This section collects essential information about the tenant, lease agreement, and architectural documentation to establish the legal and technical foundation for the alteration request. Accurate metadata ensures proper review and compliance with lease covenants.
Tenant Legal Entity Name
Primary Contact Person
Contact Email Address
Contact Phone Number
Lease Agreement Number
Leased Premises Identification
Total Leased Area (Square Meters)
Lease Commencement Date
Lease Expiration Date
Does your lease agreement contain an explicit alterations and improvements clause permitting structural modifications?
Type of Structural Alteration Requested
Load-bearing wall removal or modification
New penetration through structural slab or core wall
Installation of heavy equipment requiring structural reinforcement
Modification of column or beam configuration
Façade or curtain wall alteration
Other structural modification
Architectural and Engineering Drawing Register
Drawing Number | Drawing Title | Discipline | Revision | Issue Date | Author/Engineer | |
|---|---|---|---|---|---|---|
SA-001 | Structural Alteration Plan | Structural | Rev A | 6/15/2025 | Smith & Associates | |
AR-015 | Reflected Ceiling Plan | Architectural | Rev B | 6/14/2025 | Design Studio International | |
Upload Complete Set of Architectural Drawings (PDF format, max 50MB)
Upload Structural Engineering Calculations and Details (PDF format)
Describe the current use of the affected space and the proposed functional change post-alteration:
Proposed Construction Start Date
Proposed Construction Completion Date
This section requires detailed engineering analysis to evaluate the structural integrity implications, load path redistributions, and building systems impacts. Provide quantitative data and professional assessments from licensed engineers.
Licensed Structural Engineer of Record
Engineering Firm Name
Professional Engineer License Number
Upload Professional Engineer Stamp and Signature on Load Calculations
Structural Load Impact Analysis Summary
Load Type | Existing Load (kN/m²) | Proposed Load (kN/m²) | Load Increase (kN/m²) | Building Capacity (kN/m²) | Within Allowable Limits? | |
|---|---|---|---|---|---|---|
Dead Load | 3.5 | 4.2 | 0.7 | 5 | Yes | |
Live Load | 2.5 | 3.8 | 1.3 | 4 | Yes | |
Point Load (Column) | 150 | 185 | 35 | 200 | Yes | |
Will the alteration require temporary shoring or structural support during construction?
Does the proposal involve modifications to the building's primary lateral force-resisting system (shear walls, moment frames, braced frames)?
Will the alteration impact any electrical systems, panels, or distribution pathways?
Will the alteration affect HVAC ductwork, air handlers, or building climate control zones?
Rate the anticipated impact on building systems and operations during construction
No Impact | Minimal Impact | Moderate Impact | Significant Impact | Severe Impact | |
|---|---|---|---|---|---|
Noise and vibration disruption to adjacent tenants | |||||
Dust and air quality control requirements | |||||
Elevator/floor loading for material transport | |||||
Parking and staging area demand | |||||
Utility shutdown coordination complexity |
Describe the building's existing structural system type and why it can accommodate the proposed alteration:
Has a third-party peer review been conducted for structural modifications exceeding standard thresholds?
This section ensures the alteration complies with applicable building codes, fire safety regulations, and municipal permitting requirements. Provide evidence of regulatory conformance and permit acquisition status.
Which building code standard applies to this alteration?
International Building Code (IBC) - Current Edition
National Building Code of Canada (NBC)
British Standards (BS) and UK Building Regulations
Eurocode Standards (EN)
Australian Building Code Board (ABCB) Standards
Other National/Regional Standard
Permit Status Tracker
Permit Type | Issuing Authority | Permit Application Number | Application Submission Date | Expected Approval Date | Current Status | |
|---|---|---|---|---|---|---|
Does the alteration impact any fire-rated assemblies, fire walls, or smoke barriers?
Will the alteration affect means of egress pathways, exit widths, or occupant load calculations?
Does the scope involve modifications to the automatic sprinkler system, fire alarm devices, or emergency lighting?
Are there accessibility and universal design requirements applicable to this alteration (e.g., wheelchair access, visual alarms)?
Does the building have any historical designation or heritage protection status that restricts structural modifications?
Has an environmental site assessment been conducted for hazardous materials (asbestos, lead, PCBs) in the alteration zone?
Will the alteration generate construction and demolition waste requiring special disposal protocols?
