This section captures fundamental identification and lease information to establish the legal and spatial context of the renovation request. Accurate metadata ensures proper routing and compliance verification.
Tenant Legal Entity Name
Primary Lease Agreement Number or Identifier
Lease Commencement Date
Lease Expiration Date
Specific Floor(s) and Space Number(s) to be Renovated
Total Leasable Area Subject to Renovation (in square meters)
Tenant Primary Contact Person Full Name
Tenant Primary Contact Email
Tenant Primary Contact Direct Phone Number
Current Primary Use Classification of the Space
General Office
Call Center/Intensive Occupancy
Laboratory/Research
Light Manufacturing
Data Center/Server Room
Medical Office
Retail/Showroom
Mixed Use
Other
Proposed Primary Use Classification Post-Renovation
General Office
Call Center/Intensive Occupancy
Laboratory/Research
Light Manufacturing
Data Center/Server Room
Medical Office
Retail/Showroom
Mixed Use
Other
Will this renovation involve subleasing any portion of the space to a third-party entity?
Has the tenant obtained written consent from the landlord or asset manager for this proposed use change (if applicable)?
Briefly describe the business driver or operational need prompting this renovation request.
This section requires detailed technical documentation of all proposed physical modifications. Incomplete or vague submissions will delay review and may result in automatic rejection. Provide comprehensive scope to enable accurate evaluation.
Select all building systems that will be modified, touched, or affected during the renovation (select all that apply)
Architectural Partitions & Walls
Suspended Ceiling Systems
Floor Finishes & Subflooring
Interior Doors & Hardware
Lighting Systems & Controls
Electrical Power Distribution
Fire Alarm & Detection Systems
Fire Suppression (Sprinkler)
Heating, Ventilation & Air Conditioning
Plumbing & Sanitary Systems
Low Voltage Data Cabling
Security & Access Control
Audio-Visual Infrastructure
Window Treatments
Building Management System Interfaces
Other
Provide a comprehensive narrative description of the proposed architectural modifications, including demolition, new construction, and material specifications.
Will the renovation involve demolition of any existing asbestos-containing materials or other hazardous substances?
Number of new electrical circuits to be added
Total estimated additional electrical load (in kilowatts)
Will the electrical modifications require a new or upgraded electrical panel or distribution board?
Number of new lighting fixtures to be installed
Will the lighting design include occupancy sensors or daylight harvesting controls?
Estimated total cooling load increase (in kilowatts)
Estimated total heating load increase (in kilowatts)
Will the HVAC modifications require changes to air handling unit configurations or ductwork routing?
Number of new plumbing fixtures (sinks, toilets, etc.) to be added
Will the renovation include the installation of a new kitchenette or break room with water/gas connections?
Number of new data outlets or network connections required
Will the low voltage modifications require a new telecommunications room or equipment rack?
Upload the complete set of architectural drawings (floor plans, reflected ceiling plans, demolition plans) in PDF format
Upload electrical drawings (lighting plans, power plans, panel schedules)
Upload mechanical drawings (HVAC layouts, diffuser layouts, load calculations)
Have the mechanical and electrical designs been reviewed and stamped by a licensed professional engineer?
I confirm that all proposed materials and finishes meet the building's standard fire-rating and smoke development requirements
This section addresses critical structural integrity and regulatory compliance matters. Any modifications impacting building structure or safety systems require rigorous scrutiny. Provide detailed engineering justification for all variances.
Will the renovation involve any modifications to structural elements such as columns, beams, load-bearing walls, or floor slabs?
Estimated additional dead load from new partitions and fixed elements (in kg per square meter)
Estimated additional live load from occupants and furniture (in kg per square meter)
Total weight of heaviest single piece of equipment or furniture to be installed (in kilograms)
Does the proposed layout alter the existing means of egress paths, exit capacities, or travel distances?
