Zapof

Daily Hot Work Permit for Welding, Cutting & Grinding Operations in Active Commercial Facilities

1. Project Location, Contractor & Subcontractor Metadata

Provide complete identification and contact information for the facility, primary contractor, and any subcontractors involved in the hot work operations. All fields marked mandatory must be completed to process this permit.

 

Facility or Building Name

Facility Full Address

Precise Work Location Within Facility

GPS Coordinates (Optional)

Primary Contractor Company Name

Contractor License or Registration Number

Site Superintendent Full Name

Site Superintendent Contact Number

Are subcontractors involved in this hot work activity?

 

Subcontractor Company Name

 

Proceed to permit timing details.

Permit Issuance Date

Planned Work Start Time

Planned Work End Time

Work Shift Classification

Emergency Contact Name (24/7)

Emergency Contact Phone

Facility Manager or Responsible Person On-Duty

Select all sensitive occupancies within 100 meters of hot work zone

2. Hot Work Activity Scope & Equipment Inspection Checklist

Detail the specific hot work activities to be performed and complete a thorough equipment inspection. Any failed inspection items must be corrected before permit approval. Attach additional sheets if multiple equipment units are used.

 

Types of hot work activities to be performed (select all that apply)

 

Specify other hot work process

Detailed Description of Work Scope and Objectives

Hot Work Equipment Inventory and Pre-Use Inspection

Equipment ID or Serial Number

Equipment Type

Manufacturer and Model

Last Certified Inspection Date

Visual Pre-Use Inspection Passed

Inspector Name or Initials

A
B
C
D
E
F
1
WLD-001
MIG Welder
Lincoln Electric PowerMIG 350
5/15/2025
Yes
J.A.
2
CUT-002
Plasma Cutter
Hypertherm Powermax65
6/1/2025
Yes
J.A.
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Did all equipment pass pre-use inspection without critical deficiencies?

 

Equipment is cleared for use. Proceed to operator qualification.

 

Describe each equipment deficiency and corrective action taken before use

Hot Work Operator Full Name

Operator Certification or License Number

Operator Certification Expiry Date

I confirm the operator has valid certification and is competent to perform the specified hot work

Select all required Personal Protective Equipment (PPE) verified for use

Primary Energy Source for Equipment

 

Specify other energy source

Is electrical equipment properly grounded and GFCI protected where required?

 

CRITICAL: Grounding must be corrected before hot work can commence. Permit cannot be approved until resolved.

Are compressed gas cylinders secured upright, caps in place, and regulators functioning properly?

 

Describe gas cylinder safety deficiencies and immediate corrective actions

3. Combustible Material Isolation & Fire Suppression Readiness Check

Conduct a thorough survey of the work area and implement robust isolation measures. All combustible materials must be removed or protected, and fire suppression equipment must be readily accessible and functional. This section requires physical verification before permit approval.

 

Have all combustible materials within 10-12 meters (35 feet) been identified and documented?

 

Combustible Materials Inventory and Protection Status

Material Description

Exact Location Relative to Hot Work

Quantity or Volume

Flash Point or Hazard Class

Protection Method Applied

A
B
C
D
E
1
Wooden pallets
5 meters north of welding zone
12
N/A (Class A)
Physically Removed
2
Hydraulic oil drums
8 meters east
4
232°C (450°F)
Fire-Retardant Covers
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CRITICAL: Complete combustible material survey before proceeding. Permit cannot be issued without this assessment.

Rank the following isolation methods by priority of implementation (1 = highest priority)

Physical removal of combustibles

Application of fire-retardant covers

Wetting down surfaces with water

Establishment of fire-resistant barriers

Purging with inert atmosphere

Fire Suppression Equipment Verification Checklist

Equipment Type (Extinguisher/Standpipe/Hose)

Exact Location Near Work Area

Last Inspection or Service Date

Pressure Gauge Reading or Status

Access Path Clear and Unobstructed

Verified By (Initials)

A
B
C
D
E
F
1
CO2 Extinguisher 15 lbs
3 meters south of work
6/1/2025
Green/Full
Yes
M.R.
2
Fire Hose Station 2A
Adjacent corridor east
6/20/2025
Pressurized
Yes
M.R.
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Is a dedicated fire water supply or standpipe system available within 15 meters?

