Comprehensive Administrative Clearance for International Student Exchange and Joint Degree Programs

Home Institution Full Legal Name

Home Institution Department/Division Name

Department Head Full Name

Department Head Official Email

Home Institution Primary Accreditation Body

Home Institution Accreditation Number/Identifier

Home Institution Accreditation Valid Until

Is the home institution currently under any accreditation probation or review?

Provide detailed explanation of probation status, review timeline, and potential impact on international partnerships:

Foreign Partner Institution Full Legal Name

Foreign Partner Institution Country and City

Foreign Partner Primary Accreditation Body

Foreign Partner Accreditation Number/Identifier

Foreign Partner Accreditation Valid Until

Has the foreign partner's accreditation been independently verified by your institution's quality assurance office?

Upload verification plan and timeline from Quality Assurance Office

Foreign Partner Institution World Ranking Range (if applicable)

Primary Contact Person at Foreign Partner Institution

Foreign Partner Contact Email

Foreign Partner Contact Phone (with country code)

Time Zone Difference Between Institutions

Describe strategies to manage significant time zone differences for synchronous activities, student support, and administrative coordination:

Describe strategies to manage significant time zone differences for synchronous activities, student support, and administrative coordination:

Describe strategies to manage significant time zone differences for synchronous activities, student support, and administrative coordination:

Has this partnership been operational previously?

Provide partnership history: start date, number of students exchanged, key achievements, and any past challenges or disputes:

Provide rationale for selecting this new partner and expected benefits:

Primary Language of Instruction at Foreign Partner

Will language proficiency certification be required for participating students?

Specify required proficiency test and minimum score (e.g., CEFR B2, IELTS 6.5):

Rate the alignment between institutional missions and strategic priorities

Type of International Academic Program

Maximum number of credits allowed for transfer per student per semester:

Specify joint degree awarding mechanism, including name of degree, parchment issuance protocol, and transcript notation:

Specify dual degree sequencing, including which institution confers which degree and timeline:

Program duration in weeks:

Describe research collaboration framework and student involvement model:

Describe alternative collaborative model in detail:

Academic Levels Covered by This Partnership (select all that apply)

Credit Equivalency Mapping Matrix

Has a comprehensive learning outcomes mapping been completed for all proposed course equivalencies?

Target completion date for learning outcomes mapping:

Assess compatibility of academic practices between institutions

Will a joint academic committee oversee curriculum quality and consistency?

Joint Academic Committee Composition

Explain alternative governance structure for maintaining academic quality and consistency:

Will faculty exchange be part of this partnership?

Faculty Exchange Plan

Will there be joint supervision of research students?

Describe joint supervision framework, including co-supervisor responsibilities, thesis examination procedures, and intellectual property considerations:

Upload comprehensive curriculum mapping document (including course syllabi, learning outcomes, and assessment criteria)

Primary Student Mobility Visa Category (Generic Framework)

Describe process for determining visa requirements based on student nationality and timeline for providing visa guidance:

Has the foreign partner institution provided written confirmation of their ability to sponsor student visas and issue required documentation (e.g., acceptance letters, enrollment verification)?

Explain alternative visa support mechanism and provide timeline for obtaining partner institution's sponsorship capability:

Student Support Services Comparison Matrix

Will participating students be required to purchase comprehensive international health insurance?

Specify minimum insurance coverage requirements (medical, evacuation, repatriation, mental health) and approved provider list:

Explain alternative risk mitigation strategy for student health coverage and liability protection:

Has a comprehensive risk assessment been conducted for the foreign location?

Upload risk assessment plan including timeline, responsible parties, and risk categories to be evaluated

Evaluate risk levels across key safety and compliance dimensions

Will the foreign partner provide mandatory in-country orientation covering safety, legal rights, and emergency procedures?

Describe alternative orientation delivery plan and accountability measures:

Is guaranteed accommodation provided or arranged by the foreign partner institution?

Describe student housing support process, including vetting of options, lease assistance, and safety standards verification:

Emergency Response Protocol Matrix

Will students be required to register with their home country's consular services upon arrival?

