Travel Agent Booking Form

Trip type

Main destination (city, region or country)

Departure date

Return date

Are your dates flexible?

Please specify flexibility (+/- days) and any blackout dates

Total number of travelers

Primary contact full name

Primary contact email

Primary contact mobile number

Is the primary contact also traveling?

Name of lead traveler

Traveler list

Any travelers under 18?

Any travelers with accessibility needs?

Please describe required assistance (mobility, visual, hearing, dietary, etc.)

Preferred flight class

Airline preferences or alliances

Open to red-eye or overnight flights?

Require seat selection (extra legroom, window, etc.)?

Need special meals on board?

Local transportation preference

Need international driving permit assistance?

Interested in sustainable transport options (e.g., hybrid car, e-bikes)?

Preferred accommodation type

Room configuration

Minimum star rating desired

Must-have amenities

Prefer eco-certified or sustainability-focused properties?

Open to shared facilities (e.g., Airbnb room vs. entire place)?

Celebrating a special occasion during stay?

Please describe (anniversary, birthday, honeymoon) so we can arrange a surprise

Interests

Trip pace

Want skip-the-line tickets for major attractions?

Interested in local guides speaking your language?

Prefer off-the-beaten-path or non-touristy experiences?

Need childcare or kids' club services during activities?

Would you like us to book restaurant reservations?

Open to package deals (e.g., city card with transport + museums)?

Would you like us to include travel insurance options?

Coverage types of interest

Any current medical conditions we should factor in?

Please list conditions/medications (kept confidential)

Traveling while pregnant?

Require vaccination advice or certificates?

Need visa or entry permit assistance?

Want us to share emergency contact with insurers/embassy?

Dietary requirements

Additional dietary notes

Require prayer facilities or nearby places of worship?

Need alcohol-free environments or Halal-certified hotels?

Traveling during a religious fasting period?

Want us to avoid scheduling activities on specific holy days?

Approximate total budget per person

Budget flexibility

Services to include in quote

Preferred payment schedule

Payment methods accepted

Need invoice for company reimbursement?

Want price alerts if fares drop after booking?

Interested in carbon offset options for flights?

Prefer suppliers with verified sustainability certifications?

Willing to participate in local conservation or community projects?

Want to avoid single-use plastics during your trip?

Support fair-trade or local artisan shopping experiences?

Prefer digital documents over printed vouchers?

Airline frequent-flyer numbers & programs

Hotel chain loyalty numbers

Open to flight upgrades using points/miles?

Open to hotel room upgrades if available?

Want us to monitor for award-seat availability?

Collect cashback vs. points preference?

Preferred contact method

Best time to contact

Subscribe to deal alerts & newsletters?

Allow push notifications via mobile app?

Want a dedicated travel consultant for future trips?

Preferred language for communication

Emergency contact full name

Emergency contact phone

Relationship to you

Want daily check-in messages while traveling?

Need assistance with PCR tests or health certificates for return?

Interested in sharing feedback for future improvements?

Consent to photos taken during trip being used for marketing?

Special requests

Any other comments or concerns

Upload relevant documents (scanned passport, visa, IDs)

I confirm all information is accurate and complete

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