Accurate flight and cargo documentation is critical for regulatory traceability and incident investigation. Provide all identifiers exactly as they appear on shipping manifests and flight operations systems. Any discrepancies must be noted immediately.
Flight Number
Airline Operator ICAO Code
Scheduled Departure Date/Time (UTC)
Destination Airport ICAO Code
Master Air Waybill (MAWB) Number
House Air Waybill (HAWB) Number
Shipper Name (as per AWB)
Consignee Name (as per AWB)
Is this a consolidated shipment containing multiple lithium battery consignments?
Unit Load Device (ULD) Number
Pallet Grid Location in Cargo Hold
Compartment Zone Classification
Total Pieces in This Shipment
Total Gross Weight (kg)
Lithium Battery Type Classification
Lithium-ion (Li-ion) rechargeable
Lithium metal non-rechargeable
Lithium polymer (Li-poly)
Lithium-ion contained in equipment
Lithium metal contained in equipment
Unknown battery chemistry
Total Lithium Content (g) or Watt-hour (Wh) Rating
UN Number (as declared on DGD)
Proper Shipping Name (as declared)
Was a Dangerous Goods Declaration (DGD) provided and verified?
Packing Instruction (PI) Number Used
Does the shipment contain damaged, defective, or recalled lithium batteries (DDR)?
This section captures objective sensor telemetry and subjective observational data that triggered the emergency response. All thermal and chemical detection readings must be documented with precise timestamps. Physical inspection findings are critical for determining escalation level.
Initial Detection Timestamp (UTC)
Primary Detection Method
Fixed thermal sensor in ULD
Portable thermal imaging camera
Visual observation of smoke/vapor
Olfactory detection (smell)
Smoke detection system
Carbon monoxide sensor
Multi-gas detector
Other detection method
Temperature Reading at Initial Detection (°C)
Maximum Recorded Temperature (°C)
Did temperature exceed the 70°C critical threshold for lithium battery thermal runaway?
Was off-gassing or vapor emission detected?
Gas Concentration Reading (ppm) - if applicable
Detailed Description of Off-Gassing Characteristics (color, density, odor, duration)
Was a portable thermal imaging camera used for secondary assessment?
Has the ULD or container been physically inspected at close range?
Visual Inspection Findings (select all observed)
No visible abnormalities
ULD exterior discoloration
Swelling or bulging of container walls
Corrosion around seals
Frost formation on exterior
Audible venting/hissing sound
Visible smoke residue
Deformation of structure
Leaking electrolyte fluid
Intact security seals
Compromised security seals
Upload Thermal Imaging Photos (mandatory - minimum 3 angles)
Upload Visual Inspection Photos (mandatory - include ULD number, seal condition, any anomalies)
Is the ULD equipped with active temperature monitoring telemetry?
Has adjacent cargo or neighboring ULDs been affected by thermal transfer?
Were any electrostatic discharge (ESD) controls breached during inspection?
Document all emergency response actions in chronological order. This log serves as the official record of containment and suppression efforts, personnel safety measures, and equipment deployment. Precision in timing and methodology is essential for post-incident analysis and regulatory review.
Incident Severity Classification at Time of Response
Level 1 - Elevated temperature without off-gassing
Level 2 - Off-gassing detected, no smoke
Level 3 - Smoke emission, no open flame
Level 4 - Open flame or fire present
Level 5 - Thermal runaway cascade or explosion
Time of First Emergency Response Action (UTC)
Primary Responder Name and Employee ID
First Action Taken
Established quarantine perimeter
Initiated evacuation of vicinity
Activated fire suppression system
Notified Airport Emergency Services
Notified Air Traffic Control Tower
Contacted Dangerous Goods Specialist
Other immediate action
Was a formal quarantine containment perimeter established?
Quarantine Start Time (UTC) - if applicable
Was fire suppression equipment activated or deployed?
Primary Suppression Agent Used (if applicable)
Water mist system
Halon 1301 (if permitted)
CO2 extinguisher
Dry chemical (ABC)
Foam extinguisher
Specialized lithium battery suppressant
No suppression - containment only
Was the aircraft cargo hold or adjacent structure evacuated?
