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Automotive Service, Dealership & Fleet Maintenance Alteration Request Form

1. General Applicant & Premises Information

Dealership / Service Entity Name

Primary Facility Use (e.g., Express Lube, Collision Center, Fleet Maintenance, EV Service)

Building / Facility Address

Bay / Service Unit Number(s)

Total Square Footage

Primary Dealership Operations Manager

Title

Office Phone

Mobile Phone

Email

24/7 On-Site Emergency Contact

Phone

2. Scope Of Automotive Facility Alterations

Target Schedule

Proposed Construction Start Date

Target Equipment Installation Date

Target Facility Operational Date

Categories of Work (Check all that apply)

Detailed Description of Improvements:

Provide a complete narrative of all shop equipment installations, structural slab cuts, and environmental systems (attach extra sheets if necessary)

3. Design & Specialized Equipment Consultants

Automotive Facility / Lift Equipment Designer

Company Name

Lead Representative

Phone

Email

Environmental & MEP Engineer

Company Name

Lead Engineer

License #

Phone

Email

4. General Contractor & Specialized Trade Directory

General Contractor (GC)

Company Name

On-Site Superintendent

Mobile

Office Phone

Email

Commercial / Specialty License Number

Sub-Contractor List

Trade

Company Name

Contact Person

Phone Number

A
B
C
D
1
Hydraulic Lift Installation
 
 
 
2
Environmental & Separator Plumbing
 
 
 
3
High-Voltage Electrical / EV
 
 
 
4
Vehicle Exhaust & HVAC
 
 
 
5
Concrete & Pit Excavation
 
 
 

5. Comprehensive Submission Checklist

Attach two (2) physical drawing sets and one (1) digital PDF set of the following:

 

Stamped Structural Slab & Lift Foundation Plans: Stamped engineering calculations detailing concrete thickness, PSI strength, rebar reinforcement, and anchor bolt specs for vehicle lifts.

Environmental Protection & Oil-Water Separator Drawings: Stamped plumbing schematics detailing drainage pathways, sand traps, and oil-water separator sizing calculations.

High-Voltage Electrical Single-Line Diagrams: Engineering specs for service panel upgrades, EV fast-charger power draws, and compressor motor starter drops.

Hazardous Materials & Waste Oil Storage Plan: Storage layouts and containment specs for waste oil, fresh lubricants, paints, and lithium-ion battery handling.

Fire Department & Spray Booth Permit Approvals: Submitted plans for paint booth suppression systems, exhaust stacks, and hazardous material storage approvals.

Certificate of Insurance (COI): COI for GC and sub-contractors naming Landlord and Property Management as Additional Insureds (Minimum limits: $5,000,000 Commercial General Liability, $1,000,000 Auto, Workers’ Comp per statutory limits).

Plan Review Deposit Fee.

Deposit fee per lease agreement stipulations

Physical Drawing

Choose a file or drop it here
 

Physical Drawing

Choose a file or drop it here
 
 

Digital PDF

Choose a file or drop it here
 

6. Automotive Facility Operational Rules & Conditions

Check each box to confirm agreement. All items are mandatory for request approval.

 

Concrete Slab Integrity & Lift Anchor Scanning

Core drilling, trenching, or deep pit excavation for hydraulic lifts and alignment racks requires floor-penetration scanning (GPR) to identify post-tension cables or utility lines before cutting. All lift anchor installations must strictly follow manufacturer torque and concrete PSI requirements.

Environmental Spill Protection & Separator Maintenance

All shop floor drains must route directly through a certified oil-water separator before discharging into municipal sewers. No petroleum products, solvents, or coolant may be poured into standard drains. Secondary containment basins are mandatory for all bulk fluid tanks.

Vehicle Exhaust Extraction & Air Quality Controls

All vehicle bays designated for active engine testing must feature working overhead or under-floor exhaust extraction systems connected directly to exterior discharge stacks. Paint spray booths must include carbon filtration and vertical roof stacks compliant with air quality regulations.