Rate the anticipated level of compliance for the following regulatory aspects (1 = Full Compliance, 5 = Significant Variance Requiring Approval)
Full Compliance | Minor Clarification Needed | Moderate Documentation Required | Major Design Review Needed | Significant Variance - Approval Required | |
|---|---|---|---|---|---|
Fire Resistance Ratings of Assemblies | |||||
Accessibility and Barrier-Free Design | |||||
Energy Performance Standards | |||||
Indoor Air Quality & Ventilation | |||||
Acoustic Performance Requirements | |||||
Light Pollution & Glazing Standards |
Are you requesting any variances, exceptions, or alternative compliance pathways from standard building code requirements?
Will the renovation affect fire sprinkler coverage, including obstructions, relocations, or density changes?
Does the scope include the installation of any gas-fired equipment or flammable material storage?
Will the renovation require temporary removal or disabling of any life safety systems (fire alarm, sprinklers, emergency lighting)?
I confirm that a qualified fire protection engineer has reviewed and approved all modifications to fire safety systems
Upload the building code compliance checklist or matrix (if available)
This section establishes contractor qualifications, risk transfer mechanisms, and operational impact controls. Inadequate insurance or poorly planned construction schedules will result in immediate rejection. All work must minimize disruption to building occupants.
Primary General Contractor Legal Entity Name
General Contractor Business License Number
Required Insurance Coverage Verification
Insurance Type | Minimum Required Coverage Limit | Actual Coverage Limit Provided | Policy Expiration Date | Certificate of Insurance Submitted | |
|---|---|---|---|---|---|
General Commercial Liability | $2,000,000.00 | $0.00 | 12/31/2025 | ||
Workers Compensation & Employers Liability | $1,000,000.00 | $0.00 | 12/31/2025 | ||
Umbrella/Excess Liability | $5,000,000.00 | $0.00 | 12/31/2025 | ||
Automobile Liability (if applicable) | $1,000,000.00 | $0.00 | 12/31/2025 | ||
Professional Liability (for design-build) | $1,000,000.00 | $0.00 | 12/31/2025 | ||
Upload complete Certificates of Insurance (COI) with the building owner and management company named as additional insured
Proposed Construction Start Date
Proposed Construction Completion Date
Total Estimated Construction Duration (in business days)
Will construction activities require after-hours, weekend, or holiday work?
Anticipated Level of Disruption to Adjacent Tenants and Building Operations
Minimal - No Impact
Low - Minor Nuisance
Moderate - Noticeable Disruption
High - Significant Interference
Severe - Major Operational Impact
Will the work generate noise levels exceeding 65 dB(A) during normal business hours?
Will construction require use of building freight elevators, loading docks, or common area corridors?
Describe the dust containment and air quality protection measures to prevent contamination of occupied spaces
Will the construction generate hazardous waste requiring special disposal?
Upload the Construction Work Plan and Safety Plan
Upload the Tenant Notification and Communication Plan
I acknowledge that the contractor must provide a minimum 48-hour advance notice to building management before commencing any work
This final section is reserved for facility management, asset management, and engineering leadership to document their review, conditions, and formal authorization. No tenant or contractor modifications are permitted below this line.
Internal Review Scorecard - Rate the completeness and quality of the submission for each category (1 = Poor, 5 = Excellent)
Lease Documentation Clarity | |
Architectural Drawing Quality | |
MEP Engineering Rigor | |
Structural Analysis Adequacy | |
Code Compliance Justification | |
Insurance Documentation | |
Disruption Mitigation Planning |
Does this renovation request require review and approval by the building's external structural engineer of record?
Does this renovation request require review and approval by the building's external MEP engineering consultant?
Final Approval Decision
Approved as Submitted - Proceed to Permit Stage
Approved with Conditions - See Comments Below
Conditionally Approved - Resubmission Required
Rejected - See Justification Below
Is this approval conditional upon the tenant or contractor satisfying specific requirements?
Asset Manager Review Comments and Justification for Decision
Asset Manager or Authorized Representative Digital Signature
Asset Manager Approval Date and Time
Chief Building Engineer Technical Review Comments (structural, MEP, life safety)
Chief Building Engineer Digital Signature
Chief Engineer Review Completion Date and Time
Administrative Review Fee Charged (if applicable)
I confirm that all approval conditions have been documented and communicated to the tenant and contractor in writing