Authorization Request for Subleasing Office Space & Desk-Sharing Arrangements

Primary Tenant Legal Entity Name

Primary Tenant Trade Name (if different)

Primary Tenant Registration Number

Primary Tenant Registered Address

Primary Tenant Contact Person Full Name

Primary Tenant Contact Person Job Title

Primary Tenant Contact Email

Primary Tenant Contact Phone

Property Address (Full Street Address)

Building Name or Identifier

Floor Number(s) Occupied by Primary Tenant

Premises Unit/Suite Number(s)

Total Leased Area (in square meters)

Proposed Sublease/Desk-Sharing Area (in square meters)

Current Master Lease Commencement Date

Current Master Lease Expiration Date

Does your current master lease explicitly permit subleasing or desk-sharing arrangements?

I confirm that the primary tenant is in good standing with all lease obligations, including rent payments and compliance with lease covenants

Upload Current Master Lease Agreement (redacted version acceptable for sensitive commercial terms)

Proposed Subtenant Legal Entity Name

Proposed Subtenant Trade Name (if different)

Proposed Subtenant Registration Number

Proposed Subtenant Registered Address

Proposed Subtenant Primary Industry Sector

Brief Description of Subtenant's Core Business Activities

Number of Employees to be Accommodated

Expected Daily Occupancy Count (if desk-sharing model)

What type of arrangement are you proposing?

Will the subtenant require any specialized licenses or permits to operate (e.g., financial services, healthcare, data processing)?

Does the subtenant handle sensitive data (personal, financial, healthcare, government classified)?

Has the proposed subtenant been screened for compliance with building security and tenant mix policies?

Describe the proposed use of the space (e.g., general office, R&D lab, customer service center, data center):

Will the subtenant have direct client or customer visits to the premises?

Will the subtenant operate outside standard business hours (nights/weekends)?

Provide three commercial references from previous landlords or property managers:

Upload Proposed Subtenant's Certificate of Incorporation

Upload Proposed Subtenant's Insurance Certificate (if available)

Will physical alterations or fit-out works be required to accommodate the subtenant?

Have you engaged a licensed architect or space planner to design the sublease area?

Will the subtenant require 24/7 access to the building?

Will the subtenant implement their own independent access control system (e.g., biometric scanners, smart locks)?

Will the subtenant store high-value equipment, inventory, or sensitive materials on-site?

Will the subtenant require dedicated server room or data center infrastructure?

Will the subtenant use shared building facilities (conference rooms, kitchen, fitness center, parking)?

Will the subtenant's employees use the primary tenant's IT network infrastructure?

Does the subtenant require any hazardous materials handling or special waste disposal?

Will the subtenant generate significant noise, vibration, or electromagnetic interference?

Have you conducted a building systems capacity review (HVAC, electrical, plumbing) for the proposed occupancy?

Will the subtenant require any building signage or lobby directory listing?

Number of parking spaces requested for subtenant:

Will the subtenant require visitor management system integration?

Does the proposed term align with your current master lease expiration?

Is there an option to renew or extend the sublease beyond the initial term?

Proposed Monthly Base Rent (per square meter)

Proposed Monthly Total Base Rent

Is the subtenant rent inclusive or exclusive of operating expenses and utilities?

Will the subtenant pay a security deposit or bank guarantee?

Will the subtenant be responsible for any fit-out contributions or capital expenditure?

Rent Review Mechanism (if applicable)

Will the sublease include any rent-free or reduced-rent concession period?

Will the subtenant have rights to expand into additional space?

Will the subtenant have rights to terminate the lease early?

Is the proposed rent rate per square meter equal to or greater than your current master lease rate?

Will the subtenant be required to carry liability insurance naming the landlord as additional insured?

Describe any financial guarantees or parent company guarantees provided:

Has the primary tenant's legal counsel reviewed the sublease proposal for compliance with master lease terms?

Has the primary tenant's board of directors or equivalent governing body approved this sublease transaction?

Has the proposed subtenant provided a signed letter of intent or term sheet?

Select all required internal approvals already obtained by Primary Tenant:

Are there any existing tenant restrictions or exclusive use clauses in the building that might conflict with the proposed subtenant's business?

Has the building's asset management team been consulted on operational impacts?

What is the current status of this authorization request?

Do you agree to indemnify the landlord against any claims arising from the subtenant's occupancy?

Will the primary tenant remain fully liable for all master lease obligations regardless of subtenant performance?

I confirm that all information provided in this authorization request is accurate and complete to the best of my knowledge

I acknowledge that this authorization request does not constitute a binding agreement and is subject to landlord's sole discretion and due diligence

I consent to the landlord conducting independent due diligence on the proposed subtenant

Primary Tenant Authorized Signatory Name

Primary Tenant Authorized Signatory Job Title

Signature Date & Time

Primary Tenant Authorized Signature

Landlord/Asset Manager Reviewer Name

Landlord/Asset Manager Reviewer Position

Landlord Review Date

Landlord Approval Decision

Upload Final Executed Sublease Agreement (upon completion)