This form must accompany all F&B-related vendor invoices before payment processing.
(To be completed by Accounts Payable/Receiving Staff)
Vendor Name
Invoice Number
Invoice Date
Payment Due Date
Total Invoice Amount
PO Number
Name
Date
Check all that apply:
Food/Produce/Ingredients
Beverages (Alcohol/Non-Alcohol)
Supplies (Disposable containers, napkins, etc.)
Equipment (Ovens, mixers, repairs, etc.)
Service Contract (Maintenance, pest control, waste removal)
Utilities (Gas, electric, water)
Other:
F&B Line Item Purchase & Receiving Verification
Line Item Description | Quantity/Units | Unit Price | Total Amount | Accounting Code/GL Account | ||
|---|---|---|---|---|---|---|
A | B | C | D | E | ||
1 | $0.00 | |||||
2 | $0.00 | |||||
3 | $0.00 | |||||
4 | $0.00 | |||||
5 | $0.00 | |||||
6 | $0.00 | |||||
7 | $0.00 | |||||
8 | $0.00 | |||||
9 | $0.00 | |||||
10 | $0.00 | |||||
11 | SUBTOTAL | $0.00 | ||||
12 | TAX/VAT/GST 10% | $0.00 | ||||
13 | TOTAL INVOICE AMOUNT | $0.00 |
(To be completed by Kitchen/Store Manager)
I confirm that all goods/services listed on this invoice have been:
Received in full and match the Purchase Order (if applicable).
Inspected for quality (freshness, temperature, condition) and accepted.
Discrepancies (missing items, damage, pricing errors) have been noted below.
Notes on Discrepancies/Returns (If applicable): (e.g., 1 case of tomatoes rejected due to mold. Credit note requested.)
Signature
(To be completed by Department/General Manager)
I certify that this expenditure is:
Within the approved operational budget for the period.
Necessary for business operations and/or revenue generation.
Coded correctly to the appropriate accounts.
Justification for Non-Budgeted/High-Value Items (If applicable):
Signature
(To be completed by Accounts Payable)
Credit Note Applied
Payment Method
ACH/Transfer
Cheque
Credit Card
Date Processed
Batch/Reference ID
To configure an element, select it on the form.