Transportation Expense Report
I. General Information
Employee Name:
Department:
Employee ID:
Reporting Period:
Purpose of Trip (if applicable):
Project Name (if applicable):
II. Transportation Details
Date of Travel:
Destination City:
Destination State:
Original City:
Original State:
Mode of Transportation:
Number of Trips (if applicable):
III. Expenses Breakdown
Personal Vehicle:
Starting Odometer Reading:
Ending Odometer Reading:
Mileage Rate Amount:
Total Mileage:
Total Mileage Reimbursement:
Parking Fees:
Date | Location/Purpose | Parking Fee Amount | |
|---|---|---|---|
Total: | $0.00 |
Tolls:
Date | Toll Location/Road | Toll Amount | |
|---|---|---|---|
Total: | $0.00 |
Rental Car:
Rental Company:
Car Type:
Rental Start Date:
Rental End Date:
Rental Cost:
Insurance Cost (If separate from rental cost):
Fuel Costs:
Date | Location | Amount | |
|---|---|---|---|
Total: | $0.00 |
Parking Fees:
Date | Location/Purpose | Parking Fee Amount | |
|---|---|---|---|
Total: | $0.00 |
Tolls:
Date | Toll Location/Road | Toll Amount | |
|---|---|---|---|
Total: | $0.00 |
Public Transportation:
Date | Type of Transportation | Route or Destination | Fare or Ticket Cost | Number of Rides or Tickets | Total Cost | |
|---|---|---|---|---|---|---|
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
$0.00 | ||||||
Total: | $0.00 |
Airplane:
Air Travel Expenses:
Date | Airline Name | Flight Number | Origin | Destination | Ticket Cost | Baggage Fee Amount | |
|---|---|---|---|---|---|---|---|
Totals: | $0.00 | $0.00 |
Transportation to/from Airport:
Date | Location | Transportation Type | Cost | |
|---|---|---|---|---|
Total: | $0.00 |
Train:
Train Travel Expenses:
Date | Train Line/Company | Origin | Destination | Ticket Cost | |
|---|---|---|---|---|---|
Total: | $0.00 |
Transportation to/from Train Station:
Date | Location | Transportation Type | Cost | |
|---|---|---|---|---|
Total: | $0.00 |
Taxi/Ride-sharing:
Date | Company | Origin | Destination | Fare | Tips | Total Cost | |
|---|---|---|---|---|---|---|---|
Totals: | $0.00 | $0.00 | $0.00 |
Form Template Instructions
Form Template Instructions
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Strengths:
- Comprehensive: It covers a wide range of transportation modes.
- Organized: The sections are generally well-organized.
- Includes Key Information: It captures essential details like dates, destinations, and costs.
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