Please provide accurate information about the rental property and lease agreement. This information is essential for proper documentation.
Property Address
Unit Number
Lease Start Date
Actual Move-In Date
Landlord/Property Manager Name
Landlord/Property Manager Contact Email
Tenant Name(s)
Total Number of Occupants
Provide an overall assessment of the property's condition before moving in your belongings.
Overall Cleanliness Status
Move-In Ready - Clean
Requires Minor Cleaning
Requires Deep Cleaning
Unsanitary - Unacceptable
Are all utilities (electricity, water, gas) functioning and in your name?
Please specify which utilities are not functioning and the status:
Have you received all keys, fobs, and access devices for the property?
Please list what access items are missing:
Total number of keys received
Are all security devices (locks, deadbolts, window locks) functioning properly?
Describe the security issues found:
Document the condition of each area and item in the property. Be thorough and honest. The 'Landlord Action Needed' column will automatically indicate if immediate attention is required based on severity ratings of 3 or higher. Severity Scale: 1=Cosmetic/Minor, 2=Minor Functional Issue, 3=Moderate Issue, 4=Major Issue, 5=Severe/Immediate Action Required.
Detailed Room-by-Room Condition Audit
Area | Item | Pre-existing Damage? | Severity Rating (1-5) | Notes | Landlord Action Needed | ||
|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | ||
1 | Kitchen | Walls | N/A | ||||
2 | Kitchen | Flooring | N/A | ||||
3 | Kitchen | Outlets | N/A | ||||
4 | Kitchen | Appliances | N/A | ||||
5 | Living Room | Walls | N/A | ||||
6 | Living Room | Flooring | N/A | ||||
7 | Living Room | Outlets | N/A | ||||
8 | Living Room | Appliances | N/A | ||||
9 | Bath | Walls | N/A | ||||
10 | Bath | Flooring | N/A | ||||
11 | Bath | Outlets | N/A | ||||
12 | Bath | Appliances | N/A | ||||
13 | Bed 1 | Walls | N/A | ||||
14 | Bed 1 | Flooring | N/A | ||||
15 | Bed 1 | Outlets | N/A | ||||
16 | Bed 1 | Appliances | N/A |
Upload clear, well-lit photos of any existing damage or concerning conditions. Photos should be taken from multiple angles and include close-ups of specific issues. File names should be descriptive (e.g., 'kitchen-wall-dent.jpg').
Photo Evidence - Kitchen
Photo Evidence - Living Room
Photo Evidence - Bathroom
Photo Evidence - Bedroom 1
Photo Evidence - Additional Areas (Hallway, Balcony, etc.)
Description of Photo Evidence Provided
Verify that all major systems and appliances are in working order. Test each item and report any issues.
Is the heating system functioning properly?
Describe the heating system issues:
Is the cooling system (AC) functioning properly?
Describe the cooling system issues:
Is the water heater producing hot water consistently?
Describe water heater issues:
Are all plumbing fixtures (faucets, toilets, shower) working without leaks?
Describe plumbing issues:
Are all electrical outlets and switches functioning?
Describe electrical issues:
Are all kitchen appliances (stove, refrigerator, dishwasher, microwave) in working condition?
Which appliances are not working and what is the issue?
Is internet/cable infrastructure installed and functional?
Describe connectivity issues:
Verify that all safety equipment is present and functional. This is critical for your protection and compliance.
Are smoke detectors installed on every level and in each bedroom?
Specify missing smoke detector locations:
Do all smoke detectors respond when tested?
Which smoke detectors failed testing and where are they located?
Are carbon monoxide detectors installed near sleeping areas and fuel-burning appliances?
Specify missing CO detector locations:
Do all carbon monoxide detectors respond when tested?
Which CO detectors failed testing and where are they located?
Are fire extinguishers accessible and fully charged?
Describe fire extinguisher issues:
Are all window locks and door locks secure and functioning?
Describe lock issues and locations:
Are emergency exit routes clear and accessible?
Describe any blocked exit routes:
Use this section to document any additional concerns, observations, or items not covered in the previous sections. Be as detailed as possible.
Additional Property Observations
Are there any items left behind by previous tenants or the landlord?
List all items left behind and their condition:
Do you have any immediate repair requests?
List immediate repair requests with locations:
Please read and acknowledge the following statements. These declarations protect both tenant and landlord interests.
I confirm that I have thoroughly inspected the property and all information provided in this form is accurate to the best of my knowledge.
I understand that this condition report will be used as a baseline comparison when I move out, and will affect the return of my security deposit.
I agree to immediately report any additional damages or maintenance issues discovered after move-in that were not apparent during this initial inspection.
I acknowledge that I have received copies of all keys, access devices, and instructions for operating appliances and systems.
I understand that any false statements or omissions in this report may result in financial liability for damages I did not cause.
Did you conduct this inspection with the landlord or property manager present?
Name of landlord/property manager present:
Please explain why the landlord/property manager was not present:
By signing below, you certify that all information provided is true and accurate. This electronic signature has the same legal validity as a handwritten signature.
Tenant Digital Signature
Signature Date & Time
Landlord/Property Manager Digital Signature (if present during inspection)
Landlord Signature Date & Time
Please submit this form within 48-72 hours of move-in to ensure timely processing and documentation. Keep a copy for your personal records.
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