Date:
First Name
Middle Name
Last Name
Preferred Name (if different)
Phone Number
Email Address
Street Address
Street Address Line 2
City
State/Province
Postal/Zip Code
LinkedIn Profile URL (Optional)
Years of Experience as an Executive Assistant:
Less than 2 years
2-5 years
6-10 years
More than 10 years
Please list the titles and levels of the executives you have directly supported in previous roles (e.g., CEO, VP of HR, Head of Recruitment):
Describe your experience managing complex calendars and scheduling for multiple executives. Please provide specific examples of how you have handled conflicting schedules and prioritized appointments.
Outline your experience in coordinating travel arrangements (domestic and international), including booking flights, accommodations, and ground transportation. What tools or systems have you used for this purpose?
Describe your experience in preparing high-quality presentations, reports, and other documents. What software proficiency do you have (e.g., Microsoft PowerPoint, Google Slides)? Please provide examples of documents you have created or edited.
Detail your experience in managing and reconciling executive expenses. What expense reporting systems have you used? How do you ensure accuracy and adherence to company policies?
Describe your experience in organizing and managing meetings, including preparing agendas, taking minutes, and following up on action items. Please provide an example of a challenging meeting you managed and how you ensured its effectiveness.
What experience do you have in handling confidential and sensitive information? Describe the measures you take to ensure discretion and maintain confidentiality.
Describe your experience in managing office supplies and vendor relationships. How do you ensure cost-effectiveness and efficiency in these areas?
Have you previously supported executives within a Human Resources, Recruitment, or Onboarding department?
Do you have any experience using Applicant Tracking Systems (ATS) or Human Resources Information Systems (HRIS)?
Describe any experience you have with coordinating logistics for training sessions, employee events, or recruitment fairs.
Please rate your proficiency in the following software applications:
Skill/Competency | Proficiency Level 1=Basic, 2=Intermediate, 3=Advanced | ||
|---|---|---|---|
1 | Microsoft Word | ||
2 | Microsoft Excel | ||
3 | Microsoft PowerPoint | ||
4 | Microsoft Outlook | ||
5 | Google Docs | ||
6 | Google Sheets | ||
7 | Google Slides | ||
8 | Google Calendar |
What other administrative or technical skills do you possess that you believe would be beneficial in this role (e.g., minute-taking software, project management tools, virtual meeting platforms)?
Describe your communication style (written and verbal). How do you ensure clear and professional communication with individuals at all levels within and outside the organization?
Provide an example of a situation where you had to handle a difficult or demanding individual. How did you approach the situation, and what was the outcome?
How do you prioritize tasks and manage your time effectively, especially when faced with multiple deadlines and competing priorities? Please describe your strategies and any tools you use.
Describe your problem-solving skills. Provide an example of a complex administrative challenge you faced and how you successfully resolved it.
What are your key strengths that make you an ideal candidate for this Executive Assistant position?
What are your salary expectations for this role? (Optional)
Are you legally eligible to work in [Country/Region]?
Are you willing to undergo a background check, if required?
How did you hear about this job opening?
Please provide the names and contact information of two professional references who can speak to your executive administrative skills and experience.
Full Name | Job Title | Company | Phone Number | Email Address | Relationship to You | |
|---|---|---|---|---|---|---|
Is there any other information you would like to share that you believe would be relevant to your application?
I certify that the information provided in this application is true, accurate, and complete to the best of my knowledge.
I understand that any misrepresentation or omission of facts may be cause for rejection of my application or termination of employment if hired.
I authorize [Company Name] to verify the information provided in this application and to contact my references.
Signature:
Thank you for your interest in the Executive Assistant position within our Human Resources, Recruitment & Onboarding Department. We appreciate you taking the time to complete this application form thoroughly. Only those candidates selected for an interview will be contacted.
Application Form Insights
Please remove this application form insights section before publishing.
This Executive Assistant Job Application Form is designed to gather a comprehensive understanding of a candidate's suitability for providing high-level administrative support, particularly within a Human Resources, Recruitment & Onboarding context. Here's a detailed breakdown of the insights it aims to provide:
In essence, this application form goes beyond basic information to delve into the practical experience, specific skills, and behavioral traits necessary for a highly effective Executive Assistant, particularly one supporting the demanding functions of Human Resources, Recruitment, and Onboarding. It aims to provide a holistic view of the candidate's qualifications and suitability for this specialized role.
Mandatory Questions Recommendation
Please remove this mandatory questions recommendation section before publishing.
Let's break down which questions on this Executive Assistant Job Application Form are typically considered mandatory and why:
The designation of a question as "mandatory" can sometimes depend on the specific company's policies and the legal requirements of the jurisdiction. However, the questions listed in the first section are almost universally considered essential for any job application.
In summary, the mandatory questions on this form are those required for basic identification, communication, legal compliance, and confirmation of the application's validity. They ensure the HR department can effectively process the application and that the applicant understands the terms and conditions.