National Volunteer Month Grant Application Form


Organization Information


Name of Organization


Street Address

City

State/Province

Postal/Zip Code


Website Address

EIN/Tax ID



Contact Person


Title

First Name

Last Name



Mission Statement: (Briefly describe your organization's mission)


Project Information


Project Title


Project Summary: (Provide a concise summary of the proposed project. Clearly state the need you are addressing, your proposed solution, and the anticipated impact).


Project Start Date

Project End Date


Geographic Area Served: (Specific region or community the project will benefit).


Target Population: (Who will directly benefit from this project?)


Number of Volunteers Involved: (Estimated number of volunteers participating in the project)


Volunteer Roles and Responsibilities: (Describe the tasks volunteers will perform. Be specific. For example: "Data entry," "Event setup," "Mentoring," "Community outreach," etc).


Project Goals and Objectives: (List specific, measurable, achievable, relevant, and time-bound (SMART) goals and objectives. For example: "Increase volunteer participation by 20%," "Serve 100 additional individuals," "Host 3 community workshops.")


Funding Request


Total Project Budget

Amount Requested from Grant


Please provide a list of all other funding sources, including the corresponding amounts received. Table's rows can be added or removed.

Type of Funding

Amount

1
 
 
2
 
 
3
 
 
4
 
 
5
 
 

Budget Breakdown: (Provide a detailed breakdown of how the grant funds will be used. Be specific and justify each expense). Table's rows can be added or removed.

Expense Type

Expense Amount

Justification

1
Personnel
 
 
2
Supplies
 
 
3
Marketing/Outreach
 
 
4
Training
 
 
5
Travel
 
 
6
 
 
 

Sustainability Plan: (Briefly describe how the project will be sustained after the grant period ends. Will it become an ongoing program? How will it be funded in the future?)


Evaluation


Evaluation Plan: (Describe how you will measure the success of the project and track progress towards your goals and objectives. What data will you collect? How will you analyze it? Who will be responsible for evaluation?)


Attachments


Upload proof of 501(c)(3) status

Choose a file or drop it here
 

Upload letters of support

Choose a file or drop it here
 

Upload detailed budget spreadsheet

Choose a file or drop it here
 

Upload volunteer recruitment plan

Choose a file or drop it here
 

Upload evaluation plan details

Choose a file or drop it here
 

Certification


I certify that the information provided in this application is true and accurate to the best of my knowledge.


Form Template Insight

Please remove this form template insight section before publishing.


Form Template Insight:

This sample National Volunteer Month Grant Application form is designed to gather essential information about an organization and its proposed volunteer project, enabling the grant provider to assess the project's merit and make informed funding decisions. Let's break down the key sections and their purpose:


1. Organization Information: This section establishes the identity and credibility of the applicant organization. It's crucial for the grant provider to understand who they are dealing with, their mission, and their legal standing (e.g., 501(c)(3) status). This information helps determine if the organization aligns with the grant provider's funding priorities.


2. Project Information: This is the heart of the application. It describes the proposed volunteer project in detail. Key aspects include:

  • Project Summary: A concise overview of the project, highlighting the need, solution, and impact. This is often the first thing reviewers read, so it needs to be compelling.
  • Project Timeline: Demonstrates a clear plan with defined start and end dates, showing that the project is well-organized and feasible.
  • Target Population and Geographic Area: Specifies who will benefit from the project and where it will take place. This helps the funder understand the project's scope and reach.
  • Volunteer Involvement: Details the number of volunteers, their roles, and responsibilities. This is essential for a National Volunteer Month grant, as it emphasizes the volunteer component. Clear descriptions of volunteer roles show that the project has considered how volunteers will be engaged and utilized effectively.
  • Goals and Objectives: SMART goals (Specific, Measurable, Achievable, Relevant, Time-bound) are essential. They provide a benchmark for evaluating the project's success. Vague goals make it difficult to assess impact.


3. Funding Request: This section justifies the financial need and demonstrates responsible budgeting.


  • Budget Breakdown: A detailed breakdown of expenses shows how the grant funds will be used. Transparency and justification are key. The budget should be realistic and aligned with the project activities.
  • Other Funding Sources: Disclosing other funding sources (or lack thereof) provides context and shows the applicant's financial resourcefulness.
  • Sustainability Plan: This is crucial for ensuring the project's long-term impact. Funders want to know that their investment will have lasting benefits. A good sustainability plan outlines how the project will continue beyond the grant period.


4. Evaluation: This section explains how the project's success will be measured. A clear evaluation plan demonstrates accountability and a commitment to learning. It should outline data collection methods, analysis techniques, and who is responsible for the evaluation.


5. Attachments: Supporting documents provide additional context and evidence. These might include letters of support, detailed budget spreadsheets, or more comprehensive project plans.


6. Certification: The signature confirms the accuracy of the information provided and demonstrates the applicant's commitment to ethical practices.


Overall Insights:


  • Clarity and Conciseness: The application should be clear, concise, and easy to understand. Avoid jargon and use plain language.
  • Compelling Narrative: Tell a compelling story about the need, the solution, and the impact of the project. Connect with the grant provider's mission and values.
  • Attention to Detail: Pay close attention to the application guidelines and requirements. Ensure all questions are answered completely and accurately. Proofread carefully for errors.
  • Demonstrated Need: Clearly articulate the need for the project and provide evidence to support your claims.
  • Strong Volunteer Focus: For a National Volunteer Month grant, the application must emphasize the role of volunteers and how they will be engaged in meaningful ways.

By understanding the purpose of each section and following these insights, applicants can increase their chances of securing funding for their volunteer projects.

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