Legal Approval Request for Open-Source Component Integration

Component Name

Exact Version Number

Release Date of This Version

Primary Repository URL

Specific Commit Hash or Tag

Official Package Registry URL

Programming Language(s)

Supported Platforms & Architectures

Is this component actively maintained?

Date of Last Significant Commit or Release

Explain rationale for using unmaintained component and identify alternative support strategy

Project Age in Years

Number of Maintainers/Contributors

Project Maturity Classification

Brief Description of Component Functionality and Use Case

Does the component have a documented governance model or foundation affiliation?

Name of Governing Foundation or Entity

Estimated Weekly Download Count (from package registry)

Is commercial support or an enterprise version available?

Provider Name and Support Terms

Does the component include any bundled dependencies?

List all bundled dependencies and their versions

Direct Dependencies Requiring Separate Clearance

Is comprehensive documentation available?

Documentation URL

Explain how lack of documentation impacts integration risk

Attach SBOM (Software Bill of Materials) if available

Primary Declared License (SPDX Identifier)

Has the license been OSI or FSF approved?

Are there multiple or dual licensing scenarios?

Describe all available license options and conditions for each

Does the component contain code under different licenses?

Identify all sub-components, their licenses, and file paths

Copyleft Strength Classification

Is this license on the company's pre-approved permissive license list?

If not pre-approved, what is the recommended escalation path?

Does the license include an explicit patent grant?

Summarize patent grant scope and any retaliation clauses

Assess patent litigation risk given lack of explicit grant

Does the license contain a 'attribution' or 'notice' requirement?

List all required notices, acknowledgments, or copyright statements that must be included in product documentation

Does the license impose trademark or branding restrictions?

Describe permitted and prohibited uses of project trademarks

Are there any known license conflicts with your product's existing dependencies?

Detail the conflicting licenses and specific compatibility issues identified

Has this specific component version been previously reviewed by Legal?

Previous Clearance Ticket/Reference Number

Is a commercial license or alternative licensing available for purchase?

Provide vendor details, pricing model, and terms of commercial license

License Risk Assessment Matrix

Attach LICENSE file or legal text from repository

Have you scanned this component using an approved SAST tool?

SAST Tool Name and Version

Justify why SAST scanning was not performed and describe alternative security validation

Have you scanned this component using an approved SCA (Software Composition Analysis) tool?

SCA Tool Name and Database Version

Are there any known CVEs (Common Vulnerabilities and Exposures) for this version?

List all CVE IDs, severity scores, and exploitability assessment

Does the component have any unfixed HIGH or CRITICAL severity vulnerabilities?

Describe mitigation plan, timeline for fixes, and impact on product release

Known Security Vulnerabilities and Mitigation Status

Has the component been analyzed for supply chain security risks?

Which supply chain security aspects were verified?

Explain supply chain risk acceptance rationale

Does the component contain any cryptographic implementations?

Cryptographic Implementation Details

Has the component been tested for malware or malicious code?

Anti-Malware Tool and Scan Date

Describe alternative malware detection approach

Does the project have a documented security policy and responsive security team?

Security Contact Email or PGP Key

Assess risk of uncoordinated vulnerability disclosure

Have secrets, credentials, or API keys been discovered in the codebase?

Describe secrets exposure incident and remediation actions taken

Overall Security Maturity Rating (1-5 scale)

Security Risk Factor Assessment

Attach SAST/SCA scan reports and SBOM

Integration Architecture Model

Will you modify the original open-source code?

Describe modifications, their purpose, and estimated lines of code changed

Explain how you will maintain pristine upstream code and apply patches

Will the component be distributed to end customers?

Distribution Method

If not distributed, how is it deployed?

Could this component become a critical dependency for core product functionality?

Explain business criticality and impact if component becomes unsupported

Does the component expose proprietary algorithms or business logic?

Describe potential proprietary IP leakage risk and mitigation strategy

Will customers have direct access to this component's API or source code?

Explain customer access scope and any support obligations

Could this component create a competitive differentiation risk?

Analyze how competitors could replicate features using the same component

Are there export control or sanctions compliance considerations?

Detail export control classification and restricted country implications

Does the component process personal data or impact data privacy?

Describe data flow and privacy impact assessment considerations

Business Justification for Component Selection

Alternative Solutions Evaluated

Is there a documented plan for long-term maintenance and updates?

Maintenance Owner Team

Explain technical debt risk and contingency plan

Will this component require custom fork creation?

Justify fork necessity and describe upstream contribution strategy

Business & Strategic Risk Assessment

Attach architecture diagram showing integration boundaries

Has the requestor completed all mandatory fields in Sections 1-4?

Has the component been reviewed in a Technical Architecture Review Board meeting?

Meeting Date and Minutes Reference

Explain why TARB review was bypassed and obtain CTO written exception

Has the Legal/IP team conducted preliminary license analysis?

Legal Review Ticket Number

Executive Summary of Risks and Benefits

Overall Risk Sentiment Assessment

Risk Mitigation Plan and Timeline

Are there any identified showstopper issues blocking approval?

Describe showstopper issues and required resolution path

Has a rollback plan been documented if component approval is later rescinded?

Summarize rollback plan including timeline and resource requirements

Requestor Name

Requestor Department

Submission Timestamp

Requestor Digital Signature - I certify that all information provided is accurate and complete to the best of my knowledge

Engineering Manager Name

Engineering Manager Approval - I endorse this request and confirm technical due diligence has been performed

Chief Technology Officer Name

CTO Clearance - I approve the technical and business risk acceptance for integration

Lead IP Counsel Name

Legal Clearance - I approve the license compliance and IP risk posture for this component

Final Approval Date

Clearance Reference ID (to be assigned by Legal)

Is conditional approval granted with mandatory follow-up reviews?

Conditional Approval Terms and Review Schedule