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Structural Alteration Permit Application for Commercial Tenants

1. Tenant Lease & Architectural Blueprint Metadata

This section collects essential information about the tenant, lease agreement, and architectural documentation to establish the legal and technical foundation for the alteration request. Accurate metadata ensures proper review and compliance with lease covenants.

 

Tenant Legal Entity Name

Primary Contact Person

Contact Email Address

Contact Phone Number

Lease Agreement Number

Leased Premises Identification

Total Leased Area (Square Meters)

Lease Commencement Date

Lease Expiration Date

Does your lease agreement contain an explicit alterations and improvements clause permitting structural modifications?

 

Specify the clause reference number and key provisions regarding structural alterations, including any landlord approval requirements or tenant improvement allowances:

 

WARNING: Your lease may not permit structural alterations. This application will be forwarded to legal counsel for lease interpretation. Submission does not constitute approval.

Type of Structural Alteration Requested

 

Describe the specific load-bearing element to be modified, its current function, and the proposed new configuration:

 

Specify the exact location, dimensions, and purpose of the new penetration:

 

Detail the equipment specifications, weight distribution, and vibration characteristics:

 

Describe the current structural grid and proposed dimensional changes:

 

Explain the exterior modification scope and impact on building envelope performance:

 

Provide comprehensive description of the alternative structural modification:

Architectural and Engineering Drawing Register

Drawing Number

Drawing Title

Discipline

Revision

Issue Date

Author/Engineer

A
B
C
D
E
F
1
SA-001
Structural Alteration Plan
Structural
Rev A
6/15/2025
Smith & Associates
2
AR-015
Reflected Ceiling Plan
Architectural
Rev B
6/14/2025
Design Studio International
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Upload Complete Set of Architectural Drawings (PDF format, max 50MB)

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Upload Structural Engineering Calculations and Details (PDF format)

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Describe the current use of the affected space and the proposed functional change post-alteration:

Proposed Construction Start Date

Proposed Construction Completion Date

2. Structural Load Math, Electrical & HVAC Impact Diagnostics

This section requires detailed engineering analysis to evaluate the structural integrity implications, load path redistributions, and building systems impacts. Provide quantitative data and professional assessments from licensed engineers.

 

Licensed Structural Engineer of Record

Engineering Firm Name

Professional Engineer License Number

Upload Professional Engineer Stamp and Signature on Load Calculations

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Structural Load Impact Analysis Summary

Load Type

Existing Load (kN/m²)

Proposed Load (kN/m²)

Load Increase (kN/m²)

Building Capacity (kN/m²)

Within Allowable Limits?

A
B
C
D
E
F
1
Dead Load
3.5
4.2
0.7
5
Yes
2
Live Load
2.5
3.8
1.3
4
Yes
3
Point Load (Column)
150
185
35
200
Yes
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Will the alteration require temporary shoring or structural support during construction?

 

Detail the temporary shoring plan, including load distribution, duration, and monitoring protocols:

Does the proposal involve modifications to the building's primary lateral force-resisting system (shear walls, moment frames, braced frames)?

 

Explain the seismic and wind load implications and provide peer-reviewed analysis:

Will the alteration impact any electrical systems, panels, or distribution pathways?

 

Electrical System Impact Details

System Component

Location

Existing Load (kW)

Proposed Load (kW)

Requires Panel Upgrade?

Mitigation Measures

A
B
C
D
E
F
1
Lighting Panel L-15
Core Wall Zone A
45
52
 
Relocate conduit routing only
2
Power Distribution PDP-3
Mechanical Room
120
180
Yes
Upgrade to 400A panel
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Will the alteration affect HVAC ductwork, air handlers, or building climate control zones?

 

HVAC System Impact Analysis

Equipment ID

Service Area

Supply Airflow (L/s)

Return Airflow (L/s)

Ductwork Modification Required?

Thermal/Pressure Impact

A
B
C
D
E
F
1
AHU-7
Floor 15 East
850
680
Yes
Redistribute to maintain 21°C ±1°
2
FCU-22
Suite 1500 Perimeter
150
120
 
No thermal impact anticipated
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Rate the anticipated impact on building systems and operations during construction

No Impact

Minimal Impact

Moderate Impact

Significant Impact

Severe Impact

Noise and vibration disruption to adjacent tenants

Dust and air quality control requirements

Elevator/floor loading for material transport

Parking and staging area demand

Utility shutdown coordination complexity

Describe the building's existing structural system type and why it can accommodate the proposed alteration:

Has a third-party peer review been conducted for structural modifications exceeding standard thresholds?

 

Upload Peer Review Report and Letter of Conformance

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3. Municipal Building Code, Permitting & Fire Safety Compliance Audit

This section ensures the alteration complies with applicable building codes, fire safety regulations, and municipal permitting requirements. Provide evidence of regulatory conformance and permit acquisition status.

