This section captures essential information about the requesting tenant and the specific property location where alterations are proposed. Accurate identification ensures proper routing and lease verification.
Entity Name of Tenant Organization
Primary Contact Person Full Name
Contact Person Job Title
Contact Email Address
Contact Phone Number
Property Address & Building Name
Specific Suite/Unit Number
Total Leased Area (Square Meters)
Lease Commencement Date
Lease Expiration Date
Define the nature and scope of your proposed alterations. This classification determines the review pathway, required technical evaluations, and approval authority level. Be precise in your categorization.
Primary Alteration Category
Structural Modification (Load-bearing walls, columns, foundations)
Mechanical Systems (HVAC, ventilation, ductwork)
Electrical Systems (Power distribution, lighting, controls)
Plumbing & Fire Suppression (Water, gas, sprinklers)
Interior Fit-Out (Partitions, flooring, ceiling)
Exterior Modification (Doors, windows, facade)
Material Handling Infrastructure (Conveyors, docks, cranes)
Safety & Accessibility (Railing, ramps, emergency systems)
Technology & Automation (IoT, sensors, control systems)
Other:
CRITICAL: Structural modifications require immediate engagement with building structural engineer and may necessitate third-party peer review. Submit detailed structural analysis within 10 business days.
Material handling installations must comply with dynamic load specifications and operational safety clearances. Provide manufacturer certification and dynamic load calculations.
Describe the specialized alteration type and justification:
Secondary Systems Affected (Select all that apply)
Building Management System (BMS)
Fire Alarm & Detection
Security & Access Control
Telecommunications & Data
Compressed Air Systems
Chemical/Waste Handling
Energy Management
None
Detailed Scope of Work Description
Total Area to be Altered (Square Meters)
Requested Construction Start Date
Requested Construction Completion Date
Estimated Project Duration (Working Days)
Business Justification & Expected ROI
Submit all technical documentation prepared by qualified professionals. Incomplete or non-certified documentation will result in automatic rejection. All drawings must be to scale and include north arrow.
Will this alteration require professional architect or engineer certification?
Select Certifying Professional Disciplines
Licensed Structural Engineer
Licensed Mechanical Engineer
Licensed Electrical Engineer
Licensed Fire Protection Engineer
Licensed Architect
Certified Safety Professional
Upload Architectural/Engineering Drawings (PDF, DWG, DXF)
Upload Technical Specifications & Material Data Sheets
Drawing Set Version/Revision Number
Total Number of Drawings/Sheets in Submission
Does this alteration involve proprietary or confidential technology?
Describe confidentiality requirements and proposed non-disclosure arrangements:
Upload Equipment Manufacturer Specifications & Load Data
Structural Load Implications (if applicable)
Provide comprehensive details of all contractors and workforce involved. All contractors must carry minimum liability coverage and be pre-approved by facility management. Unauthorized contractors will be removed from site.
Primary Contractors & Subcontractors
Company Name | Primary Trade/Discipline | License/Registration Number | Insurance Policy Number | Liability Coverage Amount | Pre-Approved by Landlord? | ||
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Maximum Number of Workers on Site Simultaneously
Daily Work Start Time
Daily Work End Time
Will work extend beyond standard business hours (e.g., nights/weekends)?
Justify after-hours work and describe noise/light mitigation measures:
Will subcontractors require access to secured or restricted areas?
Describe security clearance procedures and escort requirements:
A thorough impact analysis is mandatory for any alteration affecting shared building systems. Impacts on capacity, redundancy, or operational continuity must be quantified. False declarations may result in immediate work stoppage and lease default.
Will existing utility services (power, water, gas) require upsizing?
Provide utility impact study and upgrade cost responsibility matrix:
Additional Electrical Load (kW) if applicable
Additional Water Demand (Liters per Day) if applicable
Does alteration include installation of equipment with vibration or noise transmission?
Describe vibration isolation, acoustic dampening, and neighbor notification plan:
Evaluate and mitigate impacts on adjacent tenants, shared facilities, and building operations. Proactive communication and disruption minimization are required. Provide evidence of neighbor consultation where required.
