Authorization Request for Subleasing Office Space & Desk-Sharing Arrangements

Primary Tenant Legal Entity Name

Primary Tenant Trade Name (if different)

Primary Tenant Registration Number

Primary Tenant Registered Address

Primary Tenant Contact Person Full Name

Primary Tenant Contact Person Job Title

Primary Tenant Contact Email

Primary Tenant Contact Phone

Property Address (Full Street Address)

Building Name or Identifier

Floor Number(s) Occupied by Primary Tenant

Premises Unit/Suite Number(s)

Total Leased Area (in square meters)

Proposed Sublease/Desk-Sharing Area (in square meters)

Current Master Lease Commencement Date

Current Master Lease Expiration Date

Does your current master lease explicitly permit subleasing or desk-sharing arrangements?

Please specify the relevant clause numbers and conditions from your master lease that permit this arrangement:

I confirm that the primary tenant is in good standing with all lease obligations, including rent payments and compliance with lease covenants

Upload Current Master Lease Agreement (redacted version acceptable for sensitive commercial terms)

Proposed Subtenant Legal Entity Name

Proposed Subtenant Trade Name (if different)

Proposed Subtenant Registration Number

Proposed Subtenant Registered Address

Proposed Subtenant Primary Industry Sector

Brief Description of Subtenant's Core Business Activities

Number of Employees to be Accommodated

Expected Daily Occupancy Count (if desk-sharing model)

What type of arrangement are you proposing?

Desk-Sharing Ratio (e.g., 1.5 employees per desk)

Describe the hybrid allocation: which areas are dedicated vs. shared?

Describe the strategic partnership nature and mutual benefits:

Will the subtenant require any specialized licenses or permits to operate (e.g., financial services, healthcare, data processing)?

List all required licenses/permits and confirm current validity:

Does the subtenant handle sensitive data (personal, financial, healthcare, government classified)?

What data protection standards must be maintained?

Specify the internal standard name:

Has the proposed subtenant been screened for compliance with building security and tenant mix policies?

Upload screening report or compliance checklist

Describe the proposed use of the space (e.g., general office, R&D lab, customer service center, data center):

Will the subtenant have direct client or customer visits to the premises?

Expected number of monthly visitor traffic:

Will the subtenant operate outside standard business hours (nights/weekends)?

Specify operating hours and days:

Provide three commercial references from previous landlords or property managers:

Upload Proposed Subtenant's Certificate of Incorporation

Upload Proposed Subtenant's Insurance Certificate (if available)

Will physical alterations or fit-out works be required to accommodate the subtenant?

Select all applicable modification categories:

Describe other modifications:

Have you engaged a licensed architect or space planner to design the sublease area?

Architect/Planner Firm Name

Will the subtenant require 24/7 access to the building?

Number of employees requiring 24/7 access cards:

Will the subtenant implement their own independent access control system (e.g., biometric scanners, smart locks)?

Describe the proposed system and integration requirements with building master security system:

Will the subtenant store high-value equipment, inventory, or sensitive materials on-site?

Describe the nature and estimated value of stored items:

Will the subtenant require dedicated server room or data center infrastructure?

Estimated server rack count and power load (kW):

Will the subtenant use shared building facilities (conference rooms, kitchen, fitness center, parking)?

Select all shared facilities to be accessed:

Specify other shared facilities:

Will the subtenant's employees use the primary tenant's IT network infrastructure?

Describe network segmentation, security protocols, and bandwidth requirements:

Describe the independent telecommunications/data service arrangement:

Does the subtenant require any hazardous materials handling or special waste disposal?

Specify materials, quantities, and certified disposal procedures:

Will the subtenant generate significant noise, vibration, or electromagnetic interference?

Describe the source, frequency, and mitigation measures:

Have you conducted a building systems capacity review (HVAC, electrical, plumbing) for the proposed occupancy?

Upload capacity review report

Will the subtenant require any building signage or lobby directory listing?

Proposed signage text and location:

Number of parking spaces requested for subtenant:

Will the subtenant require visitor management system integration?

Describe integration requirements and data privacy protocols:

Security Clearance Level Requirements for Subtenant Employees

Proposed Sublease Commencement Date

Proposed Sublease Expiration Date

Does the proposed term align with your current master lease expiration?

Explain the gap and contingency plan:

Is there an option to renew or extend the sublease beyond the initial term?

Number of renewal periods:

Proposed Monthly Base Rent (per square meter)

Proposed Monthly Total Base Rent

Is the subtenant rent inclusive or exclusive of operating expenses and utilities?

Estimated Monthly Operating Expenses & Utilities Contribution:

Will the subtenant pay a security deposit or bank guarantee?

Security Deposit Amount:

Will the subtenant be responsible for any fit-out contributions or capital expenditure?

Total Fit-Out Contribution Amount:

Rent Review Mechanism (if applicable)

Describe the rent review mechanism:

Will the sublease include any rent-free or reduced-rent concession period?

Number of rent-free months:

Will the subtenant have rights to expand into additional space?

Describe expansion rights and conditions:

Will the subtenant have rights to terminate the lease early?

Describe early termination conditions and penalties:

Is the proposed rent rate per square meter equal to or greater than your current master lease rate?

Explain the rationale for the discounted rate and how the shortfall will be funded:

Cost Allocation Summary

Will the subtenant be required to carry liability insurance naming the landlord as additional insured?

Required Minimum Coverage Amount:

Describe any financial guarantees or parent company guarantees provided:

Has the primary tenant's legal counsel reviewed the sublease proposal for compliance with master lease terms?

Upload legal opinion letter or compliance memorandum

Has the primary tenant's board of directors or equivalent governing body approved this sublease transaction?

Upload board resolution or approval minutes

Has the proposed subtenant provided a signed letter of intent or term sheet?

Upload signed LOI or term sheet

Select all required internal approvals already obtained by Primary Tenant:

Are there any existing tenant restrictions or exclusive use clauses in the building that might conflict with the proposed subtenant's business?

Describe the conflict and mitigation strategy:

Has the building's asset management team been consulted on operational impacts?

Summarize asset management feedback and any conditions:

What is the current status of this authorization request?

Specify current status:

Do you agree to indemnify the landlord against any claims arising from the subtenant's occupancy?

Will the primary tenant remain fully liable for all master lease obligations regardless of subtenant performance?

I confirm that all information provided in this authorization request is accurate and complete to the best of my knowledge

I acknowledge that this authorization request does not constitute a binding agreement and is subject to landlord's sole discretion and due diligence

I consent to the landlord conducting independent due diligence on the proposed subtenant

Primary Tenant Authorized Signatory Name

Primary Tenant Authorized Signatory Job Title

Signature Date & Time

Primary Tenant Authorized Signature

Landlord/Asset Manager Reviewer Name

Landlord/Asset Manager Reviewer Position

Landlord Review Date

Landlord Approval Decision

List approval conditions:

Specify required additional information:

Upload Final Executed Sublease Agreement (upon completion)