Art Exhibition Proposal Form
I. Artist/Exhibitor Information
Full Name:
Phone Number:
Address:
Email:
Website (if applicable):
Social media handles:
Artist Bio (A brief summary of the artist's background, education, exhibition history, awards, and artistic philosophy):
Artist CV:
Primary Contact Person (if different from artist):
Primary Contact Phone Number:
Primary Contact Email:
II. Exhibition Details
Exhibition Title (Working Title):
Exhibition Dates (Preferred and Alternative; Include setup and takedown dates):
Exhibition Concept/Theme (A concise description of the exhibition's focus, inspiration, and overall message):
Number of Works to be Exhibited:
Medium/Media:
Brief Description of the Artwork (A more detailed explanation of the style, techniques, and materials used in the artwork):
Technical Requirements (Specify any special needs for displaying the artwork (e.g., lighting, sound, projections, plinths, hanging systems, etc.)):
Space Requirements (Approximate square footage or specific dimensions needed for the exhibition):
Installation Requirements (Details about how the artwork will be installed, including any specific equipment or assistance needed):
Insurance Requirements (Information about the artist's insurance coverage for the artwork during the exhibition):
Shipping and Transportation (Details about how the artwork will be transported to and from the gallery, including who is responsible for shipping costs and arrangements):
Sales and Pricing (Information about the pricing of the artwork and the gallery's commission structure):
Artist Statement (A written statement that provides further insight into the artist's work, process, and motivations):
III. Supporting Materials
Images of Artwork (if more than one, please provide a zip file):
Exhibition Proposal Narrative (A more comprehensive written proposal that elaborates on the exhibition concept, target audience, and any other relevant information):
IV. Financial Considerations
Artist's Fee:
Funding Requests:
Budget Outline (A breakdown of the exhibition expenses, including shipping, installation, marketing, etc.):
V. Marketing and Promotion
Marketing Plan (The artist's ideas for promoting the exhibition, including social media, press releases, and other outreach strategies):
Contact Information for Media Contacts (if applicable):
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VI. Other Information
Include any other details that are important to the proposal
VII. Agreement and Signature
Please sign here.
Form Template Instructions
Form Template Instructions
Please remove Form Template Instructions before publishing this form
Strengths of the Form:
- Comprehensive Information Gathering: It systematically collects information about the artist, the proposed exhibition, supporting materials, financial considerations, marketing plans, and legal agreements. This thoroughness helps the gallery make informed decisions.
- Clear Categorization: The sections are clearly labeled, making it easy for artists to understand what information is required in each section. This also helps the gallery staff review proposals efficiently.
- Flexibility: The form allows for attachments (artist bio/CV, artist statement, images, etc.), recognizing that some information is best presented in a more detailed format.
- Addresses Key Concerns: It directly addresses crucial aspects like technical requirements, space needs, insurance, shipping, sales, and pricing—all vital for a successful exhibition.
- Includes Financial Considerations: The form acknowledges potential financial arrangements, including artist fees, funding requests, and budget outlines. This transparency is important for both the artist and the gallery.
- Considers Marketing and Promotion: By asking about marketing plans and media contacts, the form encourages artists to think about how they will contribute to the exhibition's success.
- Legal Protection: The agreement and signature section provides a basic level of legal protection for both parties.
Areas for Potential Improvement (Depending on the Gallery's Needs):
- Specificity in Image Requirements: While it asks for images, it could be more specific about the number of images, preferred file formats (e.g., JPEG, TIFF), resolution (e.g., 300 dpi for print, 72 dpi for web), and file naming conventions. This would streamline the review process.
- Detailed Space Requirements: Instead of just "approximate square footage," it might be helpful to include a gallery floor plan (even a simple one) and ask artists to indicate their preferred layout or the specific walls/spaces they envision using.
- Clarification on Insurance: The form should clearly state the gallery's insurance policy and what it covers. It should also specify whether the artist is required to provide additional insurance for their work.
- Sales and Commission Details: While it mentions sales and pricing, it would be beneficial to have a separate section or addendum that outlines the gallery's commission structure, payment terms, and procedures for handling sales inquiries.
- Timeline for Review and Notification: Adding a section about the gallery's review process and the expected timeframe for notifying artists of their decision would be helpful.
- Exhibition Agreement Details: The "Agreement and Signature" section could be expanded to include a brief summary of the key terms of the exhibition agreement, such as responsibilities of the artist and the gallery. This would encourage artists to review the full agreement before signing.
- Accessibility Considerations: Depending on the gallery's mission and values, it might be beneficial to ask artists about any accessibility needs related to their artwork or installation.
Overall:
This form is a strong foundation for an art exhibition proposal process. By incorporating some of the suggested improvements, a gallery can make it even more effective in gathering the necessary information and ensuring a smooth and successful exhibition experience.