Will construction activities generate noise exceeding 75 dB(A) at property boundary?
Describe acoustic barriers, work sequencing, and neighbor notification strategy:
Will alteration affect access to shared loading docks or freight elevators?
Shared Facility Access Restriction Schedule
Facility Name | Restriction Start Date | Restriction Start Time | Restriction End Date | Restriction End Time | Mitigation Measures | ||
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Will construction generate dust or airborne particulates affecting other tenants?
Describe dust containment, negative air pressure, and HEPA filtration measures:
Will parking spaces be temporarily displaced or reduced?
Number of Parking Spaces Impacted
Have adjacent tenants been notified in writing of potential impacts?
Explain notification timeline and communication plan:
Comprehensive safety protocols are non-negotiable. Submit detailed plans addressing worker safety, fire safety, emergency egress, and site security. All protocols must comply with international safety management standards.
Upload Site-Specific Safety Plan & Risk Assessment
Upload Valid Contractor Insurance Certificates (General Liability, Workers Compensation)
Total Insurance Coverage Amount (Combined Single Limit)
Will hot work (welding, cutting, grinding) be performed?
Describe hot work permit procedures, fire watch protocols, and extinguishing equipment:
Will hazardous materials (asbestos, lead, chemicals) be disturbed or generated?
Provide material safety data sheets, disposal plan, and qualified remediation contractor credentials:
24-Hour Emergency Contact Name & Phone
Will temporary barricades or safety signage be installed in common areas?
Describe barricade design, signage language(s), and photoluminescent requirements:
Demonstrate environmental responsibility through waste minimization, proper disposal, and sustainable practices. Construction waste diversion targets are mandatory for projects exceeding 50 square meters.
Will demolition or removal of existing materials occur?
Describe waste stream segregation, recycling targets, and landfill diversion plan:
Estimated Construction Waste Volume (Cubic Meters)
Will alteration incorporate green building or energy efficiency improvements?
Select Sustainability Features Incorporated
LED Lighting Systems
High-Efficiency HVAC Equipment
Solar Photovoltaic Panels
Rainwater Harvesting
Low-VOC Materials
Improved Thermal Insulation
Smart Building Controls
Will groundwater or soil disturbance occur (excavation, drilling)?
Describe erosion control, sediment containment, and environmental monitoring plan:
All costs associated with review, oversight, and potential restoration must be funded prior to commencement. Provide detailed cost breakdown and agree to security deposit terms. Cost overruns exceeding 15% require supplemental deposit.
Comprehensive Project Cost Breakdown
Cost Category | Estimated Cost | Contingency (10-15%) | Total Budgeted | Cost Responsibility (Tenant/Landlord/Shared) | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | $0.00 | |||||
2 | $0.00 | |||||
3 | $0.00 | |||||
4 | $0.00 | |||||
5 | $0.00 | |||||
6 | $0.00 | |||||
7 | $0.00 | |||||
8 | $0.00 | |||||
9 | $0.00 | |||||
10 | $0.00 |
Total Project Value
Does project value exceed 25% of annual base rent?
Provide additional financial security or guarantee details as required under lease provisions:
Will landlord provide any financial contribution or rent concession?
Describe contribution terms and amortization schedule:
Restoration Bond Amount (for lease end restoration)
By signing below, tenant acknowledges comprehensive understanding of obligations, assumes all associated risks, and agrees to indemnify landlord against all claims. False declarations constitute material lease breach.
I certify that all information provided is accurate and complete to the best of my knowledge
I acknowledge that approval is conditional and may be revoked if work deviates from approved plans
I agree to indemnify and hold harmless landlord from all claims arising from alteration work
I accept that all alterations become property of landlord upon installation and cannot be removed at lease end
I confirm that all contractors carry adequate insurance and will provide certificates before commencement
Has this alteration been reviewed by tenant's legal counsel?
Legal Counsel Name & Law Firm
Authorized Tenant Representative Signature
Signature Date & Time
To configure an element, select it on the form.