Corporate Office EV Charging Infrastructure: Comprehensive Intake & Authorization Request

Facility Official Name

Facility Complete Address

Facility Identification Code (if applicable)

Facility Ownership Status

Total Facility Gross Floor Area (square meters)

Primary Parking Structure Type

Total Number of Parking Spaces in Facility

Number of Parking Levels or Zones

Is the parking facility accessible to the public?

Describe public access hours and restrictions:

Proposed Zone Identifier or Name

Number of Parking Spaces in Proposed Zone

Maximum Number of EV Chargers Planned for This Zone

Installation Area Environment

Is there existing electrical infrastructure in the proposed zone?

Describe existing infrastructure (panels, conduits, capacity):

Will installation require structural modifications?

Describe required structural modifications:

Are there waterproofing or drainage considerations?

Describe waterproofing requirements:

Is the installation zone designated for accessibility-compliant parking?

How many accessible spaces will be equipped with chargers?

Does the zone have existing network/communications cabling?

Describe network infrastructure available:

Are there plans for future expansion beyond this initial installation?

Describe future expansion plans and timeline:

Upload Site Plan or Parking Layout Map (showing proposed zone)

Upload Photographs of Proposed Installation Area (minimum 3 angles)

Upload Existing Electrical Drawings (if available)

Main Electrical Service Provider/Grid Operator Name

Main Service Capacity (kVA)

Main Service Voltage (V)

Electrical Service Phase Configuration

Number of Existing Main Distribution Panels

Average Baseline Electrical Load (kW)

Peak Historical Demand (kW)

Date/Time of Peak Demand Recording

Current Spare Capacity at Peak (kW)

Do you have 12 months of interval meter data available?

Upload Interval Meter Data File (CSV or Excel format)

EV Charger Configuration Details

Total Simultaneous Maximum Draw (kW)

Total Simultaneous Maximum Current (A)

Will this installation require main service upgrade?

Describe required service upgrade scope:

Will additional transformers be required?

Specify transformer specifications and locations:

Is load-balancing or dynamic load management planned?

Load Management Strategy

Will on-site energy storage (battery) be integrated?

Describe energy storage capacity and integration strategy:

Will renewable energy generation (solar/wind) supplement charging?

Describe renewable generation capacity and configuration:

Is backup generator power available for emergency charging?

Describe generator capacity and automatic transfer switch availability:

Technical Risk Assessment - Rate the following concerns

Upload Preliminary Single Line Diagram (SLD)

Upload Load Calculation Summary Report

Are municipal electrical permits required for this installation?

List all required permit types and issuing authorities:

Permit Application Status

Primary Municipal Authority Contact Name

Authority Organization Name

Authority Contact Email

Authority Contact Phone

Expected Permit Approval Date

Estimated Total Permit Fees

Is the facility located in a special regulatory zone?

Select all applicable special zones:

Local Distribution Utility Company Name

Utility Account Number for Facility

Has formal interconnection application been submitted to utility?

Utility Interconnection Application Reference Number:

Explain delay and planned submission date:

Utility Interconnection Study Requirements

Utility Interconnection Approval Deadline

Will the installation include export to grid (V2G capability)?

Describe V2G export capacity and revenue metering arrangement:

Are there grid reinforcement costs to be borne by project?

Estimated Utility Grid Reinforcement Cost:

Is a power quality impact study required?

Describe study scope and consultant details:

Are there export power limitations imposed by utility?

Describe export limitations and curtailment conditions:

Is a witness test or inspection required by utility before energization?

Describe witness test requirements and scheduling constraints:

Does the project require third-party technical certification?

Select required certification types:

Describe any known regulatory barriers or special approval conditions:

Regulatory Submission Timeline Tracker

Intended User Groups (select all that apply)

Will charging be offered free to employees?

Describe corporate subsidy arrangement and budget allocation:

Tariff Model

Will time-of-use pricing be implemented?

Time-of-Use Rate Schedule

Will there be different tariffs for different user groups?

Describe differential pricing structure:

Primary Access Control Method

Will reservations be required or allowed?

Describe reservation policy, time limits, and no-show penalties:

Maximum Charging Session Duration (hours)

Will idle fees apply after charging completes?

Idle Fee Rate (per minute):

Will payment processing be handled internally or externally?

Describe internal payment processing system and PCI compliance status:

External Payment Processor Provider Name:

Will charging costs be integrated with employee payroll deduction?

Describe payroll integration process and accounting codes:

Will corporate sustainability incentives or subsidies apply?

Describe incentive program details:

Is VAT/sales tax recovery applicable for business use?

Describe tax treatment and documentation requirements:

Will multi-tenant cost allocation be required?

Describe allocation methodology and metering arrangement:

Will chargers be enrolled in utility demand response programs?

Describe demand response capacity and curtailment agreements:

Is real-time energy monitoring and reporting required?

Select required reporting features:

Will renewable energy certificates (RECs) be tracked for green charging?

Describe REC tracking and attribution method:

Describe any additional operational policies (e.g., fair use, priority access, visitor etiquette):

Upload Draft User Terms & Conditions Document

Chief Building Engineer Full Name

Professional Engineering License Number (if applicable)

Engineer Email Address

Technical Feasibility Assessment - Chief Engineer Rating

Chief Engineer Technical Comments and Reservations:

Does the Chief Engineer approve the technical design as submitted?

List required design modifications for re-submission:

Corporate Sustainability Director Full Name

Director Email Address

Estimated Annual CO2 Emissions Avoided (metric tons)

Percentage of Corporate Fleet Targeted for Electrification

Does this project align with corporate carbon neutrality goals?

Explain misalignment and required goal adjustment:

Has the project budget been approved by Finance?

Budget Approval Reference Number:

Explain budget status and expected approval timeline:

Have all stakeholders been consulted (HR, IT, Legal, Facilities)?

List outstanding stakeholder consultations needed:

Is a pilot program recommended before full deployment?

Describe pilot scope, timeline, and success metrics:

Sustainability Director Strategic Comments:

Does the Sustainability Director approve the project as submitted?

List required strategic modifications for re-submission:

I acknowledge that all information provided is accurate to the best of my knowledge

I acknowledge that project delays may occur due to regulatory or utility approval processes beyond our control

I acknowledge that final costs may vary based on actual site conditions and utility requirements

I confirm that maintenance and operations responsibilities have been assigned post-installation

Describe maintenance responsibility assignment:

Chief Building Engineer Digital Signature

Corporate Sustainability Director Digital Signature

Authorization Date

Upload Signed Project Charter or Authorization Memo

Upload Risk Register and Mitigation Plan