This form serves as a legally binding record of the property's condition at the commencement of your lease. Please complete all sections thoroughly and accurately.
Property Address
Lease Start Date
Inspection Date & Time
Tenant Name(s)
Landlord/Property Manager Name
Inspector Name (if different from above)
Weather Conditions During Inspection
Document all keys, access devices, parking arrangements, and entry-related items received at move-in.
Number of Standard Door Keys Provided
Number of Mailbox Keys Provided
Was a key fob or access card provided for building entry?
Was a storage unit, garage, or parking space key provided?
Are all locks (door, window, mailbox) functioning properly?
If applicable, is the assigned parking space clearly marked and accessible?
Overall Cleanliness Rating (1=Poor, 5=Excellent)
Overall Paint/Wall Condition (1=Poor, 5=Excellent)
Overall Flooring Condition (1=Poor, 5=Excellent)
Rate the condition of each specific area (1=Poor, 5=Excellent)
Entryway | |
Living Room | |
Kitchen | |
Primary Bedroom | |
Bathroom | |
Hallways | |
Storage Areas | |
Balcony/Patio (if applicable) |
Are there any noticeable odors present?
No odors
Mild musty smell
Strong musty/mold smell
Pet odors
Smoke odors
Cleaning chemical odors
Other
Is there evidence of pest activity (insects, rodents)?
Are there any signs of water damage, leaks, or moisture issues?
Is there any mold or mildew visible?
Verify all utilities and essential systems are operational. Report any issues immediately. Record initial meter readings where applicable.
Is electricity fully functional in all rooms?
Is hot and cold water available with adequate pressure?
Cold Water Meter Reading (if accessible)
Hot Water Meter Reading (if accessible)
Is the heating system operational?
Is the cooling system (AC) operational?
Are all major appliances (if included) operational?
Are smoke detectors and carbon monoxide detectors installed and functional?
Is internet/cable infrastructure present and functional?
Do all windows have working locks?
Are all exterior doors solid and secure with deadbolts?
Is exterior lighting adequate for safety?
Are fire extinguishers present and accessible?
Are emergency exits clearly marked and accessible?
Are handrails on stairs (if any) secure and compliant?
Do you have active renters insurance coverage?
Check and document all items included with the rental. Note condition of each item.
Are window treatments (blinds, curtains) provided?
Are light fixtures and bulbs provided throughout?
Major Appliances Condition Checklist
Appliance Type | Present? | Condition (1=Poor, 5=Excellent) | Defects/Issues | |
|---|---|---|---|---|
Refrigerator | None | |||
Oven/Stove | Minor scratches on stovetop | |||
Dishwasher | None | |||
Washing Machine | Not applicable | |||
Dryer | Not applicable | |||
Microwave | Door handle loose | |||
Log every defect, damage, or imperfection observed during inspection. Be specific and thorough. Attach photos for all issues when possible. Use the examples as a guide for your entries.
Room-by-Room Defect Documentation
Room/Zone | Feature | Defect Description | Photo Attached? | Severity | Estimated Repair Responsibility | |
|---|---|---|---|---|---|---|
Entryway | Baseboards | Deep scratch in hardwood near front door | Medium | Landlord | ||
Living Room | Drywall | Nail hole in plaster above mantel | Low | Pre-existing | ||
Kitchen | Flooring | Scuffed paint on tile near sink | Low | Tenant | ||
Primary Bedroom | Cabinetry | Loose hinge on closet door | Medium | Landlord | ||
Bathroom | Window Frame | Mold growth in sealant around glass | High | Landlord | ||
Bathroom | Drywall | Water stain on ceiling | Critical | Landlord | ||
Have you taken photos of all identified defects?
Have you recorded video walkthrough footage?
Upload all inspection photos and videos here (ZIP file recommended)
General observations about property condition not covered above:
Tenant comments or concerns:
Landlord/Property Manager comments:
By signing below, all parties acknowledge that the information recorded in this inspection form accurately represents the property condition at move-in. This document will serve as the baseline for determining responsibility for repairs and deposit deductions at move-out. All parties should retain a copy for their records.
I confirm that I have thoroughly inspected the property and agree with all documented findings.
Tenant Signature
Tenant Signature Date & Time
Landlord/Property Manager Signature
Landlord/Property Manager Signature Date & Time
Witness Name (optional)
Witness Signature (optional)