Comprehensive Move-In Property Condition & Inspection Report

1. Property & Lease Information

Please provide accurate information about the rental property and lease agreement. This information is essential for proper documentation.


Property Address

Unit Number

Lease Start Date

Actual Move-In Date


Landlord/Property Manager Name

Landlord/Property Manager Contact Email

Tenant Name(s)

Total Number of Occupants

2. General Property Condition Overview

Provide an overall assessment of the property's condition before moving in your belongings.


Overall Cleanliness Status

Are all utilities (electricity, water, gas) functioning and in your name?


Have you received all keys, fobs, and access devices for the property?


Total number of keys received

Are all security devices (locks, deadbolts, window locks) functioning properly?


3. Room-by-Room Condition Audit

Document the condition of each area and item in the property. Be thorough and honest. The 'Landlord Action Needed' column will automatically indicate if immediate attention is required based on severity ratings of 3 or higher. Severity Scale: 1=Cosmetic/Minor, 2=Minor Functional Issue, 3=Moderate Issue, 4=Major Issue, 5=Severe/Immediate Action Required.


Detailed Room-by-Room Condition Audit

Area

Item

Pre-existing Damage?

Severity Rating (1-5)

Notes

Landlord Action Needed

Kitchen
Walls
 
 
 
N/A
Kitchen
Flooring
 
 
 
N/A
Kitchen
Outlets
 
 
 
N/A
Kitchen
Appliances
 
 
 
N/A
Living Room
Walls
 
 
 
N/A
Living Room
Flooring
 
 
 
N/A
Living Room
Outlets
 
 
 
N/A
Living Room
Appliances
 
 
 
N/A
Bath
Walls
 
 
 
N/A
Bath
Flooring
 
 
 
N/A
Bath
Outlets
 
 
 
N/A
Bath
Appliances
 
 
 
N/A
Bed 1
Walls
 
 
 
N/A
Bed 1
Flooring
 
 
 
N/A
Bed 1
Outlets
 
 
 
N/A
Bed 1
Appliances
 
 
 
N/A

4. Photo Evidence Documentation

Upload clear, well-lit photos of any existing damage or concerning conditions. Photos should be taken from multiple angles and include close-ups of specific issues. File names should be descriptive (e.g., 'kitchen-wall-dent.jpg').


Photo Evidence - Kitchen

Choose a file or drop it here

Photo Evidence - Living Room

Choose a file or drop it here

Photo Evidence - Bathroom

Choose a file or drop it here

Photo Evidence - Bedroom 1

Choose a file or drop it here

Photo Evidence - Additional Areas (Hallway, Balcony, etc.)

Choose a file or drop it here

Description of Photo Evidence Provided

5. Utilities & Systems Verification

Verify that all major systems and appliances are in working order. Test each item and report any issues.


Is the heating system functioning properly?


Is the cooling system (AC) functioning properly?


Is the water heater producing hot water consistently?


Are all plumbing fixtures (faucets, toilets, shower) working without leaks?


Are all electrical outlets and switches functioning?


Are all kitchen appliances (stove, refrigerator, dishwasher, microwave) in working condition?


Is internet/cable infrastructure installed and functional?


6. Safety & Security Equipment Checklist

Verify that all safety equipment is present and functional. This is critical for your protection and compliance.


Are smoke detectors installed on every level and in each bedroom?


Do all smoke detectors respond when tested?


Are carbon monoxide detectors installed near sleeping areas and fuel-burning appliances?


Do all carbon monoxide detectors respond when tested?


Are fire extinguishers accessible and fully charged?


Are all window locks and door locks secure and functioning?


Are emergency exit routes clear and accessible?


7. Additional Observations & Comments

Use this section to document any additional concerns, observations, or items not covered in the previous sections. Be as detailed as possible.


Additional Property Observations

Are there any items left behind by previous tenants or the landlord?


Do you have any immediate repair requests?


8. Agreements, Acknowledgments & Legal Declarations

Please read and acknowledge the following statements. These declarations protect both tenant and landlord interests.


I confirm that I have thoroughly inspected the property and all information provided in this form is accurate to the best of my knowledge.

I understand that this condition report will be used as a baseline comparison when I move out, and will affect the return of my security deposit.

I agree to immediately report any additional damages or maintenance issues discovered after move-in that were not apparent during this initial inspection.

I acknowledge that I have received copies of all keys, access devices, and instructions for operating appliances and systems.

I understand that any false statements or omissions in this report may result in financial liability for damages I did not cause.

Did you conduct this inspection with the landlord or property manager present?


9. Digital Signature & Final Confirmation

By signing below, you certify that all information provided is true and accurate. This electronic signature has the same legal validity as a handwritten signature.


Tenant Digital Signature

Signature Date & Time

Landlord/Property Manager Digital Signature (if present during inspection)

Landlord Signature Date & Time


Please submit this form within 48-72 hours of move-in to ensure timely processing and documentation. Keep a copy for your personal records.

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