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Textile Design & Development Project Brief

Date

Business Name

Contact Person

Email Address

Phone Number

Company Website/Social Media

I. Project Overview

Project Name/Title

Project Type (Select All That Apply)

Fabric Design & Development (Custom prints, weaves, knits, etc.)

Apparel Design (Fashion, activewear, uniforms, etc.)

Home Textiles (Bedding, upholstery, curtains, etc.)

Technical Textiles (Medical, automotive, industrial, etc.)

Sustainable/Eco-Friendly Textiles (Organic, recycled, biodegradable, etc.)

Print & Pattern Development (Digital, screen, sublimation, etc.)

Embroidery & Embellishment Design

Color Matching & Dyeing Services

Prototype/Sample Development

Full Collection Development

Other (Specify):

Project Scope

One-Time Design Project

Ongoing Design Services

Full Product Development (Concept to Production)

Consultation Only

Target Market/Audience

Desired Launch Timeline

ASAP

1-3 Months

3-6 Months

6+ Months

Flexible

II. Design & Development Specifications

Fabric Requirements

Material Preferences:

Cotton

Silk

Polyester

Linen

Bamboo

Other:

Weight/GSM:

Stretch Requirements:

None

Minimal

Moderate

High

Other:

Finish/Treatment:

Water-resistant

Antimicrobial

Wrinkle-free

Other:

Color Preferences

Primary Colors:

Secondary Colors:

Pantone References

Color Limitations

(e.g., dye restrictions):

Pattern & Print Details

Style/Aesthetic:

Geometric

Floral

Abstract

Ethnic

Minimalist

Other:

Scale of Design:

Small

Medium

Large

All-Over Print

Repeat Type:

Straight

Half-Drop

Mirror

Custom

File Format Needed:

AI

PSD

JPEG

PNG

Other:

Technical Requirements

Testing/Certifications Needed:

OEKO-TEX

REACH

flammability tests

Other:

Production Volume:

Sampling (1-10 yards)

Small Batch (50-500 yards)

Bulk Production (500+ yards)

Preferred Manufacturing Location:

III. Client Expectations & Vision

Inspiration & References

Mood Board/Images Attached?

Competitor References/Brands You Admire:

Specific Design Elements You Want to Include:

Project Goals

What are the key objectives for this textile design/project?

How will this product be used/sold? (Retail, wholesale, B2B, etc.)

Do you have sustainability/ethical sourcing requirements?

Project Goals

Estimated Budget Range:

$500.00−$2,000.00

$2,000.00−$5,000.00

$5,000.00+

Custom Quote Needed

Budget Constraints or Priorities:

Additional Requirements

Packaging/Labeling Needs:

Preferred Communication Style:

Weekly updates

Milestone reviews

Other:

Any Other Special Requests?

Approval & Next Steps

Client Signature:

Next Steps:

  • Initial consultation scheduled
  • Mood board/concept development
  • Sample/prototype phase
  • Revisions & final approval
  • Production & delivery

Company Name:

Contact Email

Contact Phone

 

Thank you for your submission! We will review your details and contact you within [X] business days to discuss your project further.

 

Client Intake Form Insights

Please remove this client intake form insights section before publishing.


Below is a detailed breakdown and insights into each section of the Textile Design & Development Project Brief, explaining its purpose, key considerations, and how it helps streamline the design and development process.

1. Project Overview

Purpose:

  • Establishes the foundation of the project by identifying the type of textile work needed.
  • Helps categorize the project for resource allocation (e.g., sampling, bulk production).

Key Insights:

  • Project Type: Different textiles (apparel, home, technical) require different expertise.
  • Scope: Determines if the client needs a one-time design or full product development.
  • Target Market: Influences design choices (e.g., luxury vs. mass-market fabrics).
  • Timeline: Helps prioritize workflow (rush projects may incur additional costs).

2. Design & Development Specifications

Purpose:

  • Captures technical and aesthetic requirements to avoid miscommunication.
  • Ensures compliance with industry standards (e.g., fabric weight, certifications).

Key Insights:

  • Fabric Material & Weight: Affects durability, cost, and production method.
  • Color & Pantone Matching: Critical for brand consistency.
  • Pattern & Print Details:
    Repeat type impacts production feasibility.
    Scale affects visual appeal (e.g., small prints for delicate fabrics vs. bold for statement pieces).
  • Technical Requirements:
    Certifications (e.g., OEKO-TEX) may be mandatory for certain markets (EU, US).
    Production volume influences pricing (small batch vs. bulk discounts).

3. Client Expectations & Vision

Purpose:

  • Uncovers the creative direction and business goals behind the project.
  • Aligns expectations to avoid costly revisions later.

Key Insights:

  • Inspiration & Mood Boards:
    Helps designers avoid misinterpretation (e.g., "bohemian" can mean different things).
    Competitor references reveal market trends.
  • Project Goals:
    If the product is for e-commerce, high-resolution prints may be prioritized.
    Sustainability requirements may limit material choices (e.g., organic cotton only).
  • Budget & Investment:
    Helps propose cost-effective alternatives (e.g., digital vs. screen printing).
    Clients with tight budgets may need phased development.

4. Approval & Next Steps

Purpose:

  • Formalizes client agreement on scope, timeline, and budget.
  • Sets clear milestones for project tracking.

Key Insights:

  • Signatures prevent disputes over approvals later.
  • Next Steps:
    Sampling phase is critical for feedback loops.
    Production timelines depend on supplier lead times.

Why This Form is Effective:

  1. Reduces Guesswork – Eliminates assumptions about client needs.
  2. Improves Efficiency – Streamlines quoting and project planning.
  3. Enhances Communication – Serves as a reference document for both parties.
  4. Mitigates Risks – Identifies potential challenges early (e.g., certification delays).

Suggested Improvements (Optional):

  • Add a "Design Revision Limit" (e.g., 2 free revisions, then fee-based).
  • Include a Sustainability Checklist (e.g., recycled yarns, low-impact dyes).
  • Attach a File Upload Section for clients to share inspiration images.

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