Voice-Over Production Inquiry & Client Intake

Please remove this client intake form insights section before publishing.

This Client Intake Form, explaining why each section is important and how it helps streamline the production process:

1. Project Overview

Purpose:

• Identifies the type of project (e.g., commercial, e-learning, audiobook), which determines the tone, pacing, and style of the voice-over.
• The project description helps the voice actor/producer understand the context, target audience, and messaging goals.

Why It Matters:

• A commercial ad requires a persuasive, energetic tone, while an e-learning module needs clarity and a steady pace.
• Misunderstanding the project type can lead to a mismatched delivery.

2. Voice Talent Preferences

Purpose:

• Captures gender, age, tone, and accent preferences to match the client’s brand or audience expectations.
• Helps avoid re-recordings due to mismatched voice characteristics.

Key Insights:

• Corporate narrations often prefer a neutral, professional tone, while animation/gaming may need character voices.
• Accent preferences are critical for localization (e.g., British vs. American English for global audiences).

3. Recording & Production Specifications

Purpose:

• Defines the technical and post-production requirements (e.g., raw vs. edited, file formats).
• Ensures compatibility with the client’s video/audio workflow.

Why It Matters:

• Raw files are useful if the client has their own sound engineer.
• Fully produced tracks (with music/SFX) are needed for clients without editing resources.
• Sample rate/bit depth affects audio quality (e.g., 48kHz/24-bit for broadcast).

4. Script & Content Details

Purpose:

• Confirms if the script is ready or if scriptwriting services are needed.
• Pronunciation guidelines prevent errors in brand/technical terms.

Key Insights:

• Word count helps estimate recording time and cost.
• Reading speed impacts engagement (e.g., slower for tutorials, faster for ads).

5. Timeline & Budget

Purpose:

• Sets clear deadlines and budget expectations to avoid scope creep.
• Rush fees account for expedited work.

Why It Matters:

• A tight deadline may require a higher fee or limit revisions.
• Budget ranges help filter clients and align expectations early.

6. Client Expectations & References

Purpose:

• Reveals the client’s top priorities (e.g., quality over speed).
• Reference samples provide concrete examples of desired style/voice.

Key Insights:

• If a client wants a voice "like Morgan Freeman," it sets a clear benchmark.
• Some clients prioritize fast turnaround, while others focus on perfectionism.

7. Approval & Feedback Process

Purpose:

• Defines who has final approval (avoiding conflicting feedback).
• Sets revision limits to prevent endless tweaks.

Why It Matters:

• Without a single point of contact, feedback can become chaotic.
• Clear revision policies protect against unpaid extra work.

Final Thoughts: Why This Form Works

1. Reduces Miscommunication – Covers all aspects (creative, technical, logistical).
2. Saves Time – Avoids back-and-forth emails for basic details.
3. Professionalism – Sets clear boundaries (revisions, deadlines, fees).
4. Improves Results – Aligns the voice-over with the client’s vision from the start.

Suggested Improvements (Optional):

• Add a "Project Goals" section (e.g., "Increase conversions" or "Improve engagement").
• Include usage rights clarification (e.g., regional vs. global distribution).

Please remove this mandatory questions recommendation section before publishing.

Here are the essential mandatory questions to ensure you capture critical information upfront and avoid delays:

1. Client & Project Basics (Must-Have)

• Client Contact Information
  Full Name
  Company/Organization Name
  Email Address
  Phone Number
• Project Name & Deadline

2. Project Scope (Non-Negotiable)

• Type of Voice-Over Project (Dropdown or checkboxes)
• Project Description (Short answer)
• Script Availability

3. Voice Talent Requirements (Critical for Casting)

• Voice Gender & Tone Preference
• Language & Accent

4. Technical & Delivery Needs (Avoids Revisions)

• File Format & Quality
• Post-Production Services Needed

5. Budget & Approval Process (Prevents Disputes)

• Budget Range (Even a rough estimate)
• Approver’s Contact

Why These Are Mandatory:

1. Avoids Miscommunication – E.g., accent or tone mismatches.
2. Saves Time – No back-and-forth for basics like deadlines or file formats.
3. Financial Clarity – Budget ranges filter unrealistic requests early.
4. Legal Protection – Clear approver contact avoids unauthorized revisions.

Optional but Recommended:

• Reference audio samples
• Revision limits
• Usage rights (territory, duration)