Evacuation Radius (meters) - if applicable
Was Airport Emergency Medical Services (EMS) activated for responder safety?
Emergency Response Personnel & Equipment Deployment Log
Personnel Role | Name and ID | Time On-Scene | Equipment Assigned | PPE Breathing Apparatus Used? | Actions Performed | |
|---|---|---|---|---|---|---|
Containment Materials Applied (select all used)
Fire-resistant thermal blanket
Ceramic fiber barrier
Absorbent pads (chemical)
Sand or dry powder
Heat-resistant tape
Temporary sealant
No containment materials applied
Time Incident Declared Under Control (UTC)
Is continuous temperature monitoring established post-incident?
Has the ULD been relocated to a designated dangerous goods isolation area?
This section ensures all regulatory notification requirements are met under ICAO TI, IATA DGR, and national aviation authority standards. Complete documentation is mandatory for any lithium battery incident that occurs during ground handling, regardless of whether the incident reaches reportable thresholds. All time stamps must reflect UTC.
Has the Dangerous Goods Declaration (DGD) been cross-referenced with the actual incident characteristics?
Verified UN Number for This Shipment
Verified Proper Shipping Name
Is this incident reportable under IATA Dangerous Goods Regulations Section 1.4?
Is this incident reportable under ICAO Technical Instructions for the Safe Transport of Dangerous Goods?
Has the national civil aviation authority been notified (e.g., FAA, CAA, EASA)?
Has the Air Traffic Control Tower (ATCT) been notified of ground cargo emergency?
Has the airline's Operations Control Center (OCC) or Flight Dispatch been notified?
Has the original shipper or freight forwarder been notified of the incident?
Has the consignee been notified of potential delivery delay or shipment damage?
Has the Emergency Response Guidebook (ERG) been consulted for lithium battery incidents?
Is the shipment subject to additional special provisions (e.g., CAO, ELI, PAX)?
Immediate Corrective Actions Taken to Ensure Continued Safety of Operations
Recommended Preventive Measures to Avoid Recurrence
Have similar lithium battery incidents occurred at this airport within the past 30 days?
Upload All Relevant Documentation (DGD, AWB, photos, sensor logs, communication records)
Is a formal incident investigation being initiated?
Will this incident be reported to the ICAO Accident/Incident Data Reporting (ADREP) system?
Final clearance requires joint authorization from both Cargo Operations and Aviation Safety authorities. Both signatories must independently verify that all safety risks have been mitigated, regulatory notifications completed, and that the shipment disposition is appropriate. Electronic signatures are legally binding and represent physical inspection and approval.
Airport Cargo Lead Name (Printed)
Cargo Lead Employee ID Number
Cargo Lead Contact Number
Cargo Lead Final Disposition Decision
Cleared for immediate loading and flight departure
Conditionally cleared with documented safety measures
Held for further inspection and monitoring
Removed from aircraft for ground quarantine
Referred to dangerous goods specialist for evaluation
Cargo Lead Justification for Disposition Decision
Aviation Safety Officer Name (Printed)
Safety Officer Employee ID Number
Safety Officer Contact Number
Aviation Safety Officer Independent Clearance Decision
Independently approve cargo lead disposition
Approve with additional safety conditions
Reject disposition - require escalation
Escalate to Airport Authority Emergency Management
Escalate to National Aviation Authority
Did the Aviation Safety Officer conduct an independent physical inspection?
Safety Officer Risk Assessment and Clearance Comments
Has joint cargo hold re-inspection been completed and documented?
Final Joint Clearance Time (UTC)
Is flight departure authorized to proceed?
Additional Comments or Special Instructions for Flight Crew
Airport Cargo Lead Signature
Aviation Safety Officer Signature
Witnessing Manager Name (if required)
Witnessing Manager Signature
I certify that all information provided in this incident report is accurate and complete to the best of my knowledge. I understand that false statements may result in regulatory penalties and compromise aviation safety.
Does this incident require immediate escalation to the airport's emergency operations center?