 

Which building code standard applies to this alteration?

 

Specify the applicable building code standard and edition:

Permit Status Tracker

Permit Type

Issuing Authority

Permit Application Number

Application Submission Date

Expected Approval Date

Current Status

A
B
C
D
E
F
1
 
 
 
 
 
 
2
 
 
 
 
 
 
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Does the alteration impact any fire-rated assemblies, fire walls, or smoke barriers?

 

Fire-Rated Assembly Modification Details

Assembly Location

Existing Fire Rating (Hours)

Proposed Fire Rating (Hours)

Requires Firestop System?

UL/Approved Firestop Detail

A
B
C
D
E
1
Core Wall between Suite 1500 & 1501
2
2
Yes
 
2
Corridor Partition Wall
1
0.5
Yes
 
3
 
 
 
 
 
4
 
 
 
 
 
5
 
 
 
 
 
6
 
 
 
 
 
7
 
 
 
 
 
8
 
 
 
 
 
9
 
 
 
 
 
10
 
 
 
 
 

Will the alteration affect means of egress pathways, exit widths, or occupant load calculations?

 

Provide revised egress plan demonstrating compliance with code-required travel distances, exit capacities, and accessibility requirements:

Does the scope involve modifications to the automatic sprinkler system, fire alarm devices, or emergency lighting?

 

Fire Protection System Impact

System Type

Device ID/Location

Relocation Required?

Coverage Area Change?

Hydraulic/Detection Impact

A
B
C
D
E
1
Sprinkler System
S-1500-15A
Yes
Yes
Recalculate hydraulic demand for new layout
2
Fire Alarm - Smoke Detector
D-15-22
Yes
 
Maintain detection coverage per zone
3
 
 
 
 
 
4
 
 
 
 
 
5
 
 
 
 
 
6
 
 
 
 
 
7
 
 
 
 
 
8
 
 
 
 
 
9
 
 
 
 
 
10
 
 
 
 
 

Are there accessibility and universal design requirements applicable to this alteration (e.g., wheelchair access, visual alarms)?

 

Describe compliance measures with relevant accessibility standards (e.g., ADA, EN 301 549, AS 1428):

Does the building have any historical designation or heritage protection status that restricts structural modifications?

 

Specify the heritage authority, applicable restrictions, and mitigation measures to preserve historical character:

Has an environmental site assessment been conducted for hazardous materials (asbestos, lead, PCBs) in the alteration zone?

 

Upload Hazardous Materials Survey Report and Abatement Plan if applicable

Choose a file or drop it here
 
 

A hazardous materials survey must be completed prior to any structural work. Submit survey report within 14 days to avoid permit delay.

Will the alteration generate construction and demolition waste requiring special disposal protocols?

 

Describe waste segregation, recycling plan, and disposal certification process:

Rate the level of compliance confidence for each regulatory category (1 = Low Confidence, 5 = Fully Compliant)

Structural safety and load path redundancy

Fire and life safety systems integration

Electrical code and arc flash safety

Mechanical code and ventilation adequacy

Energy conservation requirements

Plumbing and sanitation code

4. Contractor Insurance, Surety Bond & Work Hours Schedule

This section verifies contractor qualifications, financial protections, and project execution parameters. Complete documentation is required to ensure competent performance and risk mitigation throughout the alteration.

 

General Contractor Legal Entity Name

Contractor License Number

Primary Contractor Contact

Years of Experience in Commercial Structural Alterations

Insurance Certificate Verification

Insurance Type

Coverage Limit

Policy Expiry Date

Insurer Name

Certificate Submitted?

Facility Manager Listed as Certificate Holder?

A
B
C
D
E
F
1
General Liability
$5,000,000.00
12/31/2025
Global Insurance Co.
Yes
Yes
2
Workers Compensation
$1,000,000.00
11/15/2025
Compensation Authority
Yes
 
3
Professional Liability
$2,000,000.00
10/30/2025
Professional Indemnity Ltd.
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Is a performance and payment surety bond required for this alteration?

 

Surety Bond Details

Bond Type

Bond Amount

Surety Company

Bond Number

Effective Date

Upload Bond Document

A
B
C
D
E
F
1
Performance Bond
$250,000.00
Surety First Inc.
SF-2025-7741
7/1/2025
 
2
 
 
 
 
 
 
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Project Work Schedule and Phasing Plan

Phase Name

Start Date

End Date

Key Activities

Requires After-Hours Work?

