VR/AR Project Intake Form

Please remove this client intake form insights section before publishing.

Here’s a detailed breakdown of the VR/AR Project Intake Form, explaining why each section is included and how it helps in designing a tailored VR/AR experience for businesses:

1. Project Overview

Purpose:

• Identifies whether the client needs VR, AR, or both, and the specific use case (marketing, training, entertainment, etc.).
• Helps align the project scope with business objectives (e.g., increasing sales vs. employee training).

Key Insights:

• If the client selects VR Training & Education, the project may require interactive simulations, quizzes, or AI-driven coaching.
• If they choose AR for Retail, features like virtual try-ons or 3D product previews become critical.

2. Technical Requirements

Purpose:

• Determines hardware/software constraints (e.g., Meta Quest vs. HoloLens).
• Identifies if cross-platform support (WebAR, mobile, VR headsets) is needed.
• Checks for backend needs (e.g., CRM integration for lead generation in marketing AR).

Key Insights:

• Mobile AR vs. Dedicated AR Glasses: Mobile AR is cheaper but limited; AR glasses (like Apple Vision Pro) offer advanced tracking.
• Backend Integration: If the client wants user analytics, tools like Unity Analytics or Google Firebase may be required.

3. Content & Design Expectations

Purpose:

• Assesses whether the client has existing assets (3D models, videos) or needs full development.
• Defines the visual style (realistic vs. stylized), impacting modeling and rendering time.
• Checks for brand compliance (logos, fonts, colors).

Key Insights:

• Photorealistic VR requires high-end 3D scans or detailed modeling, increasing costs.
• No existing assets? The project may need 3D artists, animators, or motion capture.

4. User Interaction & Features

Purpose:

• Determines how users will engage (passive viewing vs. complex interactions).
• Identifies advanced tech needs (AI, haptics, multiplayer).

Key Insights:

• Hand Tracking vs. Controllers: Hand tracking (like Quest) is more immersive but may not work for precise industrial training.
• Multiplayer VR/AR? Requires cloud sync (Photon, AWS GameLift) or local networking.

5. Timeline & Budget

Purpose:

• Sets realistic deadlines (simple AR filters take weeks; full VR training sims take months).
• Aligns expectations on cost drivers (custom 3D assets, AI, cross-platform support).

Key Insights:

• Under $5K: Likely a basic WebAR or simple VR demo.
• $50K+: Indicates high-end VR simulations with custom AI interactions.

6. Additional Client Expectation Questions

Purpose:

• Deep dive into the client’s vision (e.g., "Should the AR experience include voice-guided navigation?").
• Identifies success metrics (e.g., "We want a 20% increase in product engagement via AR").
• Accessibility & Scalability: Ensures the product is future-proof and inclusive.

Key Insights:

• If the target audience is seniors, UI must be simple, with larger text & minimal motion.
• Competitor references help avoid reinventing the wheel (e.g., "We like IKEA’s AR furniture app").

Why This Form Matters

1. Prevents Scope Creep – Clear boundaries on features, budget, and timeline.
2. Guides Tech Stack Choices – Unity vs. Unreal Engine, WebAR vs. native app.
3. Aligns Stakeholders – Marketing, developers, and clients are on the same page.
4. Estimates Costs Accurately – A client asking for AI + multiplayer VR knows it’s a $50K+ project.

Potential Improvements:

• Add a "Risk Assessment" section (e.g., "Do you need motion sickness mitigation in VR?").
• Include sample project references (e.g., "A training VR sim similar to Walmart’s employee onboarding").