Describe registration process, responsible party for verification, and consequences of non-compliance:

Does the foreign partner have a dedicated international student support office with staff trained in crisis management?

Explain how international student support will be provided and identify specific staff responsible for crisis situations:

Describe cultural adaptation support services, including language partners, mentorship programs, and community integration activities:

Upload complete student handbook covering visa compliance, safety protocols, emergency contacts, legal rights, and cultural guidance

Primary Financial Model for Student Mobility

Confirm that home institution tuition covers all academic costs at foreign partner and specify any excluded expenses (e.g., lab fees, special equipment):

Confirm that foreign partner tuition is comparable to home institution rates and describe process for handling significant cost differences:

Specify program fee amount, what it covers (e.g., orientation, local transport, cultural activities), and payment process:

Define balance ratio requirements (e.g., 1:1, 2:1) and consequences of imbalance over multiple years:

Describe alternative financial arrangement in detail:

Will participating students be charged any additional administrative fees beyond standard tuition?

Additional Fee Structure

Will institutional scholarships and financial aid be portable for participating students?

Specify which scholarships are portable, any limitations, and process for fund disbursement to foreign location:

Explain rationale and identify alternative funding sources for students:

Comprehensive Program Budget Authorization

Does the budget include currency fluctuation contingency (minimum 10% of foreign currency exposure)?

Explain currency risk mitigation strategy and who bears exchange rate risk:

Will there be revenue sharing between institutions for jointly delivered programs?

Revenue Sharing Model

Name of Authorizing Budget Officer

Budget Officer Official Email

Budget Authorization Date

Has a student cost disclosure statement been prepared listing all estimated expenses (tuition, fees, travel, accommodation, living costs, insurance)?

Target date for cost disclosure statement completion:

Will emergency financial assistance be available for students facing unforeseen circumstances abroad?

Specify assistance limits, eligibility criteria, and disbursement process:

Describe financial contingency plan for program suspension due to force majeure (pandemic, natural disaster, political instability), including tuition refund policy and student repatriation costs:

Upload detailed financial model spreadsheet with calculations, assumptions, and scenario analysis

Type of Legal Agreement Required

Specify combination of agreement types and rationale for multiple instruments:

Describe alternative legal instrument and its binding nature:

Has university legal counsel reviewed all proposed agreement documents?

Upload legal counsel approval memorandum with identified risks and recommendations

Scheduled date for legal review completion:

Does the agreement include comprehensive intellectual property (IP) clauses for jointly created academic materials, research, and innovations?

Explain IP ownership framework and why formal clauses are not included:

Does the agreement clearly define liability, indemnification, and insurance obligations for both institutions?

Describe alternative risk allocation mechanism:

Has academic senate (or equivalent governance body) approved the academic aspects of this partnership?

Upload academic senate approval resolution and meeting minutes

Next scheduled senate meeting date for presentation:

Does this partnership require board of trustees/regents approval?

Target date for board approval:

Approval Workflow and Signatory Authority

Does the agreement include clear termination and dispute resolution clauses?

Explain how partnership termination and disputes will be managed:

Are there any existing institutional partnerships that might conflict with or be impacted by this new agreement?

Identify conflicting partnerships and describe mitigation strategy:

Does the partnership comply with all relevant international sanctions, export control regulations, and anti-corruption laws?

Identify compliance gaps and remediation plan:

Will this partnership be subject to periodic review and renewal?

Review and Renewal Schedule

Provide executive summary (maximum 500 words) for final approval authorities highlighting partnership benefits, risks, mitigation strategies, and institutional strategic alignment:

I certify that all information provided in this clearance form is accurate and complete to the best of my knowledge

I acknowledge that incomplete or inaccurate information may result in partnership approval delays or rejection

I confirm that all mandatory consultations with relevant institutional stakeholders (faculty, legal counsel, finance, student services) have been completed

Department Head Digital Signature

Form Submission Timestamp

Upload all supporting documents in a single zipped folder (accreditation certificates, legal agreements, curriculum maps, risk assessments, financial models, senate minutes, etc.)