This section captures essential information about the original master lease agreement and the proposed subtenant entity. Accurate completion of all fields is critical for legal and operational review.
Master Lease Agreement Reference Number
Original Lessee (Tenant) Legal Entity Name
Original Lessee Contact Person
Original Lessee Email Address
Proposed Subtenant Legal Entity Name
Proposed Subtenant Legal Structure
Corporation
Limited Liability Company
Partnership
Sole Proprietorship
Government Entity
Non-Profit Organization
Other
Please specify the legal structure
Is the proposed subtenant a publicly traded entity?
List Stock Exchange(s) and Ticker Symbol(s)
Subtenant Jurisdiction of Incorporation/Registration
Detailed Description of Subtenant's Primary Business Activities
Do any of the proposed business activities fall under restricted or special use categories (e.g., financial services, healthcare, defense, cannabis, gambling)?
Specify all restricted activities and provide justification for approval
Premises Suite/Unit Number
Total Premises Square Footage (in sq ft or sq m)
Square Footage to be Subleased
Master Lease Commencement Date
Master Lease Expiration Date
Proposed Sublease Commencement Date
Proposed Sublease Expiration Date
Does the master lease explicitly permit subleasing?
Explain the basis for seeking authorization despite lease restrictions
Current Use Clause in Master Lease
Is the proposed subtenant's use consistent with the master lease use clause?
Describe the variance and proposed mitigation measures
Upload Certified Copy of Master Lease Agreement (redacted if necessary)
Upload Proposed Sublease Agreement Draft
Upload Subtenant Corporate Organization Chart
Upload Subtenant Audited Financial Statements (last 2 years)
Provide Three Commercial Landlord References with Contact Information
Comprehensive financial analysis of the sublease arrangement, including all monetary obligations, security instruments, and profit-sharing mechanisms. All figures must be stated in the currency specified in the master lease.
Currency for All Financial Obligations
Annual Base Rent Under Proposed Sublease
Base Rent Under Original Master Lease (for the subleased portion)
Monthly Base Rent Payment
Rent Escalation Structure
Fixed Annual Increase
Consumer Price Index (CPI) Adjustment
Market Rate Review
No Escalation
Other
Specify fixed annual percentage increase
Specify CPI index reference and base year
Specify market review frequency and appraisal method
Describe the escalation mechanism
Security Deposit Amount
Security Deposit Instrument Type
Cash Deposit
Irrevocable Letter of Credit
Bank Guarantee
Parent Company Guarantee
Security Bond
Other
Describe the parent company guarantee terms
Specify alternative instrument
Does the security deposit exceed the equivalent of three months' base rent?
Justify the higher deposit requirement
Will the original tenant retain any financial liability or guarantee obligations beyond the sublease term?
Describe the ongoing liability structure
Rent Payment Frequency
Monthly
Quarterly
Annually
Other
Will the subtenant be responsible for Common Area Maintenance (CAM) charges?
Specify CAM charge calculation method and estimated annual amount
Will the subtenant reimburse the original tenant for utilities?
Utility Cost Allocation Method
Submetered
Pro-rata Share
Fixed Monthly Estimate
Actual Cost Reconciliation
Estimated Annual Utility Cost Reimbursement
Does the sublease include a tenant improvement (TI) allowance?
TI Allowance Amount
Will the original tenant realize a profit (sublease rent exceeds master lease rent)?
Specify profit-sharing arrangement with property owner if applicable under master lease
Are there any sublease assignment fees or administrative charges payable to the property owner?
Fee Amount and Description
Will the subtenant be required to maintain specific insurance coverage?
Specify required insurance types, coverage limits, and naming requirements
Annual Insurance Premium Cost Estimate
Is a personal or corporate guarantor required for the subtenant?