 

Describe alternative water supply or fire suppression plan

Has atmospheric testing been completed in enclosed or confined spaces?

 

Summarize test results including LEL, O2, and toxic gas readings

 

If work is in enclosed spaces, stop and complete atmospheric testing before proceeding.

Is mechanical ventilation active and adequate to remove smoke and fumes?

 

Explain natural ventilation plan or why ventilation is not required

I confirm all floor and deck openings within 10 meters are covered with fire-rated materials

I confirm all wall and partition openings are sealed to prevent spark transmission

I confirm all floor drains and openings are covered with fire-resistant dampers or plugs

Are emergency access routes and exits clear and marked for evacuation?

 

Describe access route obstructions and required corrections

4. Continuous Fire Watch & Gas Monitoring Log

Continuous monitoring is mandatory during all hot work operations and for a minimum 60-minute post-work fire watch. The fire watch must maintain this log and remain in the immediate area with appropriate suppression equipment. Any alarm conditions require immediate cessation of work.

 

Is a dedicated, trained fire watch assigned exclusively to this hot work operation?

 

Fire Watch Personnel Full Name

 

CRITICAL: A dedicated fire watch is mandatory. Assign qualified personnel before starting work.

I verify the fire watch holds current certification in fire prevention and suppression

Continuous Fire Watch and Gas Monitoring Log (Record at minimum every 30 minutes)

Monitoring Time

LEL Reading (%)

O2 Reading (%)

Visual Conditions (Sparks/Smoke/Hot Spots)

Fire Watch Initials

Work Area Safe to Continue

A
B
C
D
E
F
1
8:00 AM
0
20.9
Clear, no issues
JW
Yes
2
8:30 AM
0
20.8
Minor sparks contained
JW
Yes
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Primary Communication Method Between Fire Watch and Operators

 

Specify alternative communication method

Fire Watch Observations, Incidents, or Near-Misses During Monitoring

Fire Watch Rotation Interval (if multiple watches)

Are gas detector alarm set points configured and tested (typically LEL >10% alarm)?

 

CRITICAL: Configure and test gas detection alarms before commencing hot work.

Select all visual observations being monitored during fire watch

Frequency of Adjacent Area Monitoring Beyond Immediate Zone

5. Site Safety Director & Fire Watch Lead Joint Sign-Off

Final authorization requires joint verification by Site Safety Director and Fire Watch Lead that all precautions are in place. This permit is invalid without both signatures. Post-work inspection must confirm area is fire-safe before final permit closure.

 

Pre-Work Final Verification Checklist (All items must be confirmed)

Overall Pre-Work Risk Assessment Rating (1 = Low Risk, 5 = Extreme Risk)

 

Site Safety Director Authorization - By signing, I confirm that all safety measures have been implemented and the hot work can proceed safely under the conditions specified.

 

Site Safety Director Printed Name

Site Safety Director Signature

Authorization Timestamp

 

Fire Watch Lead Acknowledgment - By signing, I accept responsibility for continuous fire monitoring and confirm I understand my duties, have necessary equipment, and will remain in the hot work area for the required duration.

 

Fire Watch Lead Printed Name

Fire Watch Lead Signature

Acknowledgment Timestamp

Permit Valid From

Permit Valid Until

Has post-work fire watch inspection been completed for minimum 60 minutes after final hot work?

 

Post-Work Inspection Completion Time

 

Post-work fire watch must be maintained. Permit cannot be closed until inspection is completed.

Is the hot work area and all adjacent zones confirmed clear of smoldering materials, sparks, or fire hazards?

 

Describe any remaining hazards and corrective actions required

I confirm fire watch was maintained continuously during work and for full 60-minute post-work period

Final Permit Closure Signature (Site Safety Director or Designee)

Permit Closure Timestamp

Lessons Learned, Observations, or Recommendations for Future Permits

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