Preserve Your Family's Visual Legacy: Comprehensive Archival Assessment

I understand that this form is for assessment purposes and does not constitute a binding service agreement.

Your Full Name

Your Relationship to the Collection

Brief History of How This Collection Was Assembled

Approximately How Many Years Does This Collection Span?

Are you the sole owner/decision-maker for this collection?

Please list other stakeholders (family members, institutions) who should be consulted:

Collection Inventory & Environmental Risk

Total Estimated Number of Individual Photographs (excluding negatives/film)

Total Estimated Number of Film Negatives/Slides

Total Estimated Hours of Video Footage

Are any items in this collection already professionally digitized?

Please describe what was digitized, when, and in what format/resolution:

Rate the Severity of These Common Preservation Issues in Your Collection

Have you noticed any vinegar-like smell from film materials?

How concerned are you about the vinegar syndrome progression?

Upload representative photos of the most significant damage or deterioration (optional but highly recommended)

Have any items been previously repaired or restored by you or others?

Describe the restoration attempts and materials used:

Which of these environmental factors apply to your primary storage location(s)?

Do you have a hygrometer or thermometer in your storage area?

Please share typical temperature and humidity readings:

How would you describe the general feel of the storage space?

Has this collection ever been exposed to a major environmental incident (flood, fire, extreme heat, etc.)?

Describe the incident and any resulting damage:

Rate your confidence in the current long-term safety of your storage locations

For each media type, rate your digitization progress (1 = None, 5 = Complete)

Do you have a consistent file naming and organization system for digitized files?

What are your biggest challenges with digital organization?

What is the primary resolution/format used for your digitized photos?

Where are your digitized files currently stored? (Select all that apply)

Are your digital files backed up in at least two separate locations?

How concerned are you about losing your digital files?

Describe your ideal digitization workflow or any specific requirements:

Which immediate actions are needed for your collection? (Select all that apply)

Rate the urgency for addressing these preservation areas

Are you interested in learning DIY preservation techniques?

What is your comfort level with hands-on preservation work?

Describe any specific preservation challenges or questions you have:

Rank these archival goals in order of importance to you (1 = Most Important)

What is your target timeline for completing the digitization of high-priority items?

Do you have a hard deadline (e.g., moving, family event, estate planning)?

What is your deadline date?

On a scale of 1-10, how overwhelmed do you feel by this archival project?

What would make this archival process feel more manageable for you?

Which enhancement services interest you? (Select all that apply)

Are you interested in creating a digital family archive that can be shared with relatives?

What features would you want in a digital family archive?

What is your approximate budget range for this archival project?

Would you consider crowd-funding with family members to cover archival costs?

How many family members might contribute?

What is your preferred approach to this archival project?

Do you own a flatbed scanner or film scanner?

What make/model is your scanner?

Would you be willing to purchase equipment for DIY digitization?

How many hours per week can you realistically dedicate to this project?

What resources do you have access to? (Select all that apply)

Who should have access to view the digitized collection? (Select all that apply)

Are there sensitive or private items that should be restricted?

Describe the types of items needing restricted access and who should be allowed to view them:

What are your long-term wishes for this collection?

Have you designated a digital executor or steward for your digital archives in your estate planning?

Do you have oral histories or stories about specific photos/events recorded?

Upload audio files or transcripts if available

Would you be interested in recording oral histories with family members?

Describe any key family events, themes, or stories that are prominent in this collection:

Are many people, places, or events in the photos unidentified?

What percentage would you estimate is unidentified, and do you have potential resources (elder relatives, journals) to help identify them?

What contextual information would you like to preserve? (Select all that apply)

Is your physical photo collection covered by insurance?

What type of coverage and what is the appraised value?

Would you be interested in getting your collection appraised for insurance purposes?

Which disaster preparedness measures have you taken? (Select all that apply)

Do you have a disaster recovery plan for this collection?

How interested are you in creating a disaster recovery plan?

Describe any specific concerns about theft, loss, or damage:

Preferred Email Address for Your Archival Report

Preferred Phone Number (optional)

How would you like to receive your personalized archival plan?

Would you like to schedule periodic check-ins to track your archival progress?

How often would you like check-in reminders?

I confirm that the information provided is accurate to the best of my knowledge

Digital Signature (Optional but recommended for estate planning documentation)

Date of Assessment Completion