Request for Temporary DLP Exemption for Sensitive Data Transfer to External Audit Entities

Requester Full Legal Name

Employee Identification Number

Department or Team Name

Official Job Title

Business Email Address

Direct Phone Number

Immediate Manager or Supervisor Name

Machine Hostname

Machine IP Address

Machine Asset Tag or Unique ID

Operating System and Version

Network Security Zone Classification

Current Applied DLP Policy Name and Version

Last DLP Policy Enforcement Update Timestamp

Is this machine currently compliant with all organizational security policies?

Provide details on any non-compliance issues and remediation plans:

Last Completed Vulnerability Scan Date

Number of Critical or High Severity Findings from Last Scan

Will a VPN or secure tunnel be utilized for this data transfer?

Explain the secure alternative connection method:

Requester Digital Certificate or SSH Key Fingerprint

Detailed Business Justification for External Audit Data Transfer

Data Classification Level

Justify why Confidential data cannot be anonymized or tokenized before transfer:

Justify why Restricted data requires full DLP exemption versus alternative secure review methods:

Provide exceptional justification for Critical data exposure and detail why this cannot be performed in a secure enclave:

Types of Data Involved in Transfer

Comprehensive Data Description and Content Summary

Estimated Total Data Size in Gigabytes

Number of Individual Files or Records

Primary File Types or Extensions

Data Owner or Business Unit Responsible

Detailed File Inventory and Sensitivity Breakdown

Has data minimization or anonymization been applied to reduce sensitivity?

Describe the minimization techniques applied and verify that remaining data is the minimum necessary:

Justify why minimization or anonymization is not feasible for this audit requirement:

Alternative Secure Transfer Methods Considered

Detailed Explanation of Alternative Method Rejection and Selection Rationale

Business Impact Assessment if Request is Denied

Regulatory or Contractual Drivers Requiring This Transfer

Is this data subject to any legal hold or litigation preservation order?

Provide legal hold case number and confirm transfer complies with preservation requirements:

Destination Organization Legal Entity Name

Relationship Type with Destination Organization

Destination Primary Contact Full Name

Destination Contact Official Email Address

Destination Contact Phone Number

Destination Organization Physical Address

Destination Repository or Service Type

Destination Repository URL, IP Address, or Location Identifier

Destination Security Certifications or Attestations Held

Is the destination organization in the corporate approved vendor or partner registry?

Provide justification for using non-approved vendor and detail any security assessments performed:

In-Transit Encryption Protocol

At-Rest Encryption Standard at Destination

Encryption Key Management Approach

Encryption Key Rotation Frequency in Days

Data Integrity Verification Method

Destination Access Control Mechanisms

Is multi-factor authentication (MFA) mandatory for all destination repository access?

Explain alternative strong authentication methods and compensating controls:

Does the destination maintain comprehensive access logs for at least 12 months?

Describe the destination logging capabilities and retention period:

Data Retention Period at Destination in Days

Is cryptographic deletion or secure data destruction confirmation required upon audit completion?

Specify the confirmation method and required evidence:

Required Upload Speed or Bandwidth

Requested DLP Exemption Start Date and Time

Requested DLP Exemption End Date and Time

Calculated Total Exemption Duration in Hours

Will the data transfer occur exclusively within defined business hours?

Justify the need for after-hours transfer and identify on-call monitoring personnel:

Detailed Justification for Requested Exemption Duration

Has this exact dataset been transferred under a previous DLP exemption request?

Provide previous request reference number and explain why a new exemption is required versus extending the previous approval:

Compensating Security Controls to be Activated During Exemption

Specific Monitoring Tools to be Deployed

Primary Monitoring Responsibility Assignment

Is real-time alerting configured for anomalous transfer behavior?

Specify alert thresholds, such as volume anomalies, unauthorized file types, or destination changes:

Explain the alerting strategy and why real-time alerting is not feasible:

Alert Distribution List and Escalation Path

Alert Trigger Conditions and Threshold Definitions

Is post-transfer data integrity and completeness verification required?

Detail the verification methodology, responsible party, and acceptance criteria:

Is a documented rollback or transfer abortion plan in place?

Summarize the rollback plan including decision authority, technical steps, and timeline:

Explain why no rollback plan is necessary and identify alternative risk mitigations:

Person Responsible for Verifying Destination Data Deletion Post-Audit

Additional Security Restrictions to be Enforced During Transfer

Residual Risk Level Assessment After Compensating Controls

Residual Risk Justification and Acceptance Rationale

Emergency Security Contact During Transfer Window

Information Security Director Name

Information Security Director Risk Assessment

Is this request fully compliant with organizational data governance and security policies?

Identify specific policy exceptions or deviations and provide compliance officer review notes:

Policy Exception or Deviation Tracking Number

Is formal legal review and approval required for this transfer?

Provide legal review reference number and summarize legal counsel's position:

Is a Privacy Impact Assessment (PIA) or Data Protection Impact Assessment (DPIA) required?

Provide PIA/DPIA reference number and confirm privacy officer approval:

Does the residual risk level require Chief Information Security Officer (CISO) approval?

CISO Name

Chief Information Security Officer Risk Acceptance and Strategic Alignment

Information Security Director Electronic Signature

Chief Information Security Officer Electronic Signature

Executive Approval Timestamp

Special Conditions or Stipulations Imposed by Approvers

Post-Approval Action Checklist and Compliance Verification

Audit Trail Reference Number for This Request

Form Final Submission Date