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Original Music Composition Client Intake Form

 

Date:

Client Information

First Name:

Last Name:

Company Name:

Website:

Email Address:

Phone Number:

Project Title:

Project Type:

Film

Documentary

TV Series

Commercial

Web Series

Podcast

Game

Other (Please specify):

Project Stage:

Concept

Pre-Production

Production

Post-Production

Completed

Other (Please specify):

Project Deadline:

Budget (if known):

Project Details

Project Description:

Please provide a brief overview of your project, including its purpose, target audience, and key messages.

Visuals/Content:

Do you have any existing visuals or content (e.g., video clips, storyboards, scripts, website links)?

If so, please provide them.

Description

Upload

Notes

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What is the tone and mood of the visuals/content? (e.g., emotional, energetic, suspenseful, comedic)

Music Preferences:

Do you have any specific musical genres, styles, or references in mind? (e.g., orchestral, electronic, jazz, pop, specific artists)

Are there any specific instruments or sounds you prefer or dislike?

Do you have any reference tracks that reflect the desired sound?

If so, please provide links or file uploads.

Link

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Notes

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Music Usage:

How will the music be used in the project? (e.g., background score, theme song, transitions, sound design elements)

What is the intended length of the music? (e.g., total duration, individual track lengths)

Will there be any specific moments in the content that require musical emphasis? (Time codes are helpful)

Technical Requirements:

What file formats are required for the final music delivery? (e.g., WAV, MP3, AIFF)

What bit depth and sample rate are required? (e.g., 24-bit/48kHz)

Do you require stems or individual instrument tracks?

Licensing and Usage Rights:

What type of license are you seeking? (e.g., exclusive, non-exclusive, buyout)

What is the intended usage of the music? (e.g., broadcast, online, theatrical, internal use)

What is the territory of use? (e.g., worldwide, specific countries)

What is the term of use? (e.g., in perpetuity, specific number of years)

Service Options

(Please select all that apply)

Original Music Composition:

Full Score Composition: (Complete original score for the entire project)

Theme Song/Main Title: (Creation of a memorable theme or main title)

Background/Underscore: (Creating subtle and supportive background music)

Cue/Sting Composition: (Short musical pieces for transitions, emphasis, or branding)

Music Production:

Recording: (Professional recording of live instruments and vocals)

Mixing: (Balancing and processing the audio tracks)

Mastering: (Finalizing the audio for optimal playback)

Sound Design: (Creation of sound effects and atmospheric sounds)

Music Editing and Arrangement:

Adaptation of Existing Music: (Re-arranging or editing existing music)

Music Synchronization: (Precise timing of music to visuals)

Consultation and Collaboration:

Creative Direction: (Providing input on musical direction and style)

Collaboration with Filmmakers/Directors: (Working closely with the creative team)

Music Supervision: (Overseeing all music related aspects of the project)

Other (Please specify):

Comprehensive Question to Determine Client Expectations

To ensure we fully understand your vision and deliver music that exceeds your expectations, please provide a detailed description of the emotional and functional role you envision the music playing within your project. Consider the following:

 

How do you want the audience to feel during specific scenes or moments?

What key messages or emotions should the music convey?

How should the music interact with the visuals or other audio elements?

What level of prominence should the music have in the overall mix? (e.g., subtle, dominant)

Describe your ideal working relationship with a composer, and what kind of feedback process you are looking for.

Are there any non-musical elements of the project that will heavily influence the music (e.g., dialogue, sound effects, etc.)?

 

Please be as specific and detailed as possible in your response. This will help us create a truly unique and impactful musical score for your project."

 

Additional Notes

Please provide any additional information or comments that you feel are relevant to the project.

Please attach any relevant documents or files.

Description

Upload

Notes

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Signature

Client Signature:

Thank you for choosing [Your Company Name]. We look forward to creating exceptional music for your project.

 

Client Intake Form Insights

Please remove this client intake form insights section before publishing.


This client intake form is designed to be comprehensive and gather all necessary information for an original music composition project. Here's a detailed breakdown of its insights and potential impact:

1. Client Information Section:

  • Insight: Establishes a clear point of contact and basic project identification.
  • Impact: Streamlines communication and organization. Helps in accurate billing and project tracking.

2. Project Details Section:

  • Insight: Delves into the core of the project, understanding its purpose, content, and desired emotional impact.
  • Impact: Provides crucial context for the composer to create music that aligns perfectly with the project's vision.
    Visuals/Content: Getting these helps determine the pace, and feel of the music.
    Music Preferences: This section is vital to preventing large revisions. Getting musical references and dislikes right away, saves time.
    Music Usage: Knowing how the music will function within the project ensures appropriate composition and arrangement.
    Technical Requirements: Prevents technical issues during delivery and ensures compatibility with the client's workflow.
    Licensing and Usage Rights: Clearly defines the scope of music usage, protecting both the client and the composer from legal disputes.

