Let’s Craft Your Perfect Website Content! Begin Here

Please remove this client intake form insights section before publishing.

Here’s a detailed breakdown of this Client Intake Form, explaining why each section is important and how it helps craft high-converting, tailored copy for businesses:

1. Client & Business Information

Purpose:

• Ensures proper communication and understanding of the business’s industry/niche.
• Helps tailor language, tone, and messaging to fit the brand’s identity.

Key Insights:

• Website URL (if available): Allows the copywriter to analyze current content, gaps, and SEO performance.
• Industry/Niche: Dictates terminology, audience expectations, and competitive positioning.

2. Project Overview

Purpose:

• Sets clear expectations on timeline and budget to align deliverables.

Key Insights:

• Budget: Helps determine scope (e.g., full website rewrite vs. key pages).
• Deadline: Identifies urgency and prioritization (e.g., launching a new product).

3. Services Needed

Purpose:

• Clarifies the scope of work to avoid misalignment.

Key Insights by Category:

A. Website Copywriting

• Homepage: Needs a strong value proposition and clear CTAs.
• About Us: Should reflect brand personality and trust signals.
• Landing Pages: Conversion-focused (e.g., lead generation vs. sales).
• Blogs/FAQs: Indicates if the client wants SEO or thought leadership content.

B. SEO & Digital Marketing Copy

• Reveals whether the client understands SEO’s role in their strategy.

C. Brand Voice & Messaging

• Shows if the client needs foundational messaging or just execution.

D. Other Requests

• Uncovers unique needs (e.g., e-commerce product descriptions require persuasive, benefit-driven copy).

4. Target Audience & Brand Voice

Purpose:

• Ensures the copy resonates with the right people and aligns with brand identity.

Key Insights:

• Ideal Customer: Pain points and motivations guide persuasive language.
• Tone/Style: A playful startup vs. a corporate law firm need vastly different voices.
• Existing Brand Guide: If absent, the copywriter may need to develop one.

5. Competitor & Market Research

Purpose:

• Identifies industry standards and opportunities to differentiate.

Key Insights:

• Competitors/Brands Admired: Reveals stylistic preferences (e.g., minimalist vs. detailed).
• USP: The core message that will be highlighted in headlines and CTAs.

6. Content Expectations & Requirements

Purpose:

• Defines success metrics and avoids revisions.

Key Insights:

• Primary Goal: Sales-focused copy differs from educational content.
• Keywords/SEO: Indicates if the client understands organic traffic needs.
• Words to Avoid: Prevents brand misalignment (e.g., "cheap" for a luxury brand).

7. Additional Notes & Attachments

Purpose:

• Captures nuances that standard questions might miss.

Key Insights:

• Existing Content: Rewriting requires analyzing what’s working (or not).
• Competitor Examples: Provides direct inspiration for tone/structure.

8. Next Steps

Purpose:

• Formalizes agreement and sets the project in motion.

Why This Form Works

1. Comprehensive Scope Definition: Prevents "scope creep" by detailing exact needs upfront.
2. Audience-Centric: Focuses on who the copy should persuade, not just what the client wants to say.
3. Brand Alignment: Captures voice preferences to maintain consistency.
4. Strategic Insight: Competitor/USP questions help craft differentiating messaging.
5. Flexibility: "Other" options and attachments accommodate unique requests.

Suggested Improvements for Specific Use Cases:

• E-commerce: Add fields for product catalog details or conversion goals (e.g., cart abandonment).
• B2B: Include questions about sales cycles or stakeholder objections.
• Local SEO: Ask for location-specific keywords or service areas.

Please remove this mandatory questions recommendation section before publishing.

Here are the mandatory questions your Website Content Copywriting Client Intake Form should include to ensure clarity, avoid scope creep, and deliver tailored results:

Essential Mandatory Fields

1. Contact Information
   Full Name
   Email Address
   Company Name
2. Project Basics
   What is the primary goal of your website copy? (e.g., sales, leads, branding)
   Preferred deadline (or "ASAP" if flexible)
3. Target Audience
   Briefly describe your ideal customer. (Demographics/pain points)
4. Services Needed
   Checkboxes for core deliverables (e.g., homepage, product pages, blog)
5. Brand Voice & Tone
   How would you describe your brand’s personality? (e.g., professional, playful, authoritative)
6. Competitors
   List 1–3 competitors or brands you admire. (Identifies stylistic preferences)

Why These Are Non-Negotiable

• Prevents Miscommunication (e.g., unclear goals = irrelevant copy).
• Saves Time (No back-and-forth for basic details).
• Ensures Strategic Alignment (Audience + brand voice dictate writing style).

Optional but Highly Recommended

• Budget range (Filters unrealistic requests early)
• Existing website URL (Analyze current content gaps)
• SEO requirements (If keywords or meta descriptions are needed)