Art Donation Form
I. Donor Information
Full Name:
Organization:
Address:
Phone Number:
Email:
Contact Person (if different from donor):
Website (if applicable):
How did you hear about us?
II. Artwork Information
Title of Artwork:
Artist's Name:
Date of Creation:
Medium:
Dimensions (Height x Width x Depth in inches or centimeters):
Brief Description of the Artwork (including subject matter, style, and any unique features):
Estimated Fair Market Value:
Provenance (History of ownership, if known):
Artist's Biography/CV (if available):
Digital Image of the Artwork:
Condition Report:
Appraisal Documentation:
Exhibition History:
Publication History:
III. Donation Terms and Conditions
I certify that I am the legal owner of this artwork and have the right to donate it.
I certify that, to the best of my knowledge, this artwork is authentic.
I hereby irrevocably donate the artwork described above to [Organization Name], relinquishing all rights, title, and interest in the artwork.
I understand that [Organization Name] has the right to use the artwork for its mission, including exhibition, education, research, and fundraising purposes.
I have read and agree to the terms and conditions outlined in this donation form.
Please sign here.
Form Template Instructions
Form Template Instructions
Please remove Form Template Instructions before publishing this form
Strengths:
- Comprehensive Information Gathering: You're collecting necessary details about the donor (contact info, how they heard about you) and the artwork (title, artist, medium, dimensions, description, value, provenance). This is crucial for record-keeping, documenting, and tax purposes.
- Clear Terms and Conditions: The inclusion of statements about ownership, transfer of ownership, use of the artwork, and acceptance of terms is vital for legal protection and clarity between the donor and the organization. Requiring signatures for these is also important.
- Distinction Between Required and Optional: Clearly differentiating between required and optional fields is helpful for donors and ensures you get the most critical information.
Areas for Potential Improvement:
- Artwork Information - Appraisal: While you mention an appraisal, you should strongly encourage it for any donation of significant value. Explain why it's important (for tax purposes and to establish a fair market value). You might even consider requiring it for donations above a certain monetary threshold.
- Donation Terms - Restrictions: While you mention restrictions, it's important to be very clear about how you handle them. State that while you appreciate donor wishes, you may not be able to accommodate all restrictions due to your organization's mission and policies. It's best to discuss any potential restrictions before the donation is finalized.
- Donation Terms - Acknowledgment: Add a section for the donor to specify how they would like to be acknowledged (e.g., in exhibition labels, publications, website, etc.). This is a nice touch and shows appreciation.
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