Floor Access Requirements

A
B
C
D
E
F
1
Mobilization & Protection
8/1/2025
8/5/2025
Install barriers, protection, temporary power
 
Floor 15 only
2
Structural Demolition
8/6/2025
8/20/2025
Remove partition walls, temporary shoring
Yes
Floors 15-16, elevator lockout
3
Structural Reinforcement
8/21/2025
9/10/2025
Install new steel beams, concrete encasement
Yes
Floor 15, core access
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Will the contractor utilize subcontractors for specialized trades (structural steel, MEP, firestopping)?

 

Subcontractor Registration

Subcontractor Company

Trade Specialization

License Number

Insurance Verified?

Upload Subcontractor Agreement

A
B
C
D
E
1
SteelPro Fabricators
Structural Steel
SC-9923
Yes
 
2
FireStop Specialists
Firestopping
FS-4451
Yes
 
3
 
 
 
 
 
4
 
 
 
 
 
5
 
 
 
 
 
6
 
 
 
 
 
7
 
 
 
 
 
8
 
 
 
 
 
9
 
 
 
 
 
10
 
 
 
 
 

Upload Comprehensive Safety Plan including fall protection, hazard communication, and emergency response procedures

Choose a file or drop it here
 

Material Specifications and Approvals

Material Description

Manufacturer

Model/Grade

Tested/Approved?

Technical Data Sheet

Unit Cost

A
B
C
D
E
F
1
Structural Steel Beam W12x26
SteelCo Industries
ASTM A992
Yes
 
$850.00
2
Firestop Silicone Sealant
FireSafe Products
FS-3000
Yes
 
$45.00
3
 
 
 
 
 
 
4
 
 
 
 
 
 
5
 
 
 
 
 
 
6
 
 
 
 
 
 
7
 
 
 
 
 
 
8
 
 
 
 
 
 
9
 
 
 
 
 
 
10
 
 
 
 
 
 

Will construction activities require after-hours, weekend, or holiday work to minimize tenant disruption?

 

Specify the after-hours schedule, noise mitigation measures, and additional security requirements:

Does the contractor agree to daily site cleaning and waste removal to maintain building standards?

 

Daily cleaning is mandatory. Application cannot proceed without contractor commitment to building cleanliness standards.

Describe the communication protocol for tenant notifications, progress updates, and emergency contacts during construction:

5. Chief Building Engineer & Asset Manager Clearance Sign-Off

This final section captures the critical review and authorization from facility management leadership. All preceding sections must be complete before final sign-off. This ensures technical, legal, and operational risks have been thoroughly evaluated.

 

Chief Building Engineer Technical Review Checklist (Rate completeness and adequacy: 1 star = Incomplete, 5 stars = Fully Satisfactory)

Structural engineering calculations and load analysis

MEP system impact assessments and coordination

Fire safety and life safety system integration

Building code compliance documentation

Contractor qualifications and insurance verification

Construction schedule and phasing logic

Safety plan and risk mitigation measures

Tenant communication and disruption minimization plan

Has the Chief Building Engineer reviewed and approved the structural alteration proposal from a technical feasibility standpoint?

 

Summarize key technical conditions or limitations imposed on the approval:

 

APPLICATION ON HOLD: The proposal requires revision to address technical deficiencies identified by engineering review. Applicant will be notified of specific concerns within 5 business days.

Has the Asset Manager reviewed the alteration for lease compliance, property value impact, and risk management?

 

Document any lease amendments, rent adjustments, or tenant improvement allowance implications:

Conditions of Approval and Monitoring Requirements

Condition Category

Specific Condition

Requires Verification?

Verification Method

Responsible Party

A
B
C
D
E
1
Structural
Third-party inspection of steel beam installation
Yes
Engineer site visits
Tenant's Structural Engineer
2
Fire Safety
Firestop installation inspection before concealment
Yes
Firestop contractor sign-off
Building Fire Safety Officer
3
Schedule
No work after 18:00 without prior written approval
 
Security log monitoring
Building Security
4
 
 
 
 
 
5
 
 
 
 
 
6
 
 
 
 
 
7
 
 
 
 
 
8
 
 
 
 
 
9
 
 
 
 
 
10
 
 
 
 
 

Are there any outstanding issues or contingencies that must be resolved before permit issuance?

 

List all outstanding items and the resolution timeline:

Final Review Meeting Date and Time

Chief Building Engineer Digital Signature and Approval

Asset Manager Digital Signature and Authorization

Permit Number (To be assigned upon final approval)

Final Permit Decision

 

Specify required modifications and resubmission deadline:

 

Detail the reasons for denial and guidance for future resubmission:

 

Identify the pending items and expected resolution date:

 

PERMIT VALIDITY: Upon issuance, this permit is valid for 180 days. Construction must commence within this period or the permit becomes void. Extensions may be requested in writing 30 days prior to expiration. All work must comply with approved drawings and conditions. Deviation requires written amendment to this permit.

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