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Website Content Update Request Form

I. Requester Information

First Name:

Last Name:

Email:

Phone Number:

Department/Team:

Date of Request:

II. Page Identification

Page Title:

URL of the Page to be Updated:

Section of the Page to be Updated:

III. Detailed Content Update

What type of update are you requesting?

For Text Changes:

Current Text:

New Text:

Specific location of the text change:

For Image/Video Changes:

Current Image/Video Location:

New Image/Video File Name(s):

New Image/Video Dimensions (if applicable):

Alt Text for New Image(s):

Description of the new image/video:

For Link Updates:

Current Link Text:

Current Link URL:

New Link Text:

New Link URL:

Type of link change:

For Document Uploads/Removals:

Document Name(s):

Document File Format(s):

Document Location on the page:

Type of document action:

For New Page Creation:

Page Title:

Page URL (if known):

Page Content:

Images/Videos for the page (if any; include as a zip file if you want to attach more than one image or video):

Choose a file or drop it here
 

Meta Description:

Keywords:

For Layout/Design Changes:

Detailed description of the desired layout/design change:

Visual mockups or examples (if available; include as a zip file if you want to attach more than one visual mockup or example)

Choose a file or drop it here
 

For Other Updates:

Please provide a detailed description of the requested update:

IV. Purpose and Justification

Reason for the Update:

What is the desired outcome of this update?

Is this update time-sensitive?

What is the deadline?

V. SEO Considerations

Target Keywords (if applicable):

Meta Description (if applicable):

Page Title Optimization (if applicable):

VI. Technical Information

What browser should the content be tested on?

What browser should the content be tested on?

VII. Additional Information

Additional Notes/Instructions:

 

Attachments (e.g., documents, images, mockups; include as a zip file if you want to attach more than one document, image or mockup):

Choose a file or drop it here
 

Form Template Instructions

Please remove Form Template Instructions before publishing this form

 

Overall Purpose:

  • Streamlining the Process: The form's primary purpose is to create a structured and efficient way for anyone to request website content updates. This minimizes ambiguity and ensures all necessary information is collected.
  • Centralized Requests: It helps centralize update requests, making it easier for web administrators or content managers to track, prioritize, and manage changes.
  • Clear Communication: The form promotes clear communication between the requester and the person responsible for implementing the updates.
 

Section-by-Section Insights:

I. Requester Information:

  • This section is crucial for accountability and follow-up. It ensures that the web team knows who is making the request and how to contact them.
  • Department/Team information helps prioritize requests and understand the context of the update.

II. Page Identification:

  • Precise identification of the page and section is essential to avoid errors. The URL is the most important piece of information here.
  • Specifying the section within the page helps pinpoint the exact location of the changes.

III. Detailed Content Update:

  • This section categorizes the request, allowing the web team to quickly understand the scope of the work.
  • The "Other" option provides flexibility for less common requests.
  • This is the core of the form. The level of detail requested here is critical for accurate implementation.
  • Providing "current" and "new" content side-by-side minimizes misunderstandings.
  • Image/video specifications (dimensions, alt text) are essential for accessibility and SEO.
  • New page creation requests require very detailed information.

IV. Purpose and Justification:

  • This section helps the web team understand the reason behind the update and its importance.
  • The "desired outcome" question encourages requesters to think about the impact of the changes.
  • Time sensitive information helps with prioritizing the request.

V. SEO Considerations:

  • This section highlights the importance of SEO best practices.
  • It ensures that content updates are aligned with search engine optimization goals.

VI. Technical Information:

  • Ensures that the content is tested on the correct browsers and devices. This is very important for cross platform functionality.

VII. Additional Information:

  • Provides a space for any other relevant details or instructions.
  • Attachments allow requesters to provide supporting materials.

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