Rate the level of compliance confidence for each regulatory category (1 = Low Confidence, 5 = Fully Compliant)
Structural safety and load path redundancy | |
Fire and life safety systems integration | |
Electrical code and arc flash safety | |
Mechanical code and ventilation adequacy | |
Energy conservation requirements | |
Plumbing and sanitation code |
This section verifies contractor qualifications, financial protections, and project execution parameters. Complete documentation is required to ensure competent performance and risk mitigation throughout the alteration.
General Contractor Legal Entity Name
Contractor License Number
Primary Contractor Contact
Years of Experience in Commercial Structural Alterations
Insurance Certificate Verification
Insurance Type | Coverage Limit | Policy Expiry Date | Insurer Name | Certificate Submitted? | Facility Manager Listed as Certificate Holder? | |
|---|---|---|---|---|---|---|
General Liability | $5,000,000.00 | 12/31/2025 | Global Insurance Co. | Yes | Yes | |
Workers Compensation | $1,000,000.00 | 11/15/2025 | Compensation Authority | Yes | ||
Professional Liability | $2,000,000.00 | 10/30/2025 | Professional Indemnity Ltd. | |||
Is a performance and payment surety bond required for this alteration?
Project Work Schedule and Phasing Plan
Phase Name | Start Date | End Date | Key Activities | Requires After-Hours Work? | Floor Access Requirements | |
|---|---|---|---|---|---|---|
Mobilization & Protection | 8/1/2025 | 8/5/2025 | Install barriers, protection, temporary power | Floor 15 only | ||
Structural Demolition | 8/6/2025 | 8/20/2025 | Remove partition walls, temporary shoring | Yes | Floors 15-16, elevator lockout | |
Structural Reinforcement | 8/21/2025 | 9/10/2025 | Install new steel beams, concrete encasement | Yes | Floor 15, core access | |
Will the contractor utilize subcontractors for specialized trades (structural steel, MEP, firestopping)?
Upload Comprehensive Safety Plan including fall protection, hazard communication, and emergency response procedures
Material Specifications and Approvals
Material Description | Manufacturer | Model/Grade | Tested/Approved? | Technical Data Sheet | Unit Cost | |
|---|---|---|---|---|---|---|
Structural Steel Beam W12x26 | SteelCo Industries | ASTM A992 | Yes | $850.00 | ||
Firestop Silicone Sealant | FireSafe Products | FS-3000 | Yes | $45.00 | ||
Will construction activities require after-hours, weekend, or holiday work to minimize tenant disruption?
Does the contractor agree to daily site cleaning and waste removal to maintain building standards?
Describe the communication protocol for tenant notifications, progress updates, and emergency contacts during construction:
This final section captures the critical review and authorization from facility management leadership. All preceding sections must be complete before final sign-off. This ensures technical, legal, and operational risks have been thoroughly evaluated.
Chief Building Engineer Technical Review Checklist (Rate completeness and adequacy: 1 star = Incomplete, 5 stars = Fully Satisfactory)
Structural engineering calculations and load analysis | |
MEP system impact assessments and coordination | |
Fire safety and life safety system integration | |
Building code compliance documentation | |
Contractor qualifications and insurance verification | |
Construction schedule and phasing logic | |
Safety plan and risk mitigation measures | |
Tenant communication and disruption minimization plan |
Has the Chief Building Engineer reviewed and approved the structural alteration proposal from a technical feasibility standpoint?
Has the Asset Manager reviewed the alteration for lease compliance, property value impact, and risk management?
Conditions of Approval and Monitoring Requirements
Condition Category | Specific Condition | Requires Verification? | Verification Method | Responsible Party | |
|---|---|---|---|---|---|
Structural | Third-party inspection of steel beam installation | Yes | Engineer site visits | Tenant's Structural Engineer | |
Fire Safety | Firestop installation inspection before concealment | Yes | Firestop contractor sign-off | Building Fire Safety Officer | |
Schedule | No work after 18:00 without prior written approval | Security log monitoring | Building Security | ||
Are there any outstanding issues or contingencies that must be resolved before permit issuance?
Final Review Meeting Date and Time
Chief Building Engineer Digital Signature and Approval
Asset Manager Digital Signature and Authorization
Permit Number (To be assigned upon final approval)
Final Permit Decision
APPROVED - Proceed with conditions as specified
APPROVED WITH MODIFICATIONS - Revise and resubmit for final check
DENIED - Major deficiencies identified, reapplication required
DEFERRED - Pending additional information or external approvals
PERMIT VALIDITY: Upon issuance, this permit is valid for 180 days. Construction must commence within this period or the permit becomes void. Extensions may be requested in writing 30 days prior to expiration. All work must comply with approved drawings and conditions. Deviation requires written amendment to this permit.