Accurate location and classification metadata establishes the contextual threat baseline for TSCM operations. This information determines sweep intensity, equipment calibration, and counter-surveillance depth required for the specific security environment.
Facility Code
Boardroom Location
Meeting Classification Level
Confidential
Secret
Top Secret
Special Access Program
Other:
Meeting Purpose & Strategic Sensitivity Description
Sensitivity Rating (1=Low to 10=Critical National Security)
Scheduled Meeting Date & Time
Expected Meeting Duration (minutes)
Total Number of Expected Attendees
VIP Attendee Names & Positions
Will Foreign Nationals be Present?
Specify Nationalities & Clearance Levels:
Third-Party Contractors or External Consultants Involved?
Specify Contractor Organizations & Security Clearances:
Any Previous Security Incidents in This Location?
Describe Incident Details & Remediation Actions:
Visual Line-of-Sight Vulnerability Assessment
No Adjacent Buildings
Adjacent Buildings >500m
Adjacent Buildings 200-500m
Adjacent Buildings <200m
Direct Line-of-Sight from Public Area
RF spectrum analysis and thermal imaging detect active transmitting devices and identify heat signatures from concealed electronics. This diagnostic sweep must be completed within 24 hours of the classified meeting to ensure threat validity.
Lead TSCM Technician Name & Credential Number
Sweep Start Date & Time
Equipment Used (Spectrum Analyzer, Thermal Imager, NLJD Models)
Frequency Range Scanned (MHz to GHz)
Anomalous RF Signals Detected?
Detected Signal Log
Frequency MHz | Signal Type | Signal Strength dBm | Classification | Action Taken | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | ||||||
2 | ||||||
3 | ||||||
4 | ||||||
5 |
I certify that the RF environment is clean of unauthorized transmitters
Thermal Imaging Scan Performed?
Unusual Heat Signatures Detected in Walls/Furniture?
Describe Heat Signature Locations & Analysis:
Baseline Comparison with Historical Sweep Data
No Change
New Benign Signals
New Suspicious Signals
Significant Environmental Change
First Time Sweep
Covert Device Detection Probability (1=Very Unlikely to 5=Very Likely)
Required Follow-Up Actions
Re-sweep in 6 hours
Physical Inspection of Walls
Furniture Replacement
HVAC Duct Examination
No Further Action Required
I certify that the RF and thermal diagnostic sweep was conducted according to industry best practices and organizational security standards
Physical security layers prevent unauthorized entry and technical penetration. This section verifies access controls, acoustic vulnerabilities, and window film integrity against laser microphones and visual surveillance.
Number of Access Control Points to Boardroom
All Badge Readers Operational and Validated?
Biometric Authentication Enabled for High-Security Zone?
Security Guards Stationed at Access Points?
Number of Guards On-Duty:
Entry/Exit Logs Reviewed for Last 72 Hours?
Any Unusual Access Patterns Detected?
Describe Anomalies:
Last Acoustic Isolation Test Date
Sound Transmission Class (STC) Rating
Window Film Installation Status
No Film Installed
Standard Tint
RF Shielding Film
Laser Microphone Protection Film
Multi-Functional Security Film
Is Window Film Installation Required Before Meeting?
Distance to Nearest Adjacent Building (meters)
Active Construction or Maintenance Within 100 Meters?
Describe Activity & Mitigation Measures:
HVAC System Inspected for Covert Device Placement?
Air Ducts Physically Checked?
Technician Name Who Performed Duct Inspection:
Drop Ceiling Tiles Inspected?
Evidence of Physical Tampering with Walls or Fixtures?
Describe Tampering Evidence & Response:
Electronic device quarantine eliminates insider threat vectors and prevents accidental recording. VIP protocols ensure executive protection details coordinate seamlessly with facility security.
Personal Device Quarantine Procedure
Collect All Devices at Entry
Signal-Blocking Pouches Required
Devices Left in Secure Lockers
No Quarantine (Special Exception)
Hybrid Approach
All Personal Electronic Devices Collected?
Number of Devices Collected:
Explain Why Devices Were Not Collected:
Number of Signal-Blocking Faraday Pouches Available
Secure Storage Location for Quarantined Devices
Device Registration Log Maintained?
Emergency Communication Plan Established?
Emergency Contact Method:
VIP Executive Protection Detail Coordinated?
Detail Leader Name & Contact:
VIP Vehicles Swept for Tracking Devices?
Vehicle Sweep Technician:
Secure Transportation Verified for All VIPs?
Pre-Meeting Security Briefing Conducted?
Attendees of Counter-Surveillance Briefing
All Participants
VIP Only
Security Staff Only
Executive Assistants
External Vendors
Secure Communication Equipment Issued to Key Personnel?
Document Control Procedures Enforced (No Note-Taking)?
Explain Exception to Document Control:
Whiteboards and Writing Surfaces Cleaned and Inspected?
Secure Trash Disposal Protocol Activated?
Final authorization requires dual-control approval from both cybersecurity and physical security leadership. This joint sign-off validates that all TSCM measures meet organizational risk tolerance and regulatory compliance standards.
Full Name
Employee ID
Approves TSCM Clearance for This Meeting?
Objections & Required Remediation:
Additional Security Comments or Conditions
CISO Signature
Full Name
Employee ID
Approves TSCM Clearance?
Objections & Required Actions:
Additional Comments
Head of Global Security Signature
Joint Risk Assessment Score (1=Low Risk to 10=Extreme Risk)
Any Security Exceptions or Waivers Granted?
Document All Exceptions & Justifications:
Re-Sweep Required Immediately Before Meeting Start?
Post-Meeting Security Sweep Scheduled?
Post-Meeting Sweep Date & Time:
24-Hour Incident Reporting Contact Number
Final Authorization Date & Time
Overall TSCM Clearance Status
Full Clearance Granted
Conditional Clearance (Exceptions Noted)
Clearance Denied - Remediation Required
Clearance Deferred Pending Further Review
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