Performing Arts Stage & Lighting Design Client Intake Form

Client Information

First Name

Last Name

Company Name

Job Title

Phone Number


Email Address

Website

Company Address

City

State/Province

Postal/Zip Code

Event/Production Name

Event/Production Dates

Venue Name & Address

City

State/Province

Postal/Zip Code

Venue Contact Person

Venue Contact Phone Number

Project Details

Type of Performance: (Check all that apply)

Type of Performance: (Check all that apply)

Performance Style/Genre:

Target Audience:

Anticipated Attendance:

Budget Range:

Timeline/Deadlines: (Including design, build, and installation)

Venue Dimensions (if known): (Stage width, depth, height, ceiling height)

Venue Technical Specifications (if available): (Lighting grid, power availability, sound system, etc.)

Service Options

(Please select all that apply and provide details)

Stage Design:

Details:

Lighting Design:

Details:

Sound Design:

Details:

Video/Projection Design:

Details:

Comprehensive Expectations Question

Please describe in detail your vision and expectations for the stage and lighting design. Consider the overall aesthetic, mood, atmosphere, and functionality you wish to achieve. Include specific examples of colors, textures, styles, and effects that resonate with your artistic or business goals. Also, please describe any technical requirements or limitations of the venue that we should be aware of. Finally, please describe how you would like the stage design to serve the performance, how you imagine the lighting enhanching the show and the role video (if any) will play. What do you feel will deem the project a complete success?:

Attachments (Please provide any relevant supporting materials):

(e.g., Stage Layout/Floor Plan, Venue Photos/Videos, Previous Event Photos/Videos, etc)

Supporting Material Name

Upload File

 
 
 
 
 
 
 
 
 
 

By signing this form, the client acknowledges the information provided is accurate and complete to the best of their knowledge.

Client Signature:


Client Intake Form Insights

Please remove this client intake form insights section before publishing.


This client intake form is designed to be comprehensive and gather essential information for a performing arts stage and lighting design project. Here's a detailed breakdown of its insights:

1. Client Information:

  • Establishes Contact: This section ensures clear communication by collecting all necessary contact details.
  • Venue Specifics: Venue information is crucial for assessing technical limitations and logistical considerations.
  • Event Context: Knowing the event name and dates helps with scheduling and project management.

2. Project Details:

  • Performance Type & Genre: This clarifies the artistic nature of the project, which directly influences design choices. For instance, a theatrical performance requires different considerations than a rock concert.
  • Target Audience & Attendance: Understanding the audience helps tailor the design to resonate with them.
  • Budget & Timeline: These are critical constraints that shape the project's scope and feasibility.
  • Venue Dimensions & Technical Specifications: This information is vital for technical planning, including equipment selection, stage layout, and lighting grid design. It avoids costly surprises later in the process.

3. Service Options:

  • Detailed Service Breakdown: The form breaks down stage, lighting, sound, and video design into specific services, allowing clients to select only what they need.
  • Customization: The "Other" option and "Details" field allow for customization and address unique client requirements.
  • Avoids Miscommunication: By clearly outlining services, it minimizes misunderstandings about project deliverables.
  • Allows for accurate estimation: By the client selecting the services they need, the design company can accurately estimate the total cost of the project.

4. Comprehensive Expectations Question:

  • Uncovers Client Vision: This open-ended question is the heart of the form, encouraging clients to articulate their creative vision in detail.
  • Reveals Aesthetic Preferences: It prompts clients to describe their desired mood, atmosphere, and visual style.
  • Identifies Technical Needs: It encourages clients to disclose any venue limitations or specific technical requirements.
  • Defines Success Metrics: By asking what would make the project a success, it helps establish clear goals and expectations.
  • Facilitates Creative Collaboration: This question fosters a collaborative dialogue between the client and the design team.
  • Proactive Problem Solving: By getting the client to describe any technical limitations early on, the design team can avoid problems later in the process.

5. Attachments:

  • Visual References: Attachments like stage layouts, venue photos, and previous event materials provide valuable visual context.
  • Technical Documentation: Venue technical specifications help with accurate planning and equipment selection.
  • Streamlines the Process: Attachments consolidate relevant information, making it easier for the design team to understand the project.

Overall Insights:

  • Comprehensive Information Gathering: The form aims to gather all necessary information to understand the client's needs and project requirements.
  • Clear Communication: It promotes clear communication by using specific questions and detailed service descriptions.
  • Project Management: It helps with project planning, scheduling, and budgeting.
  • Client Satisfaction: By understanding client expectations and delivering on their vision, it increases the likelihood of client satisfaction.
  • Professionalism: The form demonstrates professionalism and attention to detail.
  • Risk Mitigation: The form reduces the risk of miscommunication and misunderstandings, minimizing potential problems.
  • Customization: The form can be edited to meet the specific needs of any staging and lighting design company.
  • Efficiency: The form allows the design company to be more efficient when preparing quotes and designs.
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