Guarantor Legal Entity Name
Provide Detailed Explanation of Any Unusual Financial Terms or Concessions
Financial Terms Summary & Calculation
Cost Category | Annual Amount | Monthly Amount | % of Total Occupancy Cost | Responsible Party | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | Base Rent | $120,000.00 | $10,000.00 | 75 | Subtenant | |
2 | CAM Charges | $24,000.00 | $2,000.00 | 15 | Subtenant | |
3 | Utilities | $4,800.00 | $400.00 | 3 | Subtenant | |
4 | Insurance | $2,400.00 | $200.00 | 1.5 | Subtenant | |
5 | Other | $7,200.00 | $600.00 | 4.5 | Subtenant | |
6 | ||||||
7 | ||||||
8 | ||||||
9 | ||||||
10 |
Detailed security and access control integration plan ensuring seamless incorporation of subtenant operations into building-wide security protocols, emergency response systems, and facility management frameworks.
Will the subtenant utilize the building's standard access control system?
Describe the alternative access control system and integration plan with building security
Estimated Number of Subtenant Employees Requiring Access
Number of Dedicated Access Cards/Keys Required
Will the subtenant require biometric access control (fingerprint, retina scan)?
Specify biometric technology, data privacy compliance, and data storage protocols
Will the subtenant require 24/7 access to the premises?
Detail after-hours security protocol and emergency contact procedures
Will the subtenant operate a reception or visitor management desk?
Describe visitor screening, logging, and escort procedures
Select all IT Infrastructure Requirements
Dedicated Server Room
Enhanced Data Cabling
Separate Network Infrastructure
Dedicated Telecom Room
Specialized HVAC for IT Equipment
Redundant Power Supply
None of the Above
Will the subtenant require integration with building management systems (BMS)?
Specify required BMS integrations (HVAC, lighting, energy monitoring, etc.)
Does the subtenant handle sensitive data requiring enhanced cybersecurity measures?
Describe network isolation requirements, firewall specifications, and compliance standards (e.g., ISO 27001, SOC 2)
Number of Dedicated Parking Spaces Required
Will the subtenant require loading dock or freight elevator access?
Specify frequency, timing, and material handling protocols
Will the subtenant store hazardous materials or maintain specialized equipment?
Provide Material Safety Data Sheets (MSDS) and storage compliance plan
Does the subtenant require security clearance for any staff members?
Specify clearance level, issuing authority, and verification process
Will the subtenant install any proprietary security systems (CCTV, alarms, sensors)?
Describe system specifications, monitoring protocols, and data storage location
Will the subtenant participate in building-wide emergency response drills?
Explain the reason for non-participation and alternative emergency preparedness measures
Emergency Contact Information (Primary and Secondary)
Upload Detailed Access Control Matrix (specifying areas, access levels, and authorized personnel)
Upload Security Integration Plan Diagram
Security & Access Control Requirements Checklist
Security Component | Required | Implementation Responsibility | Timeline | Associated Cost | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | Access Cards | Yes | Property Manager | Pre-occupancy | $500.00 | |
2 | Key Fobs | Yes | Property Manager | Pre-occupancy | $300.00 | |
3 | CCTV Installation | Subtenant | Within 30 days | $0.00 | ||
4 | Alarm System Integration | Yes | Subtenant | Pre-occupancy | $2,500.00 | |
5 | Visitor Management System | Yes | Subtenant | Day 1 | $1,200.00 | |
6 | ||||||
7 | ||||||
8 | ||||||
9 | ||||||
10 |
Has a security risk assessment been conducted for this subtenant?
Upload Security Risk Assessment Report
Comprehensive compliance verification ensuring the proposed sublease arrangement adheres to all applicable municipal zoning ordinances, building occupancy codes, fire safety regulations, and accessibility standards. This audit is essential for mitigating regulatory risk and ensuring tenant safety.
Has a current zoning compliance certificate been obtained for the building?
Explain the zoning status and any pending applications
Current Zoning District Classification
Permitted Primary Use Category Under Zoning
Is the proposed subtenant's use specifically permitted as-of-right under current zoning?
What type of special approval is required?
Conditional Use Permit
Special Use Permit
Zoning Variance
Zoning Amendment
Planned Development Approval
Non-Conforming Use Continuation
Maximum Occupancy Load (persons) for the Subleased Space per Fire Code
Proposed Number of Occupants (employees + visitors)
Does the proposed occupancy exceed 80% of the maximum fire code capacity?
