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Your Photography & Videography Needs: Let's Plan

 

Business Name:

Contact Person Name:

Email Address:

Phone Number:

Date of Inquiry:

I. Project Overview

What type of photography/videography services are you interested in? (Check all that apply)

Branding Photography

Product Photography

Corporate Headshots

Event Coverage (Corporate, Conference, Trade Show)

Commercial Advertising (Print/Digital)

Social Media Content

Website Photography

Drone Photography/Videography

Explainer Videos

Testimonial Videos

Promotional Videos

Training/Instructional Videos

Documentary-Style Videos

Live Streaming

Other (please specify):

What is the primary purpose of this project?

Marketing

Brand Awareness

Employee Engagement

Sales

Social Media Growth

Investor Pitch

Other (please specify):

Do you have a specific deadline or timeline for this project?

Please specify:

II. Creative Direction & Style Preferences

What is your brand’s aesthetic? (Select all that apply)

Modern & Minimalist

Bold & Vibrant

Dark & Moody

Light & Airy

Rustic/Earthy

Corporate/Professional

Playful/Fun

High-Tech/Futuristic

Other (please specify):

Do you have a preferred color palette?

Please upload the brand guidelines:

Preferred Color Palette

Upload Brand Guidelines

Notes

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Do you have any reference images or videos for inspiration?

Please upload/share links:

Link

Upload File

Notes

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What emotions or messages should the visuals convey?

Trust

Innovation

Energy

Luxury

Approachability

Other (please specify):

III. Technical & Logistics Requirements

Photography Needs

Image Resolution & Format:

High-Res (Print/Commercial Use)

Web-Optimized (Digital/Social Media)

Both

RAW Files Required

Edited JPEG/PNG Only

Lighting Preferences:

Natural Light

Studio Lighting

Mixed Lighting

Shot Types Needed:

Wide Shots

Close-Ups

Detail Shots

Candid/Lifestyle

Flat Lay

360° Product Views

Videography Needs

Video Length & Format:

Short-Form (Under 60 sec – Social Media)

Medium-Length (1-3 min – Promotional)

Long-Form (5+ min – Documentary/Explainer)

Frame Rate Preferences:

24fps (Cinematic)

30fps (Standard)

60fps (Slow Motion)

Aspect Ratio:

16:9 (Standard)

1:1 (Square)

9:16 (Vertical – TikTok/Reels)

Custom:

Additional Video Elements Needed:

Motion Graphics

Subtitles/Captions

Voiceover

Background Music

Green Screen/Chroma Key

Other:

IV. Location & Production Details

Where will the shoot take place?

Our Office/Studio

Client’s Location

Outdoor

Multiple Locations

For Client's Location, please enter the address:

For Outdoor, please specify:

Do you require any special permits or permissions?

Please provide details:

Estimated Number of People/Models Involved:

Will hair, makeup, or styling be provided?

By us or by client:

By us

By client

Do you need assistance with props, set design, or wardrobe?

V. Post-Production & Deliverables

Editing Style Preferences:

Light Retouching (Natural Look)

Heavy Retouching (High-End Commercial)

Color Grading (Specific Mood/Tones)

Special Effects (VFX/Animation)

File Delivery Method:

Google Drive/Dropbox

WeTransfer

Physical USB Drive

Other:

Expected Number of Final Images/Videos:

Do you require multiple versions (e.g., different cuts, formats)?

VI. Budget & Additional Services

Estimated Budget Range:

Under $1,000.00

$1,000.00−$3,000.00

$3,000.00−$5,000.00

$5,000.00+

Would you like to discuss ongoing content creation (e.g., monthly shoots)?

Any additional requests or special considerations?

VII. Final Approval & Next Steps

By signing below, I confirm that the details provided are accurate and authorize the photography/videography team to proceed based on the agreed scope.

Client Signature:

Client Intake Form Insights

Please remove this client intake form insights section before publishing.


This comprehensive client intake form is designed to gather all necessary details to tailor photography and videography services to a business’s specific needs. Below is a breakdown of each section, its purpose, and how it enhances service customization.

1. Project Overview

Purpose:

  • Identifies the type of media required (photography, videography, or both).
  • Clarifies the primary goal (marketing, branding, sales, etc.).
  • Establishes timelines to ensure project feasibility.

Key Insights:

  • A client looking for social media content may need quick-turnaround, trendy visuals, while a corporate brand shoot may require polished, high-end imagery.
  • Deadlines help prioritize editing workflows and resource allocation.

2. Creative Direction & Style Preferences

Purpose:

  • Captures the brand’s visual identity (modern, rustic, corporate, etc.).
  • Ensures consistency with existing brand colors and aesthetics.
  • Gathers inspiration references for mood boards.

Key Insights:

  • A luxury brand may prefer dark, moody tones, while a health & wellness company may opt for light and airy visuals.
  • Emotional messaging (trust, innovation, energy) guides composition, lighting, and editing style.

3. Technical & Logistics Requirements

Photography-Specific Insights:

  • Resolution & Format: High-res for print vs. web-optimized for digital.
  • Lighting: Natural light for authenticity vs. studio lighting for control.
  • Shot Types: Flat lays for e-commerce, candid shots for brand storytelling.

Videography-Specific Insights:

  • Frame Rate: 24fps for cinematic appeal vs. 60fps for slow-motion.
  • Aspect Ratio: 9:16 for TikTok/Reels vs. 16:9 for YouTube.
  • Additional Elements: Motion graphics for explainer videos, subtitles for accessibility.

Key Insights:

  • A product launch video may need multiple aspect ratios for different platforms.
  • Testimonial videos benefit from subtitles and background music for engagement.

4. Location & Production Details

Purpose:

  • Determines shoot logistics (studio, on-location, permits needed).
  • Assesses crew requirements (lighting setups, assistants).
  • Identifies if HMU (Hair & Makeup) or styling is needed.

Key Insights:

  • Outdoor shoots may require weather contingency plans.
  • Large group shots (e.g., corporate events) need wider lenses and controlled lighting.

5. Post-Production & Deliverables

Purpose:

  • Defines editing style (natural vs. high-end retouching).
  • Specifies delivery format (digital download, USB, multiple versions).
  • Sets expectations for final asset quantity.

Key Insights:

  • E-commerce brands may need hundreds of product images with consistent editing.
  • Social media videos may require multiple cuts (15-sec, 30-sec, 60-sec versions).

6. Budget & Additional Services

Purpose:

  • Aligns expectations with budget constraints.
  • Opens discussions for long-term collaborations (monthly content packages).

Key Insights:

  • Startups may prefer lower-budget, high-impact content (e.g., smartphone-friendly edits).
  • Enterprise clients may invest in high-production commercials with VFX.

7. Final Approval & Next Steps

Purpose:

  • Formalizes client agreement on scope.
  • Provides a reference document for contracts and project execution.

Why This Form Works

  1. Eliminates Guesswork – No assumptions about style, format, or logistics.
  2. Streamlines Communication – All key details in one place.
  3. Enhances Customization – Tailored shoots based on brand identity and goals.
  4. Prevents Scope Creep – Clear deliverables and budget alignment.

Suggested Improvements for Specific Industries:

  • Real Estate: Add fields for drone shots, twilight photography, virtual tours.
  • Fashion: Include detailed styling guidelines, model release forms.
  • Food & Beverage: Specify macro photography needs, steam/freshness effects.

This form ensures efficiency, professionalism, and client satisfaction by capturing every critical detail upfront.


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