It allows the client to articulate their vision, needs, and desires in their own words.
  • Key Elements:
    Open-ended questions: Encourages detailed responses about aesthetics, functionality, challenges, and overall vision.
    Emphasis on detail: Stresses the importance of providing comprehensive information.
    The question regarding brand guidelines ensures the design is aligned with the company's existing visual identity.

5. Additional Information Section:

  • Purpose: Gathers information about potential challenges, constraints, and other stakeholders.
  • Key Elements:
    Questions about challenges and constraints: Helps identify potential issues early in the process.
    Questions about other parties involved: Facilitates communication and coordination with relevant stakeholders.

6. Documentation Section:

  • Purpose: Collects relevant documents that will aid in the design process.
  • Key Elements:
    Checklist of document types: Ensures all necessary information is gathered.
    Examples: Floor plans, building specifications, inspiration boards, budget details, and branding guidelines.

7. Disclaimer and Signatures:

  • Purpose: Establishes confidentiality and ensures both parties agree to the terms of the intake process.
  • Key Elements:
    Confidentiality statement: Assures the client that their information will be protected.
    Signatures: Provides a formal record of the agreement.

Key Insights and Benefits:

  • Comprehensive Information Gathering: The form covers all essential aspects of the project.
  • Customized Service Delivery: The service options section allows for a tailored approach.
  • Clear Communication: The detailed expectations section facilitates open and effective communication.
  • Proactive Problem Solving: The additional information section helps identify potential challenges early on.
  • Professionalism: The form demonstrates a high level of professionalism and attention to detail.
  • Legal Protection: The disclaimer and signatures provide a degree of legal protection.

In summary, this client intake form is a valuable tool for interior space planning and furniture selection projects. It ensures that all necessary information is gathered, facilitating a smooth and successful project outcome.


Mandatory Questions Recommendation

Please remove this mandatory questions recommendation section before publishing.


That's a great question to ensure efficiency! While all questions provide valuable context, the mandatory questions on this client intake form are those absolutely essential to initiate the project and establish basic parameters. These would be:

Client Information:

  • Company Name: You need to know who you're working with.
  • Contact Person: Who will be your primary point of contact?
  • Email Address: Essential for communication and sending documents.

Project Information:

  • Project Name/Location: To clearly identify the specific project.
  • Project Type: Understanding the business type informs design needs significantly.
  • Project Scope: Knowing the extent of the work is crucial for planning.
  • Project Budget: This is a fundamental constraint that dictates design possibilities.
  • Detailed Expectations: This open-ended question is absolutely mandatory. Without understanding the client's vision, needs, and goals in detail, it's impossible to provide relevant and effective services.

Service Options:

  • While the checkboxes allow for selection, at least one service option should ideally be indicated by the client to understand their immediate needs. You might consider making this section mandatory or following up immediately if left blank.

Client Signature:

  • This signifies their agreement to provide the information and their intent to potentially engage your services.

In summary, the core mandatory questions are focused on identifying the client, the project's basic parameters, their financial commitment, and most importantly, their detailed expectations. While other fields are highly recommended for a comprehensive understanding, these are the absolute minimum to begin a meaningful discussion and assessment of the project.


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