Provide justification and mitigation measures for high-density occupancy
Fire Safety & Life Safety Systems Compliance Checklist
Fire Alarm System Connected to Central Monitoring
Automatic Sprinkler System Coverage
Emergency Lighting Functional
Exit Signs Compliant with Code
Fire Extinguishers Provided and Inspected
Emergency Exit Routes Unobstructed
Fire Department Access Clear
None of the Above
Has a fire marshal inspection been conducted within the last 12 months?
Schedule for upcoming inspection and any outstanding violations
Does the subleased space require any modifications to meet accessibility standards?
Describe required modifications (e.g., ramps, accessible restrooms, signage, path of travel)
Is the building designated as a historic structure or located in a historic district?
Describe historic preservation requirements and any additional approvals needed
Is the building certified under any green building rating system (LEED, BREEAM, WELL, etc.)?
Describe any green building compliance obligations for the subtenant
Will the subtenant install any signage visible from exterior of building?
Describe signage design, dimensions, illumination, and mounting method
Does the subtenant's business require any environmental permits (e.g., air quality, waste disposal)?
List all required permits and current status
Parking Spaces Allocated to Subtenant
Minimum Parking Ratio Required by Zoning (spaces per 1000 sq ft)
Does the allocated parking meet or exceed zoning requirements?
Explain parking deficiency and proposed mitigation (e.g., off-site parking agreement, transit passes)
Has a professional code compliance audit been conducted?
Upload Code Compliance Audit Report
Upload Current Certificate of Occupancy
Upload As-Built Floor Plans Showing Subleased Area
Upload Fire Safety Plan and Evacuation Diagrams
Regulatory Approval Status Matrix
Permit/Approval Required | Required | Status | Expected Approval Date | Responsible Party | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | Zoning Compliance Certificate | Yes | Applied | 3/15/2025 | Tenant | |
2 | Building Permit for TI | N/A | N/A | |||
3 | Fire Marshal Approval | Yes | Pending | 3/20/2025 | Property Manager | |
4 | Accessibility Clearance | Yes | In Review | 3/25/2025 | Subtenant | |
5 | Signage Permit | Not Required | N/A | |||
6 | ||||||
7 | ||||||
8 | ||||||
9 | ||||||
10 |
Are there any outstanding building code violations or zoning enforcement actions?
Detail each violation, severity, and corrective action plan with timeline
Professional Certifications (Architect, Engineer, Code Consultant) with License Numbers
Final authorization section requiring comprehensive review and formal sign-off from Asset Management and Commercial Leasing leadership. All preceding sections must be complete before submission for executive approval.
I confirm that I have reviewed all sections of this sublease authorization request and verified that all required documentation has been submitted
I confirm that the proposed subtenant has passed financial and background due diligence
I confirm that the sublease terms comply with the master lease agreement and do not materially increase owner risk
I confirm that all zoning, code compliance, and regulatory requirements have been satisfied or appropriate contingencies are in place
I confirm that the security integration plan has been reviewed and approved by building security director
Has the subtenant completed building orientation and emergency procedure training?
Specify training schedule and completion deadline
Conditions Precedent to Final Authorization (select all that apply)
Execution of Formal Sublease Agreement
Receipt of Security Deposit
Evidence of Insurance Coverage
Completion of Tenant Improvements
Final Code Compliance Inspection
Recorded Subordination Agreement
None - All Conditions Met
Asset Manager Review Comments and Recommendations
Head of Commercial Leasing Review Comments and Recommendations
Asset Manager Name
Asset Manager Title
Asset Manager Review Date
Asset Manager Digital Signature
Head of Commercial Leasing Name
Head of Commercial Leasing Title
Head of Commercial Leasing Review Date
Head of Commercial Leasing Digital Signature
Does this sublease require additional corporate-level executive approval beyond Asset Manager and Head of Leasing?
Specify required approvers and corporate approval process
Final Authorization Deadline
Are there any special conditions or contingencies attached to this approval?
Detail all special conditions, performance metrics, and monitoring requirements
Upload Fully Executed Sublease Agreement (upon completion)
Upload Recorded Subordination, Non-Disturbance and Attornment Agreement (SNDA)
Upon receipt of final signatures, this authorization request will be processed within 5 business days. Occupancy may commence only after written authorization is issued by the Property Management office.
To configure an element, select it on the form.