Comprehensive Facilities Handover for Newly Acquired Corporate Offices

Facility Legal Name or Identifier

Complete Facility Address

Geographic Region Classification

Specify Other Region:

Facility Type Classification

Specify Facility Type:

Official Acquisition/Lease Commencement Date

Lease Agreement Execution Date

Lease Term End Date

Total Lease Term Length (in months)

Monthly Base Rent Amount

Currency for All Financial Transactions

Specify Currency Code:

Security Deposit Amount Held

Annual Rent Escalation Percentage

Total Leasable Area

Unit of Measurement for Area

Rentable Area in Square Feet (if different from leasable)

Rentable Area in Square Meters (if different from leasable)

Landlord Legal Entity Name

Primary Landlord Contact Information

Property Management Company Name

Property Manager Contact Details

Previous Tenant/Occupier Name (if applicable)

Upload Fully Executed Lease Agreement (PDF)

Upload Property Condition Assessment Report

Insurance Requirements and Coverage Limits

Utilities and Services Included in Rent

Specify All Utilities Paid Separately:

Critical Lease Dates and Financial Milestones

Does the lease contain early termination clauses?

Describe termination conditions and penalties:

Are subletting or assignment provisions permitted?

Detail subletting conditions and approval process:

Are there renewal options or rights of first refusal?

Specify renewal terms and notification deadlines:

Does the facility have an existing electronic access control system?

Specify System Brand/Model (e.g., HID, Lenel, Honeywell):

Describe plan for new access control installation:

Total Number of Physical Access Points (doors, gates, elevators)

Badge/Credential System Type

Plan for credential system implementation:

Is there a complete inventory of physical keys?

Number of master keys issued:

Action plan for key inventory and rekeying:

Primary Security Systems Vendor Name

Security Service Contract End Date

Are surveillance cameras installed and operational?

Number of active camera feeds:

Alarm Systems Present (select all that apply)

Rate Current IT Infrastructure Readiness for Enterprise Integration (1=Poor, 5=Excellent)

Network Connectivity Status

Expected activation date:

Upgrade plan to fiber:

Connectivity installation timeline:

Specify connectivity type:

Is a dedicated server room or data closet present?

Describe server room specifications (size, cooling, power):

Target IT Systems Migration Completion Date/Time

Data Security Compliance Standards Required (select all)

Has a cybersecurity vulnerability assessment been completed?

Upload Cybersecurity Assessment Report:

Scheduled assessment date:

Network Backup Systems in Place

Critical IT Vendor Contact Information

Security Systems Integration Testing Schedule

Fallback/Contingency Plan if Migration Issues Arise

Access Badge Allocation by Department

Has a comprehensive EHS baseline assessment been conducted?

Upload EHS Baseline Assessment Report:

Scheduled EHS assessment date:

Are there any known hazardous materials on site?

Select all hazardous materials present:

Asbestos Survey Status

Upload Asbestos Management Plan:

Scheduled survey date:

Plan to determine status:

Last Fire Safety System Inspection Date

Number of Emergency Exits and Egress Paths

Rate Accessibility Compliance with Universal Design Standards (1=Non-Compliant, 5=Fully Compliant)

Required Permits and Licenses Obtained (select all that apply)

Upload Occupancy Permit:

Upload Business License:

Last Regulatory Inspection Date (any agency)

Has there been any EHS incidents or violations in the past 24 months?

Describe incidents, remediation, and current status:

Is specialized safety training required for facility staff?

Select required training programs:

Waste Management Protocol Status

Expected vendor selection date:

Plan for waste management implementation:

Has indoor air quality assessment been performed?

Upload Air Quality Report:

Scheduled assessment date:

Is potable water quality testing completed?

Upload Water Quality Test Results:

Local Emergency Services Contact Information

Upload EHS Policy and Emergency Response Plan

Have all relevant regulatory bodies been notified of change in occupancy?

List pending notifications and scheduled dates:

Does the facility comply with current public health protocols?

Describe gaps and remediation plan:

Is adequate insurance coverage verified for EHS-related liabilities?

Describe coverage gaps and action items:

Maximum Employee Capacity (based on fire code and space)

Current Headcount Planned for Initial Relocation

Upload Departmental Space Allocation Plan (CAD drawing or PDF)

Target Desk Sharing Ratio (e.g., 1 desk per 1.2 employees)

Office Layout Strategy

Specify layout strategy:

Is brand-aligned renovation or fit-out required?

Total Approved Renovation Budget

Describe how existing condition meets brand standards:

Renovation Budget Breakdown by Category

Does renovation plan comply with corporate branding guidelines?

Describe deviations and approval obtained:

Percentage of Existing Furniture to be Reused

Target Sustainability Certification

Specify certification:

General Contractor Selection Status

Contractor Company Name:

Target Renovation Completion Date

Will move-in be conducted in phases?

Describe phased approach and schedule:

IT Equipment and Peripheral Allocation Plan

Rate Employee Commute and Transport Access (1=Poor, 5=Excellent)

Employee Amenities Available or Planned (select all)

Is employee parking available on-site or nearby?

Number of parking spaces allocated:

Is comprehensive signage and wayfinding required?

Budget for signage and wayfinding:

Verification Checklist - All Items Must Be Confirmed (select all to confirm)

Are all critical documents and attachments provided in this form?

List missing documents and expected submission date:

Has comprehensive compliance verification been completed by legal and EHS teams?

Describe outstanding compliance items:

Has the renovation and operational budget received final finance approval?

Provide status and next steps for budget approval:

Is the integration timeline realistic and aligned with corporate objectives?

Identify timeline risks and mitigation:

Has a formal risk assessment been conducted for this integration?

Upload Risk Assessment Document:

Scheduled risk assessment date:

Have all key stakeholders been formally notified and aligned?

List stakeholders pending notification:

Head of Corporate Real Estate - Full Name

Head of Corporate Real Estate - Digital Signature

Head of Corporate Real Estate - Approval Date

Integration Director - Full Name

Integration Director - Digital Signature

Integration Director - Approval Date

Additional Comments or Special Conditions

I formally accept handover of this facility and assume operational responsibility

Post-Handover Support Plan and Transition Period Requirements

Upload Final Compiled Document Package (ZIP all key files)