This section captures essential information about the original master lease agreement and the proposed subtenant entity. Accurate completion of all fields is critical for legal and operational review.
Master Lease Agreement Reference Number
Original Lessee (Tenant) Legal Entity Name
Original Lessee Contact Person
Original Lessee Email Address
Proposed Subtenant Legal Entity Name
Proposed Subtenant Legal Structure
Corporation
Limited Liability Company
Partnership
Sole Proprietorship
Government Entity
Non-Profit Organization
Other
Is the proposed subtenant a publicly traded entity?
Subtenant Jurisdiction of Incorporation/Registration
Detailed Description of Subtenant's Primary Business Activities
Do any of the proposed business activities fall under restricted or special use categories (e.g., financial services, healthcare, defense, cannabis, gambling)?
Premises Suite/Unit Number
Total Premises Square Footage (in sq ft or sq m)
Square Footage to be Subleased
Master Lease Commencement Date
Master Lease Expiration Date
Proposed Sublease Commencement Date
Proposed Sublease Expiration Date
Does the master lease explicitly permit subleasing?
Current Use Clause in Master Lease
Is the proposed subtenant's use consistent with the master lease use clause?
Upload Certified Copy of Master Lease Agreement (redacted if necessary)
Upload Proposed Sublease Agreement Draft
Upload Subtenant Corporate Organization Chart
Upload Subtenant Audited Financial Statements (last 2 years)
Provide Three Commercial Landlord References with Contact Information
Comprehensive financial analysis of the sublease arrangement, including all monetary obligations, security instruments, and profit-sharing mechanisms. All figures must be stated in the currency specified in the master lease.
Currency for All Financial Obligations
Annual Base Rent Under Proposed Sublease
Base Rent Under Original Master Lease (for the subleased portion)
Monthly Base Rent Payment
Rent Escalation Structure
Fixed Annual Increase
Consumer Price Index (CPI) Adjustment
Market Rate Review
No Escalation
Other
Security Deposit Amount
Security Deposit Instrument Type
Cash Deposit
Irrevocable Letter of Credit
Bank Guarantee
Parent Company Guarantee
Security Bond
Other
Does the security deposit exceed the equivalent of three months' base rent?
Will the original tenant retain any financial liability or guarantee obligations beyond the sublease term?
Rent Payment Frequency
Monthly
Quarterly
Annually
Other
Will the subtenant be responsible for Common Area Maintenance (CAM) charges?
Will the subtenant reimburse the original tenant for utilities?
Estimated Annual Utility Cost Reimbursement
Does the sublease include a tenant improvement (TI) allowance?
Will the original tenant realize a profit (sublease rent exceeds master lease rent)?
Are there any sublease assignment fees or administrative charges payable to the property owner?
Will the subtenant be required to maintain specific insurance coverage?
Annual Insurance Premium Cost Estimate
Is a personal or corporate guarantor required for the subtenant?
Provide Detailed Explanation of Any Unusual Financial Terms or Concessions
Financial Terms Summary & Calculation
Cost Category | Annual Amount | Monthly Amount | % of Total Occupancy Cost | Responsible Party | |
|---|---|---|---|---|---|
Base Rent | $120,000.00 | $10,000.00 | 75 | Subtenant | |
CAM Charges | $24,000.00 | $2,000.00 | 15 | Subtenant | |
Utilities | $4,800.00 | $400.00 | 3 | Subtenant | |
Insurance | $2,400.00 | $200.00 | 1.5 | Subtenant | |
Other | $7,200.00 | $600.00 | 4.5 | Subtenant | |
Detailed security and access control integration plan ensuring seamless incorporation of subtenant operations into building-wide security protocols, emergency response systems, and facility management frameworks.
Will the subtenant utilize the building's standard access control system?
Estimated Number of Subtenant Employees Requiring Access
Number of Dedicated Access Cards/Keys Required
Will the subtenant require biometric access control (fingerprint, retina scan)?
Will the subtenant require 24/7 access to the premises?
Will the subtenant operate a reception or visitor management desk?
Select all IT Infrastructure Requirements
Dedicated Server Room
Enhanced Data Cabling
Separate Network Infrastructure
Dedicated Telecom Room
Specialized HVAC for IT Equipment
Redundant Power Supply
None of the Above
Will the subtenant require integration with building management systems (BMS)?
Does the subtenant handle sensitive data requiring enhanced cybersecurity measures?
Number of Dedicated Parking Spaces Required
Will the subtenant require loading dock or freight elevator access?
Will the subtenant store hazardous materials or maintain specialized equipment?
Does the subtenant require security clearance for any staff members?
Will the subtenant install any proprietary security systems (CCTV, alarms, sensors)?
Will the subtenant participate in building-wide emergency response drills?
