Hire Center Facility Form


Date of Request


Contact Information


First Name

Last Name


Name of Organization


Phone Number

Email Address


Mailing Street Address


City/Suburb

State/Province

Postal/Zip Code


Project Details


Name of Event


Purpose of Event: (Brief Description)


Start Date

End Date


Start Time

End Time


Estimated Number of Attendees: (Max 50 per Multi-Purpose Room, 148 Full Facility)


Facility Requirements


Preferred Facility


Specific Room/Area Needed: (Specify if a particular area within the facility is required, e.g., near playground access)


Equipment/Amenities Required: (Please tick all that apply)

Equipment Name

Click

Quantity

Trestle Tables
 
Chairs
 
Children's Chairs
 
Children's Tables
 
Children's Plates
 
Children's Bowls
 
Children's Cups
 
Whiteboard(s)
 
Electric Fry Pans
 

Other Equipment/Amenities Required.


Setup Requirements: (Describe desired layout, e.g., theater style, classroom style, banquet style, specify furniture arrangement within each room if booking multiple rooms)


Accessibility Requirements


Catering & Refreshments


Will you require catering services?


If yes, will you be using our in-house catering or an external caterer?


Details of Catering Requirements: (Specify needs, e.g., type of food, dietary requirements, use of kitchen facilities for external caterers).


Insurance


Do you have public liability insurance?


If yes, upload copy of insurance certificate.

Choose a file or drop it here
 

Parking


Estimated number of vehicles


Any specific parking requirements? (e.g., accessible parking).


Special Requirements


Please list any other special requirements or requests: (e.g., specific access needs, use of outdoor areas, security arrangements)


Declaration


I/We have read and understood the terms and conditions of hire and agree to abide by them. I/We understand that a security deposit may be required and will be advised of the amount upon confirmation of booking.


Signature of Applicant/Authorized Representative


Form Template Insight

Please remove this form template insight section before publishing.


This facility hire form is designed to be comprehensive, covering all the essential details needed for both the hirer and the facility manager to ensure a smooth and successful event. Here's a breakdown of its key aspects:


For the Hirer:

  • Clarity and Completeness: The form is structured to guide the hirer through all necessary information, from basic contact details to specific equipment needs. This minimizes back-and-forth communication and ensures the facility manager understands the event requirements.
  • Choice and Flexibility: It offers options for different room configurations (single rooms or full facility), catering choices, and equipment needs, allowing the hirer to customize the space for their event.
  • Transparency: The form clearly outlines the available amenities and resources, so the hirer knows what's included in the hire and can plan accordingly. This avoids misunderstandings and unmet expectations.
  • Convenience: By consolidating all relevant information in one document, the form simplifies the booking process for the hirer.

For the Facility Manager:

  • Organization and Efficiency: The form provides a standardized way to collect information, making it easier to manage bookings and track event details. This streamlines the booking process and reduces administrative overhead.
  • Risk Management: By asking about insurance and special requirements, the form helps identify potential risks and allows the facility manager to take appropriate precautions. This protects both the facility and the hirer.
  • Resource Allocation: The detailed equipment and setup requirements enable the facility manager to efficiently allocate resources and ensure the event runs smoothly. They can prepare the space in advance and have the necessary equipment ready.
  • Record Keeping: The completed form serves as a record of the booking, including all agreed-upon terms and conditions. This is essential for resolving any disputes or misunderstandings that may arise.
  • Financial Management: The form includes sections for security deposits and hire fees, facilitating financial tracking and management.

Overall:


The form promotes clear communication, reduces the risk of errors and misunderstandings, and ensures both the hirer and the facility manager are well-prepared for the event. It's a valuable tool for managing facility bookings effectively and professionally. The level of detail also suggests a well-organized facility that is likely to be well-maintained and managed.


Let's tailor this form template to your needs. Ready to edit? Edit this Hire Center Facility Form
Need a form that's both brainy and as easy as juggling invisible pineapples? Zapof's got the smarts with tables that auto-calculate and have all those cool spreadsheet gadgets just waiting for your creative funny bone to tickle them!

Discover the template magic hiding in these collections!

This form is protected by Google reCAPTCHA. Privacy - Terms.
 
Built using Zapof