Request for Temporary Corporate Approval to Use Specialized Third-Party SaaS Applications Outside Standard Catalog

Requestor Full Name

Requestor Job Title

Department Name

Requestor Email Address

Requestor Direct Phone Number

SaaS Application Name

Vendor/Provider Organization Name

Vendor Primary Website URL

Application Primary Category

Please specify the application category

Brief Description of Application Core Functionality

Deployment Model

Current Usage Stage

Expected Total Number of Users

Primary Business Function Supported

Pricing Model

Please specify the pricing model

Estimated Annual Total Cost (USD)

Budget Source & Cost Center

Proposed Contract Term Length

Is this a multi-year contract with upfront payment?

Please explain the payment structure and financial commitment

Detailed Description of Business Problem or Opportunity

Standard Corporate Tools Evaluated from Approved Catalog

Specific Functional Gaps in Standard Tools

Quantified Business Impact if Exception is Not Granted

Have you consulted with the Enterprise Architecture team about potential customizations to standard tools?

Summarize EA team's feedback and why customization was deemed insufficient

Explain why EA consultation was not pursued

Alternative Solutions Considered (Select all that apply)

Describe other alternatives and why they were rejected

Summary of Expected Business Benefits and ROI

Critical Implementation Timeline or Deadline

Does this request support a strategic corporate initiative or priority?

Specify the initiative and executive sponsor

Data Classification Types Processed or Stored by Application (Select all that apply)

Will the application ingest, process, or store any Personal Identifiable Information (PII)?

Select all PII types involved

Will the application handle any sensitive financial transaction data?

Describe the financial data types and required compliance frameworks (e.g., PCI DSS)

Estimated Monthly Data Volume (in GB)

Primary Data Residency Requirement

Specify region(s)

Specify country/countries

Has the vendor completed a SOC 2 Type II audit?

SOC 2 Type II Audit Date

Explain how vendor security will be validated

Vendor Security Certifications & Compliance (Select all that apply)

Explain the security assurance approach without certifications

Specify other certification

Can the vendor provide a recent security audit report or penetration test results?

Date of Most Recent Security Assessment

Explain the plan to obtain security validation

Does the vendor support data encryption at rest and in transit?

Specify encryption standards and key management approach

Justify why encryption is not required and describe risk mitigation

Vendor Data Retention and Deletion Policy Summary

Vendor Security Incident Notification SLA (hours)

Vendor Security Contact Email

Does the application support Single Sign-On (SSO) integration?

Select Supported SSO Protocols

Specify SSO protocol

Justify why SSO cannot be implemented and describe alternative authentication controls

Does the application support Multi-Factor Authentication (MFA)?

Explain MFA risk mitigation plan

Does the application support automated user provisioning and deprovisioning (SCIM)?

SCIM Version Supported

Describe manual user management process and security controls

Have you developed a comprehensive system exit strategy and transition plan?

Exit Strategy Components

Explain the plan to develop exit strategy before production use

Can all data be exported in a non-proprietary, machine-readable format?

Specify supported export formats (CSV, JSON, XML, etc.)

Describe data lock-in risks and mitigation strategies

Vendor Lock-in Risk Assessment

Data Portability and Interoperability Standards Compliance

Estimated Effort to Migrate to Alternative Solution (person-days)

Enterprise Architecture Lead Reviewer Name

EA Review Date

Enterprise Architecture Assessment Criteria

Enterprise Architecture Recommendation & Conditions

EA Lead Recommendation

Specify EA Conditions

EA Rejection Rationale

Specify Additional Information Required

Chief Information Security Officer (CISO) Reviewer Name

CISO Review Date

Overall Security Risk Rating (1=Low Risk, 5=Critical Risk)

CISO Security Risk Assessment

Identified Security Gaps and Vulnerabilities

Required Security Mitigations and Controls

Does this request require Board-level risk acceptance?

Explain the rationale for executive-level risk acceptance

CISO Final Recommendation

Enterprise Architecture Lead Digital Signature

Chief Information Security Officer (CISO) Digital Signature

Final Approval Timestamp