Emergency Contact Information (Primary and Secondary)
Upload Detailed Access Control Matrix (specifying areas, access levels, and authorized personnel)
Upload Security Integration Plan Diagram
Security & Access Control Requirements Checklist
Security Component | Required | Implementation Responsibility | Timeline | Associated Cost | |
|---|---|---|---|---|---|
Access Cards | Yes | Property Manager | Pre-occupancy | $500.00 | |
Key Fobs | Yes | Property Manager | Pre-occupancy | $300.00 | |
CCTV Installation | Subtenant | Within 30 days | $0.00 | ||
Alarm System Integration | Yes | Subtenant | Pre-occupancy | $2,500.00 | |
Visitor Management System | Yes | Subtenant | Day 1 | $1,200.00 | |
Has a security risk assessment been conducted for this subtenant?
Comprehensive compliance verification ensuring the proposed sublease arrangement adheres to all applicable municipal zoning ordinances, building occupancy codes, fire safety regulations, and accessibility standards. This audit is essential for mitigating regulatory risk and ensuring tenant safety.
Has a current zoning compliance certificate been obtained for the building?
Current Zoning District Classification
Permitted Primary Use Category Under Zoning
Is the proposed subtenant's use specifically permitted as-of-right under current zoning?
Maximum Occupancy Load (persons) for the Subleased Space per Fire Code
Proposed Number of Occupants (employees + visitors)
Does the proposed occupancy exceed 80% of the maximum fire code capacity?
Fire Safety & Life Safety Systems Compliance Checklist
Fire Alarm System Connected to Central Monitoring
Automatic Sprinkler System Coverage
Emergency Lighting Functional
Exit Signs Compliant with Code
Fire Extinguishers Provided and Inspected
Emergency Exit Routes Unobstructed
Fire Department Access Clear
None of the Above
Has a fire marshal inspection been conducted within the last 12 months?
Does the subleased space require any modifications to meet accessibility standards?
Is the building designated as a historic structure or located in a historic district?
Is the building certified under any green building rating system (LEED, BREEAM, WELL, etc.)?
Will the subtenant install any signage visible from exterior of building?
Does the subtenant's business require any environmental permits (e.g., air quality, waste disposal)?
Parking Spaces Allocated to Subtenant
Minimum Parking Ratio Required by Zoning (spaces per 1000 sq ft)
Does the allocated parking meet or exceed zoning requirements?
Has a professional code compliance audit been conducted?
Upload Current Certificate of Occupancy
Upload As-Built Floor Plans Showing Subleased Area
Upload Fire Safety Plan and Evacuation Diagrams
Regulatory Approval Status Matrix
Permit/Approval Required | Required | Status | Expected Approval Date | Responsible Party | |
|---|---|---|---|---|---|
Zoning Compliance Certificate | Yes | Applied | 3/15/2025 | Tenant | |
Building Permit for TI | N/A | N/A | |||
Fire Marshal Approval | Yes | Pending | 3/20/2025 | Property Manager | |
Accessibility Clearance | Yes | In Review | 3/25/2025 | Subtenant | |
Signage Permit | Not Required | N/A | |||
Are there any outstanding building code violations or zoning enforcement actions?
Professional Certifications (Architect, Engineer, Code Consultant) with License Numbers
Final authorization section requiring comprehensive review and formal sign-off from Asset Management and Commercial Leasing leadership. All preceding sections must be complete before submission for executive approval.
I confirm that I have reviewed all sections of this sublease authorization request and verified that all required documentation has been submitted
I confirm that the proposed subtenant has passed financial and background due diligence
I confirm that the sublease terms comply with the master lease agreement and do not materially increase owner risk
I confirm that all zoning, code compliance, and regulatory requirements have been satisfied or appropriate contingencies are in place
I confirm that the security integration plan has been reviewed and approved by building security director
Has the subtenant completed building orientation and emergency procedure training?
Conditions Precedent to Final Authorization (select all that apply)
Execution of Formal Sublease Agreement
Receipt of Security Deposit
Evidence of Insurance Coverage
Completion of Tenant Improvements
Final Code Compliance Inspection
Recorded Subordination Agreement
None - All Conditions Met
Asset Manager Review Comments and Recommendations
Head of Commercial Leasing Review Comments and Recommendations
Asset Manager Name
Asset Manager Title
Asset Manager Review Date
Asset Manager Digital Signature
Head of Commercial Leasing Name
Head of Commercial Leasing Title
Head of Commercial Leasing Review Date
Head of Commercial Leasing Digital Signature
Does this sublease require additional corporate-level executive approval beyond Asset Manager and Head of Leasing?
Final Authorization Deadline
Are there any special conditions or contingencies attached to this approval?
Upload Fully Executed Sublease Agreement (upon completion)
Upload Recorded Subordination, Non-Disturbance and Attornment Agreement (SNDA)
Upon receipt of final signatures, this authorization request will be processed within 5 business days. Occupancy may commence only after written authorization is issued by the Property Management office.