Transportation Expense Report
I. General Information
Employee Name:
Department:
Employee ID:
Reporting Period:
Purpose of Trip (if applicable):
Project Name (if applicable):
II. Transportation Details
Date of Travel:
Destination City:
Destination State:
Original City:
Original State:
Mode of Transportation:
Number of Trips (if applicable):
III. Expenses Breakdown
Personal Vehicle:
Starting Odometer Reading:
Ending Odometer Reading:
Mileage Rate Amount:
Total Mileage:
Total Mileage Reimbursement:
Parking Fees:
Date | Location/Purpose | Parking Fee Amount | ||
|---|---|---|---|---|
A | B | C | ||
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 | ||||
9 | ||||
10 | ||||
11 | Total: | $0.00 |
Tolls:
Date | Toll Location/Road | Toll Amount | ||
|---|---|---|---|---|
A | B | C | ||
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 | ||||
9 | ||||
10 | ||||
11 | Total: | $0.00 |
Rental Car:
Rental Company:
Car Type:
Rental Start Date:
Rental End Date:
Rental Cost:
Insurance Cost (If separate from rental cost):
Fuel Costs:
Date | Location | Amount | ||
|---|---|---|---|---|
A | B | C | ||
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 | ||||
9 | ||||
10 | ||||
11 | Total: | $0.00 |
Parking Fees:
Date | Location/Purpose | Parking Fee Amount | ||
|---|---|---|---|---|
A | B | C | ||
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 | ||||
9 | ||||
10 | ||||
11 | Total: | $0.00 |
Tolls:
Date | Toll Location/Road | Toll Amount | ||
|---|---|---|---|---|
A | B | C | ||
1 | ||||
2 | ||||
3 | ||||
4 | ||||
5 | ||||
6 | ||||
7 | ||||
8 | ||||
9 | ||||
10 | ||||
11 | Total: | $0.00 |
Public Transportation:
Date | Type of Transportation | Route or Destination | Fare or Ticket Cost | Number of Rides or Tickets | Total Cost | ||
|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | ||
1 | $0.00 | ||||||
2 | $0.00 | ||||||
3 | $0.00 | ||||||
4 | $0.00 | ||||||
5 | $0.00 | ||||||
6 | $0.00 | ||||||
7 | $0.00 | ||||||
8 | $0.00 | ||||||
9 | $0.00 | ||||||
10 | $0.00 | ||||||
11 | Total: | $0.00 |
Airplane:
Air Travel Expenses:
Date | Airline Name | Flight Number | Origin | Destination | Ticket Cost | Baggage Fee Amount | ||
|---|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | G | ||
1 | ||||||||
2 | ||||||||
3 | ||||||||
4 | ||||||||
5 | ||||||||
6 | ||||||||
7 | ||||||||
8 | ||||||||
9 | ||||||||
10 | ||||||||
11 | Totals: | $0.00 | $0.00 |
Transportation to/from Airport:
Date | Location | Transportation Type | Cost | ||
|---|---|---|---|---|---|
A | B | C | D | ||
1 | |||||
2 | |||||
3 | |||||
4 | |||||
5 | |||||
6 | |||||
7 | |||||
8 | |||||
9 | |||||
10 | |||||
11 | Total: | $0.00 |
Train:
Train Travel Expenses:
Date | Train Line/Company | Origin | Destination | Ticket Cost | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | ||||||
2 | ||||||
3 | ||||||
4 | ||||||
5 | ||||||
6 | ||||||
7 | ||||||
8 | ||||||
9 | ||||||
10 | ||||||
11 | Total: | $0.00 |
Transportation to/from Train Station:
Date | Location | Transportation Type | Cost | ||
|---|---|---|---|---|---|
A | B | C | D | ||
1 | |||||
2 | |||||
3 | |||||
4 | |||||
5 | |||||
6 | |||||
7 | |||||
8 | |||||
9 | |||||
10 | |||||
11 | Total: | $0.00 |
Taxi/Ride-sharing:
Date | Company | Origin | Destination | Fare | Tips | Total Cost | ||
|---|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | G | ||
1 | ||||||||
2 | ||||||||
3 | ||||||||
4 | ||||||||
5 | ||||||||
6 | ||||||||
7 | ||||||||
8 | ||||||||
9 | ||||||||
10 | ||||||||
11 | Totals: | $0.00 | $0.00 | $0.00 |
Form Template Instructions
Form Template Instructions
Please remove Form Template Instructions before publishing this form
Strengths:
- Comprehensive: It covers a wide range of transportation modes.
- Organized: The sections are generally well-organized.
- Includes Key Information: It captures essential details like dates, destinations, and costs.
To configure an element, select it on the form.