3. Service Options Section:

  • Insight: Offers a clear menu of services, allowing the client to select precisely what they need.
  • Impact: Increases transparency and allows for accurate pricing and project scoping. It also helps the composer advertise all of the services they provide.
    This section ensures that the client understands the full scope of what the composer can provide.

4. Comprehensive Question Section:

  • Insight: This is the most crucial part. It elicits detailed, qualitative information about the client's vision and expectations.
  • Impact:
    Deepens Understanding: Goes beyond surface-level preferences, revealing the client's emotional and functional goals for the music.
    Facilitates Collaboration: Encourages open communication and establishes a foundation for a strong working relationship.
    Reduces Miscommunication: Minimizes the risk of misunderstandings and ensures the final product aligns with the client's vision.
    Creates a strong creative brief: The answers to these questions act as a creative brief for the composer.
    Manages Expectations: By having the client describe their ideal working relationship, it allows the composer to manage their own workflow, and ensure it matches the clients.

5. Additional Notes and Signature Section:

  • Insight: Provides space for any additional information and formalizes the agreement.
  • Impact: Ensures all relevant details are captured and creates a professional record of the client's requirements.

Overall Insights and Strengths:

  • Thoroughness: The form covers all essential aspects of a music composition project, from creative vision to technical requirements.
  • Clarity: The questions are clear and concise, making it easy for the client to provide accurate information.
  • Professionalism: The form projects a professional image and demonstrates the composer's commitment to delivering high-quality work.
  • Client-Centric: The form prioritizes understanding the client's needs and fostering a collaborative relationship.
  • Legal Protection: The licensing and usage rights section helps to protect both the client and the composer.

Potential Improvements:

  • Budget Clarity: While the form asks for the budget, it might be helpful to include a brief explanation of how the budget affects the scope of services.
  • Visual Aids: Depending on the client, providing visual examples of different musical styles or genres could be helpful.
  • Timeline Breakdown: If possible, adding a section for a preliminary timeline breakdown would be beneficial for project management.
  • File Uploads: Consider making it easier to upload reference files, or visual files directly into the form.

By implementing this comprehensive intake form, a composer can ensure a smooth and successful collaboration with their clients, leading to exceptional musical outcomes.


Mandatory Questions Recommendation

Please remove this mandatory questions recommendation section before publishing.


While the ideal answer might slightly vary depending on the specific needs and workflow of the music composition business, the following questions on this client intake form are highly mandatory to gather the absolute minimum information required to even begin understanding the project and providing a meaningful service:

Absolutely Essential for Initial Understanding & Contact:

  • Client Name/Company: You need to know who you're working with and who to contact.
  • Contact Person: The specific individual to communicate with.
  • Email Address: Crucial for written communication and sending files.
  • Project Title: To easily identify and refer to the project.
  • Project Type: This significantly influences the style and approach to the music.
  • Project Deadline: Essential for planning your workload and ensuring timely delivery.

Crucial for Understanding the Creative Direction:

  • Project Description: A basic understanding of the project's nature and goals is fundamental.
  • Visuals/Content: Knowing if visuals exist is critical as music for film, TV, and advertising is inherently linked to them. Even a brief description of the visual style is important if actual visuals aren't yet available.
  • Music Preferences: Even a general idea of desired genres or styles is necessary to start in the right direction.
  • Music Usage: Knowing how the music will be used (background, theme, etc.) dictates the compositional approach.

Essential for Practical Delivery:

  • Technical Requirements: Knowing the required file formats ensures the client can use the delivered music.

Key for Defining the Scope of Work & Legalities:

  • Licensing and Usage Rights: Understanding how the client intends to use the music is vital for determining the appropriate license and fees.

The "Comprehensive Question":

While framed as a single question, the information it seeks is mandatory for truly understanding the client's expectations. Without these detailed insights into the emotional and functional role of the music, you risk creating something that doesn't align with their vision. It's not just about what kind of music they want, but why and how it should function within their project.

In summary, these are the minimum mandatory fields:

  • Client Name/Company
  • Contact Person
  • Email Address
  • Project Title
  • Project Type
  • Project Deadline
  • Project Description
  • Visuals/Content (at least a description if unavailable)
  • Music Preferences (even general)
  • Music Usage
  • Technical Requirements (at least desired file format)
  • Licensing and Usage Rights (intended use is crucial)
  • The detailed information requested in the "Comprehensive Question"

While budget information is highly recommended early on, a project can technically be discussed without a concrete budget initially, although it will become a necessary point of discussion very soon. The "Service Options" are less mandatory initially as the client might not know exactly what they need until discussing the project further. However, understanding their needs in relation to these options will quickly become essential.


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