Drone Videography Project Request Form

Client Information

First Name

Last Name

Business Name

Email Address

Phone Number

Company Website

Project Name

I. Project Overview

Please select the services you are interested in (check all that apply):


What is the primary purpose of your drone videography project? (Select all that apply)

Do you have a specific deadline for this project?

Where will the footage be used? (Select all that apply)

II. Services & Customization

A. Drone Videography Services Needed (Check all that apply)

B. Additional Services

C. Deliverables (Select preferred formats)

III. Location & Logistics

Where will the shoot take place? (Address or description)

Are there any access restrictions or permits required?


Preferred Time & Date for Shoot:


Time & Date:

Preferred Sunrise or Sunset

Or Flexible

Any weather-dependent considerations?

IV. Creative Direction & Expectations

Do you have a specific style or mood in mind? (Select all that apply)

Are there any reference videos or examples you’d like us to follow?

Should the footage include:

Do you have a preferred color tone?

V. Budget & Timeline

What is your estimated budget for this project?

Do you require multiple shoot days?

Any post-production deadlines?

VI. Additional Notes

Please provide any other details, special requests, or concerns:

Next Steps

  • We’ll review your responses and provide a customized quote.
  • A pre-shoot consultation may be scheduled to discuss logistics.
  • A signed contract & deposit will be required to confirm booking.

Thank you for your submission!


Client Intake Form Insights

Please remove this client intake form insights section before publishing.


Below is a detailed breakdown of the Client Intake Form, explaining the purpose of each section, why it’s important, and how it helps streamline the client onboarding process.

1. Project Overview

Purpose:

  • Understand the primary goal of the drone footage (marketing, documentation, inspection, etc.).
  • Determine urgency (deadlines) and distribution channels (website, social media, TV, etc.).

Key Insights:

  • Marketing vs. Technical Use: A real estate agent needs cinematic shots, while a construction firm may need topographic mapping.
  • Deadlines: Helps prioritize scheduling (rush jobs may incur extra fees).
  • Usage Platforms: Social media may require shorter, vertical clips, whereas TV ads need high-resolution formats.

2. Services & Customization

Purpose:

  • Identify exactly what services the client needs (aerial shots, editing, thermal imaging, etc.).
  • Clarify deliverables (resolution, edited vs. raw footage, multiple versions).

Key Insights:

  • Avoid Scope Creep: By listing services, you prevent misunderstandings (e.g., if editing is extra).
  • Technical Requirements:
    4K vs. 1080p (affects equipment & pricing).
    RAW footage requests mean larger file handling.
  • Value-Add Services: Upsell opportunities (motion graphics, voiceovers).

3. Location & Logistics

Purpose:

  • Assess shoot feasibility (legal restrictions, weather dependencies).
  • Plan optimal timing (golden hour, multiple shoot days).

Key Insights:

  • Permits & Restrictions:
    Flying near airports? Need FAA clearance.
    Private property? Requires owner permission.
  • Weather Impact: Wind/rain can delay shoots; clients must understand rescheduling policies.
  • Time of Day: Golden hour (sunrise/sunset) is ideal for cinematic shots but may cost extra.

4. Creative Direction & Expectations

Purpose:

  • Gauge the client’s vision (cinematic, corporate, fast-paced).
  • Avoid revisions by aligning style upfront.

Key Insights:

  • Reference Videos: Critical for understanding desired angles, transitions, and pacing.
  • People/Vehicles in Shots: May require talent releases or extra coordination.
  • Color Grading Preferences: Warm tones for real estate vs. moody for industrial projects.

5. Budget & Timeline

Purpose:

  • Filter serious clients vs. unrealistic budgets.
  • Set clear expectations on deliverables vs. cost.

Key Insights:

  • Budget Tiers:
    Under $500 = Basic shoot (short clips, minimal editing).
    $1,500+ = Full production (multiple locations, professional editing).
  • Multiple Shoot Days: Indicates larger projects (e.g., event coverage).
  • Post-Production Timelines: Rushed edits may incur fees.

6. Additional Notes

Purpose:

  • Catch unique requests not covered in standard options.
  • Build rapport by showing attentiveness.

Key Insights:

  • Clients may mention:
    "Need footage of our CEO walking into the building."
    "Must include our logo in the corner."
    "We have a drone but need a professional pilot."

Why This Form Works

  1. Reduces Back-and-Forth: Clients provide all details upfront.
  2. Sets Professional Tone: Shows you’re thorough and systematic.
  3. Prevents Disputes: Clear documentation of expectations.
  4. Upsell Opportunities: Highlights add-ons (editing, thermal imaging).
  5. Filters Unqualified Leads: If a client balks at budget questions early, they may not be serious.

Pro Tip:

  • For high-budget clients, schedule a consultation call after they submit the form to discuss creative direction in depth.
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