High-Voltage EV Charging & Electrical Safety

Installation of EV chargers and battery service stations must include dedicated physical protection barriers (bollards) and comply with local utility transformer capacity rules. High-voltage work must be performed by certified industrial electricians.

As-Built Submissions & Environmental Permits

Tenant and Contractor commit to delivering one complete set of final CAD and PDF "As-Built" drawings, an executed municipal Certificate of Occupancy, and official Environmental Agency permits within thirty (30) calendar days of facility opening.

7. Tenant & Contractor Acknowledgement

By checking the operational boxes above and signing below, the Tenant and General Contractor confirm that all automotive service construction and equipment installation protocols have been reviewed and agreed upon. Work cannot commence until written authorization is issued by Building Management.

General Contractor

Authorized Signature

Tenant Dealership / Fleet Representative

Authorized Signature

For Landlord & Property Management Use Only

Date Received

Reviewed By

Structural Lift & Concrete Review

Environmental & Separator Status

COI & Fire Permit Verification

Management Notes & Special Approvals

Landlord / Industrial Asset Manager Signature

Mandatory Questions Recommendation

Please remove this mandatory questions recommendation section before publishing.


While every section of an automotive alteration request form plays a supporting role, six non-negotiable core inputs act as absolute failure points if left blank. Missing any of these renders the form unusable for facility directors, industrial asset managers, and environmental reviewers.

1. Primary Dealership / Service Activity & 24/7 Operations Contact

  • Why it is mandatory: Building management must understand the specific service model to evaluate physical hazards. Storing fleet vehicles or changing tires presents vastly different operational risks than high-voltage electric vehicle (EV) battery repair, heavy paint spray operations, or engine re-building. Furthermore, because automotive facilities house bulk flammable fluids and electrical transformers, facility staff require immediate 24/7 mobile access to operational managers to resolve after-hours chemical spills, power trips, or equipment emergencies.

2. Detailed Scope of Work & Hydraulic Lift Foundation Engineering Specs

  • Why it is mandatory: Vehicle lifts place massive concentrated point loads onto concrete floor slabs. Installing 2-post, 4-post, or in-ground hydraulic lifts without verified concrete thickness (inch depth), compressive strength (PSI), and rebar reinforcement calculations risks slab cracking, anchor bolt pull-out, or catastrophic lift collapse under vehicle weight.

3. Environmental Oil-Water Separator Drainage Plans & Sizing Calculations

  • Why it is mandatory: Automotive shop floors collect petroleum products, heavy solvents, glycol, and metallic sand/grit. Discharging shop floor runoff into standard public sewers causes severe environmental contamination and municipal supply pollution. Requiring stamped plumbing schematics guarantees that all floor drains route directly through properly sized oil-water separators and sand interceptors.

4. Hazardous Material, Waste Oil & Battery Storage Staging Plans

  • Why it is mandatory: Auto repair centers store volatile fuels, waste engine oil, solvents, and high-voltage lithium-ion batteries. Property managers must verify that waste oil tanks feature secondary containment basins capable of holding 110% of total fluid capacity to prevent ground contamination. Additionally, lithium-ion battery storage areas must be designated away from main heat sources to prevent thermal runaway fires.

5. High-Voltage Electrical Single-Line Diagrams (EV Fast Chargers & Compressors)

  • Why it is mandatory: Modern automotive facilities require massive power supply upgrades for high-speed EV charging stations, heavy air compressors, and frame-alignment systems. Unplanned electrical draw can unbalance building power distribution grids or overload sub-panels. Requiring single-line electrical schematics ensures utility transformers can safely handle the increased amperage.

6. Dual Acknowledgment & Mandatory Signatures (Dealership Manager & Contractor)

  • Why it is mandatory: Physical alterations cannot proceed based on verbal conversations or preliminary equipment quotes. Signed acknowledgments from both the Tenant Operations Representative (who carries operational and financial accountability) and the General Contractor (who controls the physical job site) confirm that both parties agree to follow all concrete slab scanning rules, environmental waste disposal rules, and fire department permit protocols.

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