Art Commission Request Form

Please remove Form Template Instructions before publishing this form

Strengths:

• Comprehensive Information Gathering: The form covers all the crucial details, from contact information to project specifics, budget, and legal considerations. This minimizes back-and-forth communication later.
• Clear Categorization: Dividing the form into sections (Contact Information, Project Details, etc.) makes it easy for clients to navigate and understand what information is needed.
• Specific Questions: The questions are generally specific and avoid ambiguity. For example, instead of just asking about "style," it provides examples (Realistic, Impressionistic, etc.) to guide the client.
• Emphasis on Visuals: Requesting reference images is essential for artists. The added question about copyright is important for legal protection.
• Budget Clarity: Asking about the budget range upfront is crucial for artists to determine project feasibility and avoid misunderstandings.
• Legal and Procedural Information: Addressing usage rights, revisions, cancellation policy, and client approval processes protects both the artist and the client.
• Open Communication: The "Additional Comments/Questions" section allows clients to add any specific requests or concerns not covered elsewhere.

Areas for Potential Improvement/Considerations:

• Visual Examples of Style/Medium: While the form mentions providing examples, it's highly recommended to actually include visual examples of your work, particularly for style and medium. This will give clients a clearer understanding of your capabilities and help them communicate their vision more effectively. You can do this by linking to your online portfolio or including small images directly in the form (if the platform allows).
• Size Options: Instead of just asking for dimensions, consider offering standard size options (e.g., Small, Medium, Large) in addition to custom sizes. This can simplify the process for some clients.
• Clarify "Reference Images": Be more specific about the number of reference images you prefer (e.g., "Please provide 3-5 high-quality reference images"). Also, specify acceptable file formats (e.g., JPG, PNG).
• Revision Details: Expand on the revision policy. For example: "Two rounds of minor revisions are included. Major revisions or additional rounds will be charged at an hourly rate of [your rate]."
• Shipping Costs: Instead of just saying "explain shipping costs," provide a link to your shipping policy or a general estimate of shipping costs based on size and location. This gives clients a better idea of the overall cost.
• Payment Schedule Example: Provide a concrete example of the payment schedule. For example: "50% deposit upon signing the contract, 25% after the first progress check, and the final 25% upon completion and approval."
• Contract/Agreement: Mention that the commission will be formalized with a contract or agreement that will outline all the terms and conditions in detail. This adds a layer of professionalism and protection for both parties.

Overall:

This is a very good starting point for an Art Commission Request Form. By incorporating the suggested improvements, you can make it even more effective and professional, leading to smoother and more successful commission experiences. Remember to tailor the form to your specific needs and business practices.