Performing Arts Stage & Lighting Design Client Requirements Form

Company Name

Contact Person

Email Address

Phone Number

Event/Production Name

Event Date(s)

Venue

City

State/Province

Postal/Zip Code

Event Overview

Brief Description of Event:

Expected Audience Size:

Duration of Performance:

Stage Design Requirements

Stage Layout & Scenic Elements:

Scenic Elements Needed:

Preferred Aesthetic/Mood:

Special Requests:

Lighting Design Requirements

Lighting Styles & Effects

Key Lighting Needs:

Preferred Color Palette:

Cue Synchronization:

Technical Specifications & Logistics

Venue Restrictions (if known):

Ceiling Height:

Power Availability:

Rigging Points:

Loading Access:

Existing Equipment Available:

Additional Technical Needs:

Client Expectations & Vision

Please describe in detail your vision for the stage and lighting design. Include any inspiration images, sketches, or references if available.

Description

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Key Moments Requiring Special Emphasis (e.g., climax, transitions, reveals):

Do you have any must-have elements or deal-breakers?

Client Expectations & Vision

Estimated Budget Range:

Design Approval Deadline:


Installation/Tech Rehearsal Dates:


Date

Date

Additional Notes

Signature:


Client Intake Form Insights

Please remove this client intake form insights section before publishing.


Here’s a detailed breakdown of the Performing Arts Stage & Lighting Design Client Requirements Form, explaining its structure, purpose, and how each section helps in delivering a tailored design solution:

1. Event Overview

Purpose: Understand the nature of the event to align design choices with its goals.

  • Event Type: Different performances (theatre, concert, corporate) require distinct approaches.
  • Audience Size & Duration: Affects scale, sightlines, and lighting coverage.
  • Venue: Determines spatial constraints and technical feasibility.

Key Insight: A corporate awards show may need sleek, branded lighting, while a theatre production demands dramatic, narrative-driven lighting cues.

2. Stage Design Requirements

Purpose: Define physical and aesthetic elements of the stage.

  • Stage Layout: Proscenium (traditional) vs. thrust (audience on three sides) impacts sightlines and lighting angles.
  • Scenic Elements: Backdrops, moving pieces, or projections influence lighting focus (e.g., a cyc wash for painted backdrops).
  • Aesthetic/Mood: Modern vs. classic dictates color palettes and fixture choices (e.g., LED battens for futuristic looks).

Key Insight: A "fantasy" mood might require gobo projectors for textured shadows, while "industrial" could use exposed trusses and harsh sidelight.

3. Lighting Design Requirements

Purpose: Specify technical and artistic lighting needs.

  • Lighting Styles: Theatrical lighting prioritizes actors’ faces; concerts emphasize dynamic movement.
  • Key Lighting Needs:
    Frontlight: Essential for visibility.
    Backlight: Creates depth (silhouettes).
    UV/Blinders: For special effects.
  • Color Palette: Warm tones (amber) evoke intimacy; cool tones (blue) suggest detachment.
  • Cue Synchronization: Automated cues (DMX) are critical for tightly timed performances.

Key Insight: A dance piece might use sidelight to sculpt bodies, while a concert relies on crowd-blinders for energy.

4. Technical Specifications & Logistics

Purpose: Identify practical limitations and resources.

  • Venue Restrictions: Low ceilings limit truss height; limited power restricts fixture quantity.
  • Existing Equipment: Repurposing client-owned gear can reduce costs.
  • Special Effects: Fog machines need ventilation; pyrotechnics require permits.

Key Insight: Outdoor festivals need weatherproof fixtures and generators, while black-box theaters allow total creative control.

5. Client Expectations & Vision

Purpose: Capture subjective preferences to avoid misalignment.

  • Inspiration References: Images or videos clarify abstract terms like "ethereal."
  • Key Moments: Highlighting a reveal or climax ensures design prioritization.
  • Deal-Breakers: E.g., "No strobe lights" or "Must include the client’s logo."

Key Insight: Vague terms like "dynamic" should be probed—e.g., "Do you mean rapid color changes or moving lights?"

6. Budget & Timeline

Purpose: Align expectations with financial and scheduling realities.

  • Budget Range: Determines fixture quality (e.g., basic PAR cans vs. moving-head LEDs).
  • Approval Deadlines: Rushed timelines may limit prototyping.
  • Tech Rehearsals: Essential for cue programming.

Key Insight: A $5K budget may prioritize repurposed gear, while $30K+ allows for custom rigging and automation.

7. Why This Form Works

  • Comprehensive: Covers artistic, technical, and logistical needs.
  • Avoids Assumptions: Asks for specifics (e.g., "Describe must-have elements").
  • Flexible: Adaptable for diverse event types.
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