Property Maintenance Report Form

I. General Property Information

Property Address:

Street Address:

City:

State/Province:

Postal/Zip Code:


Date of Inspection:

Inspector's Full Name:


Tenant/Owner Full Name:

Phone Number:


Email:

Type of Inspection:

II. Exterior

Grounds/Landscaping:

Actionable Item

Tick if Yes

Comments

Are lawns, shrubs, and trees well-maintained?
 
Is there any evidence of overgrown vegetation?
 
Are walkways and driveways in good condition?
 
Are there any signs of drainage issues?
 

Building Exterior:

Actionable Item

Tick if Yes

Comments

Is the siding/brick in good condition?
 
Are there any signs of damage to the roof?
 
Are gutters and downspouts clean and functioning?
 
Are windows and doors in good condition?
 
Are there any signs of pest infestation?
 

Garbages/Outbuildings:

Actionable Item

Tick if Yes

Comments

Are garage doors functioning properly?
 
Is the exterior of outbuildings in good condition?
 
Are exterior lights working?
 

III. Interior

General:

Actionable Item

Tick if Yes

Comments

Are walls and ceilings free of damage?
 
Are floors in good condition?
 
Are there any signs of leaks or water damage?
 
Are smoke detectors and carbon monoxide detectors working?
 

Kitchen:

Actionable Item

Tick if Yes

Comments

Are appliances functioning correctly?
 
Are cabinets and countertops in good condition?
 
Are faucets and sinks free of leaks?
 

Bathroom:

Actionable Item

Tick if Yes

Comments

Are toilets, sinks, and showers/tubs functioning correctly?
 
Are there any signs of mold or mildew?
 
Are there any plumbing leaks?
 

Bedroom:

Actionable Item

Tick if Yes

Comments

Are windows and doors functioning properly?
 
Are closets in good condition?
 

HVAC:

Actionable Item

Tick if Yes

Comments

Is the heating and cooling system functioning correctly?
 
Are air filters clean?
 

Electrical:

Actionable Item

Tick if Yes

Comments

Are all electrical outlets working?
 
Are all light switches working?
 
Are there any exposed wires?
 

IV. Safety and Security

Actionable Item

Tick if Yes

Comments

Are all locks and security systems functioning properly?
 
Are fire extinguishers present and up-to-date?
 
Are there any safety hazards present?
 

V. Additional Information

Comments/Notes:


Photographs (include as a zip file if you want to attach more than one photograph)

Choose a file or drop it here
 

Recommended Actions: (List of necessary repairs or maintenance)

Priority of Repairs:


Form Template Instructions

Please remove Form Template Instructions before publishing this form


Strengths:

Comprehensive Coverage:

  • The template covers a wide range of property aspects, from exterior grounds to interior systems, promoting a thorough inspection.
  • The categorization (Exterior, Interior, Safety) makes it organized and easy to follow.

Structured Format:

  • The use of "Yes/No/Comments" provides a consistent and efficient way to record observations.
  • This structure facilitates quick assessments and easy data entry.

Detailed Specificity:

  • The inclusion of specific areas like "Kitchen," "Bathrooms," and "HVAC" ensures that critical systems are not overlooked.
  • This level of detail is essential for accurate maintenance planning.

Safety Focus:

  • The "Safety and Security" section highlights the importance of addressing potential hazards.
  • Including items like smoke detectors, and locks is very important.
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