Provide complete identification and accounting classification details for the asset being decommissioned. All financial metadata must match the general ledger fixed asset register.
Asset Tag Number
Manufacturer Serial Number
Asset Description & Technical Specifications
Asset Category
IT Equipment & Hardware
Machinery & Equipment
Furniture & Fixtures
Vehicles & Transportation
Buildings & Real Estate
Leasehold Improvements
Intangible Assets
Other Fixed Assets
Original Acquisition Date
Original Capitalized Cost
Depreciation Method
Straight-Line
Declining Balance (Double)
Units of Production
Sum-of-Years-Digits
Not Applicable (Land/Intangible)
Useful Life (Years)
Accumulated Depreciation to Date
Current Net Book Value (NBV)
Asset Location (Site/Building/Room)
Department & Cost Center Code
Current Asset Custodian (Name & Employee ID)
Last Physical Verification Date
Is this asset part of a composite/group asset registration?
Does this asset have capitalized improvement costs separate from original cost?
Document the physical state, operational viability, and strategic rationale for disposal. Provide objective evidence supporting the decommissioning decision.
Overall Physical Condition Rating
Detailed Condition Assessment & Defects
Primary Disposal Rationale (select all applicable)
End of Economic Useful Life
Technological Obsolescence
Catastrophic Physical Damage
Regulatory/Compliance Non-Conformity
Inefficient Operating Costs
Strategic Business Discontinuation
Lease Termination
Other
Are complete maintenance and repair records available for review?
Date of Last Major Service or Repair
Estimated Cost to Restore to Operational Condition (if applicable)
Estimated Remaining Useful Life if Retained (months)
Has an independent third-party condition assessment been performed?
Upload Photographic Evidence (minimum 3 angles plus serial number plate)
Perform comprehensive financial analysis comparing carrying value to expected disposal proceeds. Document valuation methodology and gain/loss computation.
Verified Current Net Book Value (NBV) from GL
Proposed Disposal Method
Arms-Length Sale to External Party
Internal Transfer to Another Department
Trade-In with Vendor
Donation to Qualified Non-Profit
Scrap/Recycling for Zero Proceeds
Abandonment/Write-Off
Sale to Employee
Estimated Gross Salvage/Sale Proceeds
Estimated Disposal Costs (dismantling, shipping, commissions)
Net Disposal Proceeds (Auto-Calculated)
Projected Gain/(Loss) on Disposal
Market Valuation Assessment Date
Valuation Method Used
Independent Professional Appraisal
Written Vendor/Dealer Quote
Online Market Comparison (e.g., eBay)
Internal Engineering Estimate
Zero Value (Scrap/Abandon)
Donation Appraisal
Does projected gain/loss exceed corporate materiality threshold?
Have tax implications (VAT, capital gains, donation credits) been reviewed with Tax Department?
Disposal Options Comparison Matrix (if multiple avenues explored)
Disposal Option | Estimated Proceeds | Disposal Costs | Net Gain/(Loss) | Timeline (Weeks) | |
|---|---|---|---|---|---|
External Sale - Auction | $15,000.00 | $2,000.00 | $11,000.00 | 4-6 | |
Internal Transfer | $8,000.00 | $500.00 | $5,500.00 | 1-2 | |
Vendor Trade-In | $12,000.00 | $0.00 | $10,000.00 | 2-3 | |
-$2,000.00 | |||||
-$2,000.00 | |||||
-$2,000.00 | |||||
-$2,000.00 | |||||
-$2,000.00 | |||||
-$2,000.00 | |||||
-$2,000.00 |
Ensure environmental compliance and data security protocols are satisfied prior to physical disposal. Attach all required certifications.
Does this asset contain any hazardous materials or substances?
Are Safety Data Sheets (SDS/MSDS) available for all hazardous components?
Will a certified hazardous waste disposal vendor be utilized?
Does this asset contain data storage media or processing components?
Data Sanitization Standard Followed
NIST SP 800-88 Purge
NIST SP 800-88 Clear
DoD 5220.22-M
ISO 27001 Process
Company Internal Standard
Upload Data Sanitization Certificate or Destruction Evidence
Has IT Security department reviewed and approved the sanitization approach?
Environmental Health & Safety Officer Approval
Final authorization and accountability confirmation. All preceding sections must be complete before obtaining executive approvals.
Disposal Requestor Name
Requestor Job Title
Disposal Request Date
Department Head Approval Obtained
Enterprise Asset Manager Review Completed
Corporate Controller Financial Approval Granted
Final Disposal Authorization Number
Authorized Disposal Execution Date
Is post-disposal physical verification and documentation required?
Corporate Controller Digital Signature
Enterprise Asset Manager Digital Signature
Final Disposal Instructions & Special Conditions