3D Rendering Project Request Form

Please remove this client intake form insights section before publishing.

Let's break down the client intake form and analyze the detailed insights it provides, section by section.

1. Project Overview

Purpose:

• Identifies the type of project (residential, commercial, hospitality, etc.) to tailor the approach.
• Determines the primary use (marketing, client presentations, permits) to adjust realism, style, and detail level.

Why It Matters:

• A real estate virtual staging project requires different details than a luxury hotel lobby visualization.
• Marketing-focused renders may need higher photorealism, while construction reference visuals prioritize accuracy over aesthetics.

2. Service Options & Customization

Key Elements:

• Detail Level: Ranges from basic (budget-friendly) to photorealistic (high-end marketing).
• Number of Views: Helps estimate workload and pricing.
• Rendering Style: Ensures visuals align with the client’s brand or personal taste.
• Additional Services: Identifies extra needs like VR integration or material sourcing.

Why It Matters:

• Clients may not know industry terms like "photorealistic vs. basic," so clear options prevent miscommunication.
• VR and animations require more time/resources, so pricing must reflect that.

3. Client Expectations & Project Details

Critical Questions:

1. Mood & Atmosphere → Affects lighting, colors, and textures.
2. Specific Materials & Finishes → Ensures accuracy in textures (e.g., matte vs. glossy).
3. Reference Images → The best way to avoid guesswork and align visions.
4. Furniture & Decor Preferences → Needed for accurate modeling (e.g., "West Elm sofa" vs. generic).
5. Branding for Commercial Projects → Logos, signage, and corporate colors must be exact.
6. Camera Angles → Influences composition (e.g., wide shots for real estate, close-ups for product renders).
7. Lighting Conditions → Crucial for realism (daylight vs. artificial lighting).
8. Deadlines → Helps prioritize workflow (rush jobs may incur extra fees).
9. File Formats → Ensures compatibility with client’s needs (e.g., TIFF for print, MP4 for social media).

Why It Matters:

• Missing details = More revisions = Wasted time.
• Lighting and angles can make or break a render’s effectiveness.
• Commercial clients often need branding consistency, while residential clients focus on personal taste.

4. Budget & Approval Process

Key Insights:

• Budget ranges help filter clients who may not be a good fit early on.
• Clear approval process avoids endless revision loops by assigning a single decision-maker.

Why It Matters:

• Avoids scope creep by setting financial expectations upfront.
• Prevents miscommunication by clarifying who has final sign-off.

5. Additional Notes

• A catch-all for unexpected requests (e.g., "Can you also render an alternate version with different flooring?").
• Helps build rapport by showing attentiveness to unique needs.

Strengths of This Form:

Structured yet flexible – Covers all bases while allowing customization.
Reduces back-and-forth – Captures details upfront.
Sets clear expectations – Deadlines, budgets, and styles are defined early.
Professional impression – Shows expertise and organization.

Possible Improvements:

• Add a "Project Timeline" section (concept → draft → revisions → final delivery).
• Include a disclaimer on revision limits and additional costs.
• Embed a file upload link for reference images (if digital form).

Final Thoughts

This form streamlines client onboarding, minimizes misunderstandings, and ensures efficient project execution. By asking the right questions early, you save time, reduce